This page is applicable to 2011 curriculum undergraduate students

Receiving Your Diploma after Graduation

For students who have already graduated and yet to receive their diplomas, please follow the procedures below to receive your diploma.

1.  To Receive Items at APU
※Campus pickup is currently closed to help prevent the spread of Covid-19. Thank you for understanding.

① To pick up your documents yourself

Please contact us by email ahead of time to arrange a pickup time. Bring your Student ID or other Photo ID and come to the Academic Office counter for pickup.

② To have a proxy pick up your documents

The following 3 documents are required to permit a proxy (including family member or financial sponsor) to collect these items on your behalf:

  1. Letter of Attorney (including a dated, personal signature from the certificate's owner)
  2. Copy of the graduate's student ID or photo ID
  3. Copy of the proxy's photo ID (or original photo ID at the counter)

2.  To Receive Items by Post

Please read the information below carefully before proceeding to “How to Apply for Receipt by Mail.

① Shipping Date

Your diploma will be sent on Wednesday the week after you applied. Please give yourself a plenty of time.
Ex: Apply between Monday, April 8 and Friday, April 12 → documents will be mailed on Wednesday, April 17

② Items to be Mailed

For March – September 2020 Graduates

  • Diploma (1 copy)
  • Certificate of Graduation / Completion – English and Japanese (2 copies each)
  • Transcript – English and Japanese (2 copies each)
  • Graduation Souvenir

For March 2014 – September 2019 Graduates

  • Diploma (1 copy)
  • Certificate of Graduation / Completion – English and Japanese (1 copy each)
  • Transcript – English and Japanese (1 copy each)
  • Graduation Souvenir

For Pre-AY 2013 Graduates

  • Diploma (1 copy)
  • Graduation Souvenir
③ Fees for Diploma (Certificate of Graduation) Delivery
Domestic Shipping International Shipping
Credit Payment Processing Fee 0 (JPY) 500 (JPY)
Shipping Fees Cash on Delivery 1,820 - 3,420 (JPY)
*Varies based on country / region (prepaid)

*EMS will be used for overseas deliveries. The list of countries eligible for EMS service are shown at the link.
https://www.post.japanpost.jp/int/ems/country/all_en.html
*For delivery to a country or region not shown above the list, please contact us separately.
*Please refer to the following list for the EMS rates.
[EMS Rates]

First Zone
Asia
Second Zone
Oceania,
North America
Second Zone
Europe
Third Zone
South America,
Africa
1,820 (JPY) 2,540 (JPY) 2,800 (JPY) 3,420 (JPY)

[Notes]

  • If you need additional certificates other than those shown in 2-② Items to be Mailed , please refer to this link for information on how to apply. (Link goes to APU’s Student Office Website)
    *If you request additional forms they will be shipped separately from your diploma.
    *You must also pay an additional certificate fee (300 JPY per certificate), credit card processing fee (500 JPY) and shipping fee.
  • If a proxy is submitting the application, you must include a Letter of Proxy.

How to Apply for Receipt by Mail

Please apply via the procedure below.

Step 1:  Prepare your Student ID Card (If you don’t have your Student ID please prepare a Photo ID)

You will be asked to submit the data in Step 2.

Step 2:  Fill out the Application Survey

Please fill out the survey below and complete your application.
https://survey2.apu.ac.jp/limesurvey/index.php/193228?lang=en

Step 3. Pre-pay by Credit Card (Only for those who choose International Delivery in the survey in Step 2)

If you select “International Delivery” in the survey you must pay by credit card (processing fee: 500 JPY).
After completing the survey in step 2, the university will send you an email to complete your payment by credit card. Please follow the directions to complete your order.


Your application has been successfully completed. Please wait for your diploma to arrive.
If your diploma does not arrive within one week of the expected arrival date, please contact us using the information below.

Contact Information

Graduation Ceremony Officer, Academic Office
Email: gradteam@apu.ac.jp
TEL: 0977-78-1101
FAX: 0977-78-1102


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