Absence from Class due to Job Hunting Activities

Verification of Job Hunting Activity

In order to support the career planning and job hunting activities for APU students, we offer the Verification of Job Hunting Activity, which can be used as proof of attendance to mandatory job hunting activities held during classes and examinations. Students who enrolled in Spring and are in their 6th semester or above, and students who enrolled in Fall and are in their 7th semester or above are eligible to apply for this verification.
Please note the following when applying for this verification:
Please be advised that APU does not ‘Excuse students from class attendance’ if you fail to attend due to any unavoidable circumstances.
The Verification of Job Hunting Activity is mere proof of your attendance to a mandatory job hunting activity and does NOT guarantee that students be excused from class. With this formal proof of your absence, the faculty will decide depending on the circumstance, whether to accept it or not. The students are responsible for communicating with the faculty in advance and receive the support they need for their job hunting activities.


Events for which Verification of Job Hunting Activity Certificate shall be issued
Events for which the documents shall be issued Events for which the documents shall NOT be issued

○ Written examination and mandatory interview for screening
○ Company recruitment seminar that constitutes one of the mandatory steps for screening (*1)
○ Job-Offer confirmation ceremony (Naitei-shiki)

*1
"Company recruitment seminar that constitutes one of the mandatory steps for screening" means a required seminar event in the company's selection process, i.e., an event without attending which you cannot, for instance, obtain the company's entry sheet or proceed to the ensuing

○ Company recruitment seminar in which is not mandatory in the company's screening process
○ Job Fairs with only company briefing sessions, excluding interviews
○ Participation in the events held in your prospective employer, i.e., Pre-training after receiving a job offer, Gatherings intended to foster friendship among prospective employees, Medical check-up, Interviews for assigning prospective sections, company tours for prospective entrants
○ Internship
○ Time for travelling as the day before or after the event
○ Job hunting activities abroad

Verification of Job Hunting Activity Certificate is not intended to grant an official authorization for absence. Lecturers individually decides how to deal with such absence.


Regarding the procedure

If any mandatory screening events/interviews are scheduled on days that you have classes or final examinations, please kindly negotiate with the company and request to reschedule. You can refer to the ‘Notice for companies when requesting to reschedule a mandatory screening event’ on this site for more details on how to approach the company during such situations. This may be difficult for group interviews or written tests conducted for a large number of applicants together, but individual interviews are usually flexible enough to be requested for rescheduling due to academic purposes.
If you fail to do so and need proof for your absence, please visit the Career Office and apply for the Verification of Job Hunting Activity for mandatory screening events related to job hunting. For any queries, please don’t hesitate to contact the Career Office at your convenience.


Applying for the Verification of Job Hunting Activity
  Absence from Class Absence from Session classes
(Summer / Winter)
Absence from Final
Examinations
Eligibility Spring Semester Enrollees: 6th semester and above
Fall Semester Enrollees: 7th semester and above
Procedure
  1. Try to request the company to reschedule your interview slot when they overlap with your classes or final examinations.
  2. Inform the respective faculty if you are unable to attend a class due to mandatory job hunting activities and kindly request to be excused from class.
  3. Confirm that the screening event you are going to attend meets the criteria for "Verification of Job Hunting Activity". If so, submit the following documents to the Career Office by the deadline.
  4. Before attending the screening event, please inform the recruiting personnel that you need a seal (company representative's personal seal also acceptable) on the verification.
Required Document
  1. Verification of Job Hunting Activity (for Regular Classes)
  2. Copy of your course registration (highlight the subject/course concerned)
  1. Verification of Job Hunting Activity (for Sessions)
  2. Copy of your course registration (highlight the subject/course concerned)
  3. Session Timetable
  1. Verification of Job Hunting Activity (for Final Exam)
  2. Copy of your course registration (highlight the subject/course concerned)
  3. Final Exam Schedule
    (highlight the subject/course concerned)
Deadline 16:30 hrs on the last day of class in the quarter
(excluding the final exam period and Make-up classes)
16:30 hrs on the last day of the session period Within one week of the examination date (for exams on Monday, the deadline will be Friday of the same week)
If you are unable to meet the deadline Please make sure to immediately inform the Career Office in person or by email (career2@apu.ac.jp) ONLY. Late submissions will NOT be accepted under any circumstances, if you fail to notify us of such in advance. Contact the Academic Office
Issuance 3 days following the date of your submission
(excluding days when the Career Office is closed)
the day of your submission the day of your submission
After Issuance The student themselves should submit it to the Lecturer in charge The student themselves should submit it to the Lecturer in charge The student should submit it to the Academic Office and apply for a Make-up Examination.

If there is no seal (company representative's personal seal also acceptable) on the verification, you need to request an email from the company verifying your actual attendance to the mandatory screening event on the relevant day, and you need to hand it in together with the verification form. The same procedure applies when you get a signature (instead of a seal) on the verification form, so please let the recruiting personnel know in advance that you’ll be requesting such an email.

【Important Notes】
● It’s the students’ responsibility to take the necessary forms before or after the event in order to get the information written by the person in charge at the company. Please refrain from requesting the Career Office to fax the forms or send by post, if you forget to do it yourself.

● There are different forms that should be used when applying for the Verification of Job Hunting Activity for sessions and Regular Classes, session and Final Examinations. Please check accordingly and make sure you fill in the correct form for your requirement and submit by the deadlines!



Required Document

Verification of Job Hunting Activity For session or regular class
Verification of Job Hunting Activity For The session or Final Examination
Notice for companies, when requesting to reschedule a mandatory screening
NB: Available in PDF format

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