Others (mostly for Master’s students)

Changing Student Status

Common Rooms/Lockers

Japanese Classes

Traveling/Leave of Absence

Courses/Subjects/Grades

Others

Changing Student Status

Can I change my division?
Yes, students can change their Division (within the same major). To apply, students must submit the designated application form by the end of their first semester. Please refer to the Graduate School website for details.
Note: Division changes usually require a change of supervisor. In this case, students must submit the supervisor change request form as well.
Division Change
Can I change my specialization?
Yes. To apply, students must submit the designated application form before the start of their second semester. Please refer to the Graduate School website for details.
Specialization Change
Can I change supervisors?
Yes. Students must submit the designated application form by the end of Course Registration Period A. Students are required to find their own replacement supervisor and receive approval from both their current and new supervisors. Please refer to the Graduate School website for details.
Changing Supervisor
I want to complete my program in less than 2 years (1 year/1.5 years). How can I apply?
Students who wish to complete their program in less than the standard completion time must submit their applications within 2 weeks of the start of their first semester. After that time students may no longer apply for reduced program length. Please refer to the Graduate School website for details.
Program Length
Can I change my major?
Yes. Students who wish to apply for a cross-major transfer (APS⇔ICP) must submit the designated application form by the end of their first semester. Their applications will be evaluated and screening results will be sent to students. However, transfer between GSA and GSM is not permitted. Please refer to the Graduate School website for details.
Major Transfer

Common Rooms/Lockers

How can I get my own locker/desk?
One locker is available per student. If you wish to use a locker, please apply via the online application form available on the Graduate School website or from the QR code provided in the Common Rooms.
Graduate School Facilities & Lockers
I forgot my locker password.
If you forget your password, please come in person to the Academic Office. The Academic Office staff will check your Student ID card and give you the password. We cannot share passwords via email or over the phone.
I am having issues with other students in the room. What should I do?
Please visit the Academic Office during office hours for consultation.

Japanese Classes

I missed the placement test but I want to take a Japanese course.
All students must take the placement test to take a Japanese language class. If you missed the placement test on enrollment, you must apply in advance to take a placement test at the beginning of your next semester. Please check the Graduate School website at the end of January / July for updates on the schedule for the following semester.
Japanese Language Subjects
I want to take a higher-level class than my Japanese placement test results.
Students can only take classes which match their placement test results. Skipping levels is not allowed.
I want to improve my Japanese language skills. What should I do?
Japanese language classes are provided for graduate students. You must take the placement test at the beginning of the semester to register. You can also visit the Self Access Learning Center (SALC) if you want to improve your Japanese language skills through self-study.
SALC

Traveling/Leave of Absence

I have completed all my required credits this semester and only have to finish and submit my thesis/report. Can I go back to my country?
As a rule, all students should be on campus throughout the duration of their program. However, if you are planning to leave the University for an extended period without taking a Leave of Absence, you must inform the Academic Office of the details of your off-campus activities after receiving approval from your supervisor. Students must also submit the designated application form available on the Graduate School website to the Academic Office prior to departure.
Extended Leave from APU
I am planning to go back to my country during the break. Do I have to submit anything to the Academic Office?
Yes. If you are planning to leave APU for an extended period (1 month or more) without taking a Leave of Absence, you must inform the Academic Office of the details of your activities outside of APU after receiving approval from your supervisor. Students should complete the designated application form available for downloaded from the Graduate School website and submit it to the Academic Office prior to departure.
Extended Leave from APU
How can I take a Leave of Absence or withdraw from my program?
Students who are unable to continue their studies at APU due to unavoidable circumstances may apply for a Leave of Absence or withdraw from their program by submitting a request to the Student Office along with other required documents.
Leave of Absence

Courses/Subjects/Grades

Can I register for courses off-campus?
Yes. However, as accessing the system from off-campus may be slow or unreliable we recommend students register from on-campus. You are responsible for any adverse results that occur when using these systems.
Can I add/drop a course?
Students can only add/drop courses during the designated course registration and correction periods. It is not possible to add or drop courses outside of these periods.
I missed the course registration/correction period. Can I still drop a course?
No. It is not possible to drop a course outside of the course registration / correction period. If you are unable to drop the course you should continue attending classes.
I missed the course registration period. Can I still register for classes?
No. It is not possible to add a course outside of the course registration / correction period and the Academic Office cannot help you in any way. Please take careful note of the registration and correction periods and complete your registration accordingly.
The course that I want to register does not appear on my course registration page.
Only the courses for which a student is eligible to register appear on the registration page. If a course does not appear, it is most likely because you are not eligible to register for it.
Examples:
The GSM course “Strategic Management” is only available for students in their 3rd semester or above.
GSM courses are not available for GSAM students (excluding jointly offered courses).
I cannot select the course I want to register on Campusmate.
If you cannot select a course which appears on your Campusmate, it is very likely that the class has already reached capacity. On Campusmate you can see the number of remaining seats in the course. If there is a “0 (zero)” below the course name, it means that there are no seats left for that course.
I want to take this subject this semester but it is not in the class timetable.
Courses are usually offered yearly, and not all courses are available each semester. Only courses available in a given semester are shown in the timetable.
I want to take “Strategic Management” but it is not on the registration page.
“Strategic Management” is only available for 2nd year (3rd and 4th semester) students. If you are a 2nd year student but cannot register for the course please contact the Academic Office immediately.
Can I take courses from the other graduate school?
It depends on your college. GSAM students cannot take GSM courses except for those offered jointly for both programs (Marketing Strategy, Marketing Research, and Product Development Management). However, GSM students can take GSAM courses and count credits from those courses towards the credits required for their program completion.
Can I take an undergraduate course (Japanese classes, lecture courses, etc.)?
No. Graduate students may only take graduate courses.
Where can I find the class timetable?
Class timetables are uploaded to the Graduate School website in early March for spring semester courses and early September for fall semester courses. Please check the schedule before each semester.
Class Timetables
I want to know what subjects will be offered next semester. When can I see the class timetable?
The tentative class timetables are usually announced in early March for spring semester courses and early September for fall semester courses. Announcements are posted on Campus Terminal.
I want to take this subject next semester. What days / times it will be offered?
Class timetables with the exact days and periods of each class are released in early March for Spring semester courses and early September for fall semester courses. Please check these to plan your registration.
When will the Summer/Winter session schedule be released?
Session subjects are not offered every semester. If a subject is offered during the session period, it will be announced when the finalized class timetable for that semester is announced (approximately 1 week before Course Registration period A). As a rule, 2 to 4 classes are held every day during the session period and students who register for a session subject should not plan any other activities during the session period. The exact class schedule will be announced 2 weeks before the start of the session period.
Will dropping a course affect my GPA?
No. If you drop the course it is deleted from your student record.
How can I check my GPA?
Students can check their GPA from the “Grade Report” screen on Campusmate.
I received an “F” for a subject. Will it be shown on my official transcript?
No. Only courses awarded a passing grade are shown on official transcripts.
I received an “F” for a subject. Will it affect my GPA?
There are 2 types of GPA – semester GPA and cumulative GPA. Semester GPA is calculated using only the grades of the present semester and includes F grades. Semester GPA is not included on official transcripts and is reset every semester. Cumulative GPA is calculated using all grades received since enrollment (from first semester to final semester) and does not include F grades. Cumulative GPA is printed on all transcripts.
I received an “F” for a subject. Will it affect my scholarship?
Each scholarship has different requirements so please check with your scholarship provider for details.
How can I see course syllabi?
Course syllabi can be found at: https://portal2.apu.ac.jp/campusp/slbsskgr.do
How can I contact my course instructor?
Contact information for course instructors is usually available in the course syllabus. You can also find faculty member contact information in the office hours section of the Academic Office website.
Faculty Office Hours
Where can I find course instructors’ email addresses?
Faculty members’ contact information can be found in the office hours section of the Academic Office website.
Faculty Office Hours

Others

Are there any services available for English proofreading or editing?
No, the university does not provide such services. However, students who want to improve their writing on their own may refer to the list of service providers on the Research Office website.
Research Office website
I am applying to another graduate school or for a job, and I need a Certificate of Prospective Completion. How can I get one?
If you are in your final semester you can purchase this certificate from the automatic certificate dispensers on campus. If you are not in your final semester, you can apply through the Academic Office. Please note, up to 5 business days may be required to process your application.

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