The university provides updated information to students not only through this page, but also by email and on the university Campus Terminal system. Please continue to check all three locations regularly for updates.
July 14, 2020: Change: APU’s Emergency Student Support During the COVID-19 Pandemic: General Summary
July 9, 2020: Change: Overseas Travel & Health Management
July 9, 2020: Delete: Everyday Preventative Actions
July 9, 2020: Change: Layout has been changed.
June 25, 2020: Addition: Campus Entry and the Use of Campus Facilities Beginning July 1, 2020
June 25, 2020: Delete: Extracurricular Activities in Relation to Novel Coronavirus/COVID-19
June 11, 2020: Change: 【Additional Recruitment】APU’s Emergency Student Support During the COVID-19 Pandemic: General Summary
June 3, 2020: Change: APU’s Emergency Student Support During the COVID-19 Pandemic: General Summary
June 1, 2020: Addition: Impact of the Coronavirus Pandemic on Academics, Student Life, and Tuition: Q&A
June 1, 2020: Delete: Online Classes and Applying for a Leave of Absence
June 1, 2020: Change: APU’s Emergency Student Support During the COVID-19 Pandemic: General Summary
May 19, 2020: Change: APU’s Emergency Student Support During the COVID-19 Pandemic: General Summary
May 6, 2020: Addition: Counter Services
May 6, 2020: Delete: Start of Online Counter Services
May 5, 2020: Addition: Online classes to begin Thursday, May 7, 2020
April 28, 2020: Addition: APU’s Emergency Student Support During the COVID-19 Pandemic: General Summary
April 24, 2020: Addition: Online Classes and Applying for a Leave of Absence
April 22, 2020: Change: Start of Online Counter Services
April 22, 2020: Change: Information for new students moving into AP House
April 21, 2020: Change: Changes to the 2020 Spring Semester Schedule
April 17, 2020: Addition: Start of Online Counter Services
April 14, 2020: Change: Oita Kotsu Bus (City bus schedules for lines serving APU)
April 10, 2020: Change: Online Classes (Zoom)
April 9, 2020: Addition: Ritsumeikan APU Co-op Cafeteria and Campus Shop
April 9, 2020: Addition: Oita Kotsu Bus and Kamenoi Bus (City bus schedules for lines serving APU)
April 7, 2020: Change: Students Affected by Government Entry Bans: Application Deadline for a Leave of Absence for the 2020 spring semester
April 3, 2020: Addition: Online Classes (Zoom)
April 1, 2020: Change: Student Staff Activities and Club/Circle Activities
March 27, 2020: Change: Students Affected by Government Entry Bans
March 25, 2020: Change: Changes to the 2020 Spring Semester Schedule
March 25, 2020: Change: Health Checkups
March 13, 2020: Change: Section 2 of Student Staff Activities and Club/Circle Activities
March 13, 2020: Delete: Section 3 of Student Staff Activities and Club/Circle Activities
March 13, 2020: Delete: Section 4 of Student Staff Activities and Club/Circle Activities
March 13, 2020: Change: Overseas Travel & Health Management, Temperature & Condition Record Sheet
March 13, 2020: Addition: Students Approved for a 2020 Spring Semester Leave of Absence:
March 13, 2020: Addition: Students Approved for Readmission from the AY2020 Spring Semester
March 11, 2020: All information has been updated.
March 9, 2020: None
Campus Entry and the Use of Campus Facilities Beginning July 1, 2020 (Updated June 25, 2020)
To all students,
Students have been banned from entering the Ritsumeikan APU campus since April of this year. However, now it is June and the nationwide state of emergency has been lifted. Considering that social and economic activity is starting to resume, students will be permitted to enter campus starting in July. The use of campus facilities will be permitted in stages.
However, we must avoid having large numbers of students on campus as a small number of novel coronavirus infections continue to occur in Japan, including in the Greater Tokyo Metropolitan Area. We ask that students continue to refrain from entering campus for nonessential, non-urgent matters.
1. Date This Decision Takes Effect: Wednesday, July 1, 2020
2. Important Notes Regarding Campus Entry
- 1) Refrain from visiting campus for nonessential, non-urgent matters.
- 2) Give ample attention to your personal health, including checking your temperature at home before going out.
- 3) If you have symptoms such as a fever or other concerns regarding your health, do not come to campus.
- 4) When on campus wear a mask and be thorough in taking measures for preventing infection, including washing your hands, gargling, and observing coughing etiquette.
- 5) Take care to avoid the Three C's (closed spaces, crowded places, and close-contact settings) when on campus.
- 6) In general, people not connected to APU are not allowed to enter campus.
3. Counters in Offices
Questions and consultations with each office will fundamentally continue to be handled via email and Zoom. To submit an inquiry, please use the URL below or confirm contact information for each office on their website. If you wish to have a live consultation with an office, please contact the office first by email.
When sending email, please use your APU email (***@apu.ac.jp) if at all possible and be sure to specify your name and student ID number in the body of the email.
- List of APU Offices: http://www.apu.ac.jp/home/contents/contact.html/
4. Use of Campus Facilities
The use of some campus facilities is permitted as listed below.
The use of campus facilities by extracurricular activity groups such as clubs and circles is not governed by these restrictions. For groups resuming activities, submit an Activity Plan to the Student Office to obtain approval to use campus facilities. Details will be provided separately to each organization.
- The Library may be used for periods up to two (2) hours in duration. Please review the website below for other important information and the availability of facilities within the library.
- APU Library: http://en.apu.ac.jp/media/
- Please contact the Academic Office (firstname.lastname@example.org) prior to use.
- The AMC (Analytics and Math Center) and Writing Center are offering their services online. Please check each the website for each center for details on how to reserve a session. The FIX course will not be offered in-person or online.
- AMC: http://en.apu.ac.jp/academic/page/content0302.html/
- Writing Center: http://en.apu.ac.jp/academic/page/content0075.html/
Students may only use a classroom on campus to attend an online class if they do not have the necessary environment and conditions at home to attend an online class.
- The following classrooms may be used.
F Building: F101, F102, F103, F104, F105, F106
D Building: IPS1, IPS2, IPS3, IPS4, IPS5, IPS6
- Please contact the Academic Office (email@example.com) prior to use.
Gym Arena 1 and 2 / Multipurpose Field / Tennis Court
- Individual use is permitted daily (including Saturday, Sunday, and holidays) during 2nd Period (10:35-12:10) and 4th Period (14:15-15:50) only.
- Use of the fitness room and martial arts room within the gym are not permitted.
- As a guideline, no more than 30 users at each facility are permitted at a time.
- Those wishing to use the facility should register using the Facility Equipment Reservation System and then complete their registration at gym reception on the day of use.
- APU Facilities/Equipment Reservation System: http://reservation.apu.ac.jp/
- The campus Co-op store and the cafeteria will be open weekdays only for a reduced number of hours.
- Because the Cafeteria has reduced seating in addition to reduced hours, please bring your own lunch from home if at all possible. When using the Cafeteria, please limit your time there as much as possible.
AY2020 Spring Semester Classes (Updated May 6, 2020)
[IMPORTANT] Start of Online Classes from Thursday, May 7 (Updated May 5, 2020)
Due to the government’s State of Emergency declaration, campus was closed from Wednesday, April 22
to Wednesday, May 6, but online classes are planned to start as planned on Thursday, May 7.
The university would like to share important announcements regarding online lectures, so please read and understand the information shown below.
1. Downloading Course Materials from manaba
manaba makes use of external servers, so if many students try to access it and download course materials
at the same time then the servers may get overloaded, and system errors may occur. Online classes have
already started at many universities, and we have received reports of materials taking more than 30
minutes to download, with some students unable to access manaba at all.
To prevent these kinds of issues from happening at APU, settings have been changed so that you will be unable to download materials from manaba from 15 minutes before the start of class until just after class ends. We have asked faculty members to upload materials to manaba early, so please make sure to give yourself enough time to download the course materials, for example by downloading them the night before class.
This adjustment is necessary to ensure all students can have stable access to manaba, so we ask for your cooperation.
2. Zoom Manners
Online classes via Zoom require everyone to follow the Zoom rules and use the service properly. Even when
taking classes from home or other places, you must speak and behave properly as an APU student, just as
you would in a regular class. Inappropriate behavior or disturbing classes violates the educational rights
of other students and may be subject to disciplinary action. In addition, recording zoom classes and
sharing clips over SNS or other means violates the image rights of other students and is strictly
If you do not want to share your video during class, it is possible to set a profile picture instead. However, in principle your profile picture should be a picture of yourself. If you do not want to display an image of yourself at all it may be possible to use another picture, but the picture should be both religiously and politically appropriate as befits an APU student.
3. Coming to Campus
All students are prohibited from coming on campus. In principle, online classes should be taken from your
However, if there are issues with the internet connection at your current place of residence, you cannot secure access to the necessary devices for taking online classes, or you have other issues that make it difficult to participate in online classes you may be permitted to use classrooms on campus to take classes.
The classrooms available for use are shown below.
[Regular Classrooms: F101 – 106
[Computer Classrooms] IPS 1 – 6
You must follow the rules below to use the classrooms:
- Wear a mask (if you do not have a mask you will not be permitted in the room)
- Bring your own earphones
- Leave adequate space between yourself and other students (at least 2 meters)
- Periodically ventilate the classroom
- Follow the instructions of the staff regarding classroom use
In addition, it is possible to use the library for study purposes only, but to reduce crowding use of the
library will be limited to one hour. Pangaea will not be open for use.
To help prevent the spread of the novel coronavirus, only a limited number of people at one time may be permitted to make use of the above classrooms and library facilities. If you would like to use these rooms, you must contact the Academic Office via email (firstname.lastname@example.org) in advance with the date, time, and purpose of your visit (classroom use, library use).
4. Class Attendance
Attendance will be handled in the same way as in regular classes. Please read the information on the
Academic Office website* in advance. If you are absent from a class, please contact your course
*Academic Office Website – Class Absences
5. Zoom Connection
Zoom relies on the internet to send and receive data, so it is possible errors may occur. These may be
due to issues on the host side (course instructor), the user side (students), changes in the network
quality, or even the PC being used. For example, it is also possible that the rapid increase in internet
usage in Japan due to the expansion of online classes and meetings caused by the impact of the novel
coronavirus could lead to overloaded networks throughout the country.
On the other hand, we have found that there are ways for students to improve their connections on the user side, so please read the information below and make the necessary preparations in advance.
(If you feel that your connection is unstable)
- During your Zoom class, please close applications which are not being used (YouTube, Word, internet browsers, etc.) (effective for low-performance PCs)
- Mute your Zoom microphone when you are not talking
- Turn off your own video (please follow course instructor’s directions)
- Ask others using your internet connection (people you are living with) to refrain from doing network-heavy activities (online gaming, streaming video, etc.) while you are in Zoom class
Changes to the 2020 Spring Semester Schedule (Updated April 21, 2020)
- The start date for Spring Semester classes had been changed from April 8 (Wednesday) to April 22 (Wednesday). However in response to the nationwide state of emergency declared on Thursday, April 16, we have decided to cancel classes from Wednesday, April 22 to Wednesday, May 6 (as of April 21). Spring semester classes will commence on Thursday, May 7th.
- From April 22 to April 28, guidance sessions will be conducted for students who were planning to take new classes that were originally scheduled for that period.
- In order to prevent the spread of the novel coronavirus, classes for the first quarter of the spring semester are scheduled to be conducted online. Additionally, we have decided to conduct all classes in the second quarter of the spring semester online as well (as of April 21).
- Further details regarding the above information, please see the link . (Updated April 21, 2020)
For more information about the start of classes, please see the link . (Updated March 25, 2020)
Online Classes (Zoom), please see here. (Updated April 10, 2020)
・AY 2020 Spring Semester Course Registration Schedule (Revised Edition）
|Term||College||Priority||Date & Time|
GPA of 3.00 and higher
GPA of 2.50 and higher
|APS||1st Priority||Apr. 6 (Mon) 9:30 – Apr. 7 (Tue) 12:00|
|2nd Priority||Apr. 6 (Mon) 12:30 – Apr. 7 (Tue) 12:00|
|Regular||Apr. 6 (Mon) 15:30 – Apr. 7 (Tue) 12:00|
|APM / Graduate Students||1st Priority||Apr. 8 (Wed) 9:30 – Apr. 9 (Thu) 12:00|
|2nd Priority||Apr. 8 (Wed) 12:30 – Apr. 9 (Thu) 12:00|
|Regular||Apr. 8 (Wed) 15:30 – Apr. 9 (Thu) 12:00|
|Period B||New and Reinstated Students||Apr. 16 (Thu) 10:00 – Apr. 17 (Fri) 12:00|
|Current Students||Apr. 16 (Thu) 15:00 – Apr. 17 (Fri) 12:00|
|Correction Period 1||All Students||
Apr. 29 (Wed) 10:00 – Apr. 30 (Thu)
May. 14 (Thu) 10:00 – May. 15 (Fri) 10:00
|Correction Period 2||All Students||
Jun. 22 (Mon) 10:00 – Jun. 23 (Tue)
Jun. 25 (Thu) 10:00 – Jun. 26 (Fri) 10:00
How to purchase textbooks
APU’s Emergency Student Support During the COVID-19 Pandemic: General Summary (Updated July 14, 2020)
In light of the increase in students facing financial difficulties due to sudden changes in the household
finances of guardians and other persons responsible for paying student tuition and the drastic decrease in
income from student part-time jobs brought on by the growing impact of the COVID-19 outbreak, the
Ritsumeikan Academy has put together a 2.5 billion yen support package for students throughout the
Academy, which includes support for APU students.
The following is an overview of the support available for undergraduate and graduate students of APU. At this point, this is just a preliminary report. Details will be provided in the near future as they become available.
1. Support for preparing the necessary environment for taking online classes
(1) Grants for all undergraduate and graduate students
All regularly enrolled undergraduate and graduate students will receive a grant of 30,000 yen to offset the cost of preparing the necessary environment for taking online classes. Please check Campus Terminal for details on how to apply.
(2) Free rentals of equipment for taking online classes
For students who planned to take online classes from on campus because they do not have the necessary internet connection and/or equipment for taking classes on Zoom, the university will provide free rentals of equipment. Please check Campus Terminal for details on how to apply.
2. Aid for students whose families have suffered sudden changes in household finances
(1) Additional Needs-based Tuition Reductions for Domestic Students
The number of slots for the Needs-based Tuition Reduction for Domestic Students will be increased from 20 to 100. This scholarship aims to guarantee the domestic students who find it difficult to pay tuition because their household finances have suddenly changed with an opportunity to continue and complete their studies. A tuition reduction rate of 50% per year will be applied. Please check Student Office website for details on how to apply.
Additional Application Period: Emergency Student Support During the COVID-19 Pandemic (Updated July 14, 2020)
The Japan Student Services Organization (JASSO) is providing students an additional opportunity to apply for emergency benefits for student aid. This additional application period is for students who have not already received scholarships or other support through APU's Emergency Student Support During the COVID-19 Pandemic.
Students who applied during the first application period (Monday, June 1–Sunday, June 14) but were not selected to receive a scholarship as well as students who had incomplete applications may apply once again.
Information on how to apply as well as the link to the application were sent to APU student email accounts on Friday, July 10. Please confirm the content of this email, and apply during the below application period. See the post on Campus Terminal for further information.
Application period: Friday, July 10, 2020—23:59 on Wednesday, July 15, 2020.
For Inquiries, email: email@example.com
*When writing, please include in the subject of the email: COVID-19 JASSO 2nd Application, your student ID number, and your name.
APU Student Office
(2) Emergency Learning Support in Response to the Spread of COVID-19 – APU Edition
With the spread of the novel coronavirus globally, we understand that all APU students are experiencing great difficulties.
APU has currently initiated online classes, and faculty and staff are doing everything within their power to ensure that learning for all students proceeds smoothly. For Spring Semester it is not going to be possible for us to see you all in person at APU. However, for now let's all work together in spirit both during and after COVID-19 so that we can get back to studying at APU and our regular everyday lives as soon as possible.
So that APU can support all students with the set-up necessary for attending online classes and provide relief from reduced income from part-time jobs, the Ritsumeikan Trust is making preparations for its own private economic aid program. Further, Oita Prefecture and the City of Beppu, which have been supporting APU for 20 years, are both considering aid measures. The Japanese government has also put together aid measures.
At this time, we would like to inform you of the procedures for the following programs. The deadlines for both national and prefectural programs are near, so please review the details for each program and submit your applications.
We will send the URL for applying to these programs to each student's APU email address.
We would like to ask all parents for their understanding and support so that starting from Fall Semester students will be able to study and enjoy their student lives at APU without disruption, and continue to be safe and in good health.
Application acceptance period: June 1, 2020 (Mon) to June 7, 2020 (Sun) 23:59
Special Fixed Benefit(Tokubetsu Teigaku Kyuufukin)【International students only】
If you are in your home country and can't do it yourself, please apply using this form. This means that you request Beppu City through APU to reissue the application form. Those who have applied for reissuance should apply through APU with an application form with a number managed by Beppu City and APU.
Japan Student Services Organization Emergency Benefits for Student Aid
【International students< Privately funded international students>/Domestic students】
Based on the student application, APU will make a selection and recommend it to the Japan Student Services Organization.
Oita Prefecture Special Foreign Student Scholarship
【International students only< Privately funded international students>】
Target students are International students currently living in Oita Prefecture. Based on the application from the student, APU will select and recommend them to Oita Prefecture. Students who have been recommended will be asked to fill in the documents.
APU COVID-19 Outbreak Emergency Aid
【International students< Privately funded international students>/Domestic students】
Based on the application from the student, APU will select and make a decision for the students who are not eligible for Japan Student Services Organization Emergency Benefits for Student Aid or Oita Prefecture Special Foreign Student Scholarship.
Program Name Agency Overview Eligibility 1 Special Fixed Benefit(Tokubetsu Teigaku Kyuufukin) City A straightforward system for providing aid to households rapidly and appropriately, keeping prevention of the spread of the novel coronavirus in mind. (¥100,000 per person) Domestic Students: All Students
International Students: Students present in Japan for 3 months or longer
2 Japan Student Services Organization Emergency Benefits for Student Aid Japan Student Services Organization Domestic Students: Households exempt from residents' tax (¥200,000), students experiencing economic hardship due to the COVID-19 outbreak (¥100,000)
International Students: students experiencing economic hardship due to the COVID-19 outbreak (¥100,000)
（Not applicable to government scholarship students and Non-regular students）
The University will make recommendations to the Japan Student Services Organization within the scope of the budget
3 Oita Prefecture Special Foreign Student Scholarship Oita Prefecture International students experiencing economic hardship due to the COVID-19 outbreak (currently, students residing within Oita prefecture)
(¥30,000 x 6 months/person)
48 International students
The University will make recommendations to Oita prefecture
4 APU COVID-19 Outbreak Emergency Aid Ritsumeikan Trust Students with reduced part-time job income due to the COVID-19 outbreak
(¥30,000 x 3 months/person)
Approx. 600 students
（Not applicable to government scholarship students and Non-regular students）
APU Student Office
- Special Fixed Benefit(Tokubetsu Teigaku Kyuufukin)【International students only】
(3) Support for AP House residents
The university is considering measures to support students living in AP House since the fall semester last year who have been unable to return to AP House due to Japanese government immigration restrictions or for other reasons, and who would have trouble with the financial burden of dorm fees. Students eligible for this support will be notified when the details of this measure have been finalized.
(4) Financial aid for international students
The university is still discussing financial aid measures for international students. Students will be notified as soon as the details of this measure have been finalized.
3. Online support for other activities
- In addition to holding classes online, the university will also provide online support for a wide range of other activities including job hunting.
JASSO Scholarship (Grant-Type・Loan-Based)
Please refer to the Student Office Homepage regarding the information about JASSO Scholarship (Grant-Type・Loan-Based).
http://en.apu.ac.jp/studentsupport/page/content0276.html/ (Available in Japanese only)
Tuition: Q&A (Updated June 1, 2020)
Please refer to the Student Office website.
Health Management (Updated July 9, 2020)
At present, restrictions on traveling across prefectural borders have been lifted for Oita Prefecture. While classes at APU are being held online for the spring semester, extracurricular activities can now be conducted under certain restrictions. New students are asked to come to Beppu in September. However, we should all be aware that there are reports across Japan of the infection beginning to spread once again.
Wherever you are right now, we hope that you are taking appropriate measures to protect yourself from infection. It is important for all students to follow—on a regular, daily basis—the guidelines issued by the government as we adapt to a new way of living.
- Avoid the “Three Cs”—Closed spaces with poor ventilation, Crowded places with many people nearby, and Close-contact settings, such as close-range conversations (e.g., conversations in crowds indoors and at close distance, singing aloud, and exercises that cause shortness of breath).
- Keep a distance of two meters or more between people.
- Wash your hands, gargle, and use hand sanitizer.
- Wear a mask.
- Regularly ventilate indoor spaces.
- Take your body temperature every day.
- If you catch a cold or if you are not feeling well, rest at home.
If you travel from Beppu to other cities for job hunting or other activities, you will be asked to self-isolate and refrain from going out in public unless necessary for a period of two weeks once you return to Beppu. Take care of your health and keep in mind the points listed below.
If there is an outbreak in the future, students may be asked to submit a health tracking sheet to the university or a public health center, so it is important to carefully record your condition on a tracking sheet.
Health Tracking Sheet
- 1) Available for download here.
If you experience any of the symptoms listed below, consult with a health care center in the area where you live (consult with the Health Clinic if you have returned to Beppu) in order to receive a proper medical diagnosis.
- Shortness of breath (dyspnea), extreme fatigue, or a high fever.
- If you are prone to serious illness (such as diabetes, heart disease, respiratory disease (such as COPD)), are taking immunosuppressants or receiving treatment for cancer, or are pregnant, and have a fever, cough, or other comparatively light cold-like symptoms.
- If you have a fever, cough, or other relatively light cold-like symptoms.
When seeking treatment at a medical institution, be sure to call first, and wear a face mask while receiving treatment at the medical institution.
Students who need a health checkup will be contacted via Campus Terminal regarding their health checkup for the 2020 academic year. Please check your Campus Terminal messages.
APU Health Clinic/Counseling Room
For the latest public health information, please see the websites below.
Ritsumeikan APU Response to Novel Coronavirus/COVID-19
American Psychological Association (2020): Keeping Your Distance to Stay Safe
Centers for Disease Control and Prevention (CDC): Daily Life and Going Out
Harvard University: Coronavirus Main/Health and Wellbeing
Texas A&M University: Mental Health and Coping During COVID-19
Basic Measures Against Infectious Disease (Homepage of the Ministry of Health, Labour and Welfare)
Avoid the "Three Cs"—Closed spaces, Crowded places, and Close-contact settings
Information for new students moving into AP House (Updated April 22, 2020)
In response to 2020 spring semester class schedule changes and classes being held online for the entire spring semester, AP House move-in dates have been moved to before the start of the fall semester in late-September.
The new move-in dates will be posted on the university homepage once they have been decided. Prepaid AP House fees, equal to two months of rent, will be applied to fees for October and November.
Government Entry Bans
The Government of Japan has restricted entry to Japan from multiple areas. See the following website for a list of affected countries or regions.
Ministry of Foreign Affairs of Japan
Information related to New Coronavirus Infection (COVID-19) from Immigration Services Agency
Additionally, the Government of Japan has placed quarantine requirements on all people entering Japan who
visited any areas subject to strengthened quarantine. See the following website for a list of affected
countries and regions, as well as additional information.
Ministry of Health, Labour and Welfare Q&A