Ritsumeikan Asia Pacific University

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Current students (including new students)

The university provides updated information to students not only through this page, but also by email and on the university Campus Terminal system. Please continue to check all three locations regularly for updates.

Update history

September 18, 2020: Change: Campus Entry and the Use of Campus Facilities Beginning September 1, 2020

September 18, 2020: Change: AY2020 Fall Semester Classes

September 14, 2020: Change: AY2020 Fall Semester Classes

September 9, 2020: Change: AY2020 Fall Semester Classes

September 9, 2020: Addition: Preventative measure for COVID-19 in AP House 1,2

September 4, 2020: Change: AY2020 Fall Semester Classes

September 4, 2020: Addition: Re-entry procedures for individuals currently residing in Japan with resident status in Japan. (Notice concerning re-entry procedures for individuals temporarily leaving Japan)

September 3, 2020: Addition: AP House Move-in Information for Undergraduate and Graduate Students Enrolled in April 2020

September 3, 2020: Change: Notice to All Students Planning to Enroll in September 2020

September 2, 2020: Change: AY2020 Fall Semester Classes

September 1, 2020: Change: Notice to All Students Planning to Enroll in September 2020

August 31, 2020: Delete: Campus Entry and the Use of Campus Facilities Beginning August 8, 2020

August 28, 2020: Addition: Campus Entry and the Use of Campus Facilities Beginning September 1, 2020

August 27, 2020: Change: Handling of Changes in Student Status Due to COVID-19 ―Applying for or Cancelling Reinstatement/Leave of Absence-

August 25, 2020: Change: Notice to All Students Planning to Enroll in September 2020

August 9, 2020: Change: Precautions for Students to Prevent the Spread of COVID-19 during Summer Break

August 7, 2020: Delete: Information for new students moving into AP House

August 7, 2020: Addition: Precautions for Students to Help Prevent the Spread of COVID-19 during Summer Break

August 7, 2020: Addition: Handling of Changes in Student Status Due to COVID-19 ―Applying for or Cancelling Reinstatement/Leave of Absence-

August 7, 2020: Addition: Regarding Re-entry into Japan Amid the Spread of Novel Coronavirus Infections

August 7, 2020: Addition: Notice to All Students Planning to Enroll in September 2020

August 7, 2020: Delete: Campus Entry and the Use of Campus Facilities Beginning July 1, 2020

August 7, 2020: Delete: AY2020 Spring Semester Classes

August 5, 2020: Change: AY2020 Fall Semester Classes

August 4, 2020: Addition: Campus Entry and the Use of Campus Facilities Beginning August 8, 2020

July 31, 2020: Addition: AY2020 Fall Semester Classes

July 30, 2020: Change: Information for new students moving into AP House

July 16, 2020: Change: Information for new students moving into AP House

July 14, 2020: Change: APU’s Emergency Student Support During the COVID-19 Pandemic: General Summary

July 9, 2020: Change: Overseas Travel & Health Management

July 9, 2020: Delete: Everyday Preventative Actions

July 9, 2020: Change: Layout has been changed.

June 25, 2020: Addition: Campus Entry and the Use of Campus Facilities Beginning July 1, 2020

June 25, 2020: Delete: Extracurricular Activities in Relation to Novel Coronavirus/COVID-19

June 11, 2020: Change: 【Additional Recruitment】APU’s Emergency Student Support During the COVID-19 Pandemic: General Summary

June 3, 2020: Change: APU’s Emergency Student Support During the COVID-19 Pandemic: General Summary

June 1, 2020: Addition: Impact of the Coronavirus Pandemic on Academics, Student Life, and Tuition: Q&A

June 1, 2020: Delete: Online Classes and Applying for a Leave of Absence

June 1, 2020: Change: APU’s Emergency Student Support During the COVID-19 Pandemic: General Summary

May 19, 2020: Change: APU’s Emergency Student Support During the COVID-19 Pandemic: General Summary

May 6, 2020: Addition: Counter Services

May 6, 2020: Delete: Start of Online Counter Services

May 5, 2020: Addition: Online classes to begin Thursday, May 7, 2020

April 28, 2020: Addition: APU’s Emergency Student Support During the COVID-19 Pandemic: General Summary

April 24, 2020: Addition: Online Classes and Applying for a Leave of Absence

April 22, 2020: Change: Start of Online Counter Services

April 22, 2020: Change: Information for new students moving into AP House

April 21, 2020: Change: Changes to the 2020 Spring Semester Schedule

April 17, 2020: Addition: Start of Online Counter Services

April 14, 2020: Change: Oita Kotsu Bus (City bus schedules for lines serving APU)

April 10, 2020: Change: Online Classes (Zoom)

April 9, 2020: Addition: Ritsumeikan APU Co-op Cafeteria and Campus Shop

April 9, 2020: Addition: Oita Kotsu Bus and Kamenoi Bus (City bus schedules for lines serving APU)

April 7, 2020: Change: Students Affected by Government Entry Bans: Application Deadline for a Leave of Absence for the 2020 spring semester

April 3, 2020: Addition: Online Classes (Zoom)

April 1, 2020: Change: Student Staff Activities and Club/Circle Activities

March 27, 2020: Change: Students Affected by Government Entry Bans

March 25, 2020: Change: Changes to the 2020 Spring Semester Schedule

March 25, 2020: Change: Health Checkups

March 13, 2020: Change: Section 2 of Student Staff Activities and Club/Circle Activities

March 13, 2020: Delete: Section 3 of Student Staff Activities and Club/Circle Activities

March 13, 2020: Delete: Section 4 of Student Staff Activities and Club/Circle Activities

March 13, 2020: Change: Overseas Travel & Health Management, Temperature & Condition Record Sheet

March 13, 2020: Addition: Students Approved for a 2020 Spring Semester Leave of Absence:

March 13, 2020: Addition: Students Approved for Readmission from the AY2020 Spring Semester

March 11, 2020: All information has been updated.

March 9, 2020: None

AY2020 Fall Semester Classes (Updated September 18, 2020)

[To All Current Students] Attendance through viewing recordings of AY 2020 Fall Semester Classes (Updated September 9, 2020)

In the fall semester APU will be offering classes in two ways: [On-Campus + Online (Zoom)] and [Online (Zoom)]. In principle, [Online (Zoom)] classes should be taken in real time, but if this is difficult for you due to time differences you may be eligible to attend some of your classes by viewing recordings of the class.

You are only eligible to apply if you satisfy any of the requirements below.

  • Must have at least more than 2-hour time difference between your country or region and Japan
    *All areas other than those between +7 and +11 GMT (Greenwich Mean Time) (Japan: GMT +9)
  • Due to your internet connection you are unable to ensure a stable audio/video connection to your online classes (Only for students living outside Japan. APU will lend Wi-Fi router for students living in Japan.)

Eligible courses are limited to those for which a significant learning effect can be expected even from watching recordings of the live class. Please see below for the list of classes.
※This data is from September 9. It is possible this information may change in the future.

【List of AY 2020 fall semester classes eligible for attendance through recordings】

For AY 2017 Curriculum Students
For AY 2011 Curriculum Students
For Graduate Students

You must pre-apply to attend class via recordings.
If you meet the requirements and your class is shown on the above list, please apply via the survey during the following application period. The university will check whether you meet the application requirements, and only those approved will receive permission to view the class recordings. For more details, please refer to the following application guideline.

[Application Period]

Wednesday, September 9 – Tuesday, September 15, 2020 16:30 (Japan Standard Time)

[Applicaiton Guideline]

Application Guidelines for Permission to Attend Class by Viewing Class Recordings (PDF)
*You can find the survey URL inside the above Application Guideline.

Please check “[To All New Enrollees, Reinstate and Readmit Students] Attendance through viewing recordings of AY 2020 Fall Semester Classes” for those who plan to enroll in September 2020.

The Application period for the students who plan to reinstate / readmit in the 2020 Fall Semester is as follows. Please check following "[To All New Enrollees, Reinstate and Readmit Students] Attendance through viewing recordings of AY 2020 Fall Semester Classes" for details of the application method.

Monday, September 14 – Tuesday, September 29, 2020 16:30 (Japan Standard Time)

Academic Office
Class Recording Team
recorded@apu.ac.jp

[To All New Enrollees, Reinstate and Readmit Students] Attendance through viewing recordings of AY 2020 Fall Semester Classes (Updated September 14, 2020)

In the fall semester APU will be offering classes in two ways: [On-Campus + Online (Zoom)] and [Online (Zoom)]. In principle, [Online (Zoom)] classes should be taken in real time, but if this is difficult for you due to time differences you may be eligible to attend some of your classes by viewing recordings of the class.

The requirements for attending class through recordings are shown below.

  • Students in countries and regions with a time difference of more than 2 hours with Japan*
    *Specifically, countries and regions outside Greenwich Mean Time GMT+7 to GMT+11(Japan is GMT+9)
  • Students unable to ensure a stable audio/video connection to your online classes due to their internet connection environment (Only for students living outside Japan. APU will lend Wi-Fi router for students living in Japan.)

Eligible courses are limited to those for which a significant learning effect can be expected even from watching recordings of the live class. Please see below for the list of classes.
*This data is from September 14. It is possible this information may change in the future.

[List of AY 2020 fall semester classes eligible for attendance through recordings]

For AY 2017 Curriculum Students Enrolling in September 2020
For Graduate Students

Note 1. Most of undergraduate students enrolling in September 2020 will be taking required subjects automatically registered. For details, please check “Notice 2 (PDF)” posted on “Notice to All Students Planning to Enroll in September 2020”. There are required subjects not able to attend through viewing recordings.

Note 2. Only the subjects you can attend through viewing recordings are listed. For the complete subject list with all the subjects you will be able to register, please check the timetable which will be distributed at the orientation.

Note 3. If you are reinstate, readmit or transfer student, please check the subject list posted on “[To All Current Students] Attendance through viewing recordings of AY 2020 Fall Semester Classes

You must pre-apply to attend class via recordings.
You can apply through the application survey during the period shown below, if you meet the requirement and if you wish to take classes shown in the list using this system. We will check if you meet the requirement, and only students who meet the requirement will be approved to take classes using this system.
For details, please check the “Application Guideline” below.

[Application Period]

Monday, September 14 – Tuesday September 29, 2020 16:30 (Japan Time)

[Application Guideline]

[For New Enrollee, Reinstate/Readmit Students]Application Guidelines for Permission to Attend Class by Viewing Class Recordings (PDF) *You can find the application survey URL inside the above Application Guideline.

Academic Office
Class Recording Team
recorded@apu.ac.jp

AY 2020 Fall Semester Classes [On-campus + Online (Zoom)] Subject List (Updated September 2, 2020)

For the upcoming fall semester, classes will be held as either [On-campus + Online (Zoom)] or [Online (Zoom)] classes. Both types of classes can be taken as [Online (Zoom)] and thus students who are unable to return to Beppu due to immigration restrictions will still be able to attend their classes remotely in an online setting.

Please refer to the following pages for the AY 2020 Fall Semester Classes [On-campus + Online (Zoom)] Subject List and Course Timetable.

For 2017 Curriculum Students
For 2011 Curriculum Students
For Graduate School Students

Please be aware that there is the possibility that all classes, including ones originally scheduled to be held in person, will be changed to an [Online (Zoom)] format if there is another major outbreak of the novel coronavirus.

Important information regarding attendance and how classes will be held etc. is contained in the following guidelines. Please make sure to read over them at your earliest convenience.

[For Students] Guidelines for AY 2020 Fall Semester Classes (Updated September 18, 2020)

The university has made available these “[For Students] Guidelines for AY 2020 Fall Semester Classes (Version 2.0)” to make sure all students are aware of the information they need and the rules they should follow before the start of the AY 2020 fall semester.
This document contains important information about classes for all students, so please be sure to read it carefully.

AP House Move-in Information for Undergraduate and Graduate Students Enrolled in April 2020 (Updated September 3, 2020)

As we have already informed you, 2020 Fall Semester classes will be held either (1) On-campus + online (Zoom), or (2) online (Zoom), depending on the subject. Along with this, we believe there are those of you planning to enter Japan and move/travel to Oita/Beppu.
Therefore, please see as follows regarding moving into AP House (undergraduate students will be in AP House 1 & 2, graduate students will be in AP House 4), the arrival assistance service, and moving/travelling to Oita/Beppu.

  • As the situation with COVID-19 remains unresolved, it continues to be difficult for international students living abroad to enter Japan, thus moving into AP House in September will be difficult. Additionally, moving across prefectural borders still requires careful judgement for students living in Japan as well.
  • Based on these circumstances, in regards to the AP House move-in periods for those who enrolled in April 2020, we will offer a new AP House move-in period (Period 2) in late November during Quarter Break in addition to the originally scheduled mid-September move-in period (Period 1). The arrival assistance service for international students will also be provided during both move-in periods.
  • In the event you have difficulties entering Japan/moving into AP House in mid-September (Period 1), please continue your studies online (Zoom) from where you are currently living for the First Quarter of Fall Semester, and being open to the possibility of entering Japan/moving into AP House during (Period 2), proceed with your preparations.
1.Students Planning To Move Into AP House
  1. Please see the following page for details on moving into AP House and the arrival assistance service.
    AP House Move-In Information for April 2020 Enrollees
2.Students Not Planning To Move Into AP House
  1. When considering moving to Oita/Beppu, please make a prudent decision after having given sufficient consideration to the COVID-19 situation in the region where you are currently living, the circumstances concerning your own personal health, and also having maturely deliberated the risk of infection and the risk of spreading infection that comes with traveling to Oita/Beppu.
    Further, in the event that you will be moving here from outside of Oita Prefecture, please avoid going out for any non-essential, non-urgent reasons for 14 days after your move and thoroughly manage your physical condition.

Preventative measure for COVID-19 in AP House 1,2 (Updated September 9, 2020)

In regards to the recent outbreak of coronavirus-19 disease, the AP House 1, 2 is now undertaking strict preventive and control measures in the dormitories. This is a movie about the preventative measures that are being taken to combat COVID-19 in AP House 1, 2 for residents. Many students live in AP House, so everyone must follow these protocols to ensure that every resident remains safe and healthy. The floor RAs will deliver a guidance for new residents when they move-in, but please take time to check this video yourself in advance for your move-in preparation.

Campus Entry and the Use of Campus Facilities Beginning September 1, 2020 (Updated September 18, 2020)

APU made the decision to ban students from entering campus and restrict the use of campus facilities from Saturday, August 8, 2020 as concern grew at the end of July over the rapid increase in the number of coronavirus infections nationwide.
The number of new COVID-19 infections throughout Japan have shown a slight decrease since August, however, we have decided to continue to restrict campus entry and facility use for students for now because a number of APU students residing in Beppu tested positive for COVID-19 at the beginning of August and given the overall unpredictability of the situation.
We ask each and every APU student to continue to act appropriately and with great care to prevent contracting and transmitting the virus.

Coming to Campus for Fall Semester Classes

Information regarding campus entry and use of campus facilities is updated on Campus Terminal – “Campus Entry and the Use of Campus Facilities Beginning September 21, 2020”. We ask all students to please confirm this information.

1. Date this decision takes effect: Tuesday, September 1, 2020

The next announcement concerning guidelines on campus entry and facility use is scheduled for mid-October after Fall Semester classes begin.

2. Scope of restrictions: In principle, students are banned from entering campus and using campus facilities.
  • However, students borrowing material from the Library will be permitted to enter campus, and AP House 1 and 2 residents will be allowed to enter campus to use the campus Co-op store and the Cafeteria.
3. APU Library
  • There are restrictions on the use of the Library and library services. Students may borrow books only. (Advance notice is required.)
  • Library visits are limited to 1 hour.
  • Please review the website below for information on precautions to be taken when using the Library and for the Library's operating hours.
    APU Library: http://en.apu.ac.jp/media/
4. APU Co-op
  • Please review the website below for the dates and times the campus Co-op store and the Cafeteria will be open.
    APU Co-op: https://www.ritsco-op.jp/apu/
5. Important notes regarding entering campus

Please pay close attention to the following when coming to campus.

  1. 1) Give ample attention to your personal health, including checking your temperature at home before going out.
  2. 2) If you have any symptoms such as a fever or other concerns regarding your health, do not come to campus.
  3. 3) Wear a mask when traveling to and from campus and while on campus. Be thorough in taking measures for preventing infection, including washing your hands, gargling, and observing proper coughing etiquette.
  4. 4) Take care to avoid the "Three Cs" (closed spaces, crowded places, and close-contact settings) when on campus.
  5. 5) In general, people not connected to APU are not allowed to enter campus.
6. Office counter service
  • In general, questions and consultations with each office will continue to be handled via email and Zoom.
  • To submit a question or request, please use the URL below or confirm the contact information for each office on their website. When sending email, please use your APU email (***@apu.ac.jp) if at all possible and be sure to specify your name and student ID in the body of the email.
    List of APU Offices: http://en.apu.ac.jp/home/contents/contact.html/
  • The university will make an announcement with updated information on how to contact offices with questions and consultations during fall semester at a later date.

Precautions for Students to Prevent the Spread of COVID-19 during Summer Break(Updated August 9, 2020)

Cases of COVID-19 are on the rise again in Japan. In response, the university is issuing the following precautions to students. We ask that you take all appropriate actions to protect your health and safety and the health and safety of those around you. If you will be participating in an internship, pursuing job search activities, returning home, going on vacation, or otherwise traveling between Beppu/Oita and other prefectures during the summer break, please check the status of infections of any regions you will be visiting and act to prevent the spread of COVID-19.

Be sure to comply with the following six items. Failing to follow these instructions may mean you will face restrictions on your ability to take classes at the university or participate in events.

  1. Wear a mask when you go out.
  2. Avoid the "Three Cs" (Crowded places, Close-contact settings, and Confined/enclosed spaces).
    (Reference: WHO Facebook) Please refrain from not only outside restaurants,Bar and Karaoke but also home parties. Please take actions to avoid the risk of infection.
  3. Thoroughly monitor your health on a daily basis.
    Keep an eye on your health and check your temperature every day. If you experience any of the symptoms listed below, stay inside and contact your doctor or one of the following institutions.
    8/8 (Sat) - 8/16 (Sun) Email:consult@apu.ac.jp
    Fill in Condition Check Sheet and attache to Email. Click here for Condition Check Sheet.
    8/17 (Mon) onwards APU Health Clinic
    Email: booking@apu.ac.jp

    Symptoms requiring consultation

    • If you are suffering any of the following severe symptoms: shortness of breath, extreme fatigue, or high fever
    • If you are more susceptible to infection (e.g., a person with a preexisting condition like diabetes, heart disease, or respiratory disease (COPD etc.), a person undergoing dialysis, or a person taking immunosuppressants or anti-cancer drugs) or are pregnant and are suffering relatively mild cold symptoms like a slight fever or a cough
    • If you have been suffering from relatively mild cold symptoms like a slight fever or a cough for some time
  4. Be sure to wash your hands and gargle regularly.
    Reference: Ministry of Health, Labor and Welfare pamphlet:
    https://www.mhlw.go.jp/content/10900000/000597149.pdf
  5. Practice self-isolation if you travel outside of the prefecture.
    If you travel outside of the prefecture and come back are asked to rest at home, avoid leaving home for nonessential, non-urgent reasons, and monitor your health for 14 days.
  6. Download and install Cocoa.
    Cocoa is the Ministry of Health, Labour and Welfare’s contact-confirming application. This helps prevent the spread of infections.

    To install the app:
    ・Search the App Store or Google Play for “Cocoa COVID-19” and install the app on your phone.

Handling of Changes in Student Status Due to COVID-19
―Applying for or Cancelling Reinstatement/Leave of Absence―
(Updated August 27, 2020)

Students who wish to change their student status for the 2020 fall semester should confirm the following information and apply according.

1.Applying for Leave of Absence/Reinstatement

Students who wish to be reinstated or take a leave of absence in Fall Semester as a result of the Japanese government’s policy response to COVID-19 should apply by the application deadline below. When students are incapable of travel across national borders for reasons irrespective of their will, such as not being permitted to enter or exit the country or being unable to secure means of air travel, similar to the Spring Semester, APU will not collect application fees, and will only collect matriculation fees applying to leaves of absence. The deadline to apply for a student status change due to personal reasons other than the above was August 5th, however, students who wish to take a leave of absence due to financial reasons, health reasons should consult with the Student Office. Please note that the university will collect both the application fee and matriculation fee in such cases.
Application deadline: Monday, August 31, 2020 Applications must be submitted by 16:30 (Japan Standard Time).
To apply: Please send your information (your student ID, name, and information on the matter you require assistance with) to apustu1@apu.ac.jp.

2.Applying for a Leave of Absence Due to Implementation of Remote Classes

Leave of absence applications will be accepted retroactively in cases where any of the following apply.

  • Students residing in countries/regions other than those between Greenwich Mean Time (GMT) +7 and +11. *Japan is GMT +9.
  • Students who cannot take part in remote classes in a stable manner due to reasons such as being unable to view videos due to issues with their internet environment or device.

Application deadline: Tuesday, October 20, 2020. Submit by 16:30 (Japan Standard Time)
To apply: Please send your information (your student ID, name, and information on the matter you require assistance with) to apustu1@apu.ac.jp.

3.Revoking of Permission for Reinstatement (Leave of Absence)

APU will revoke permission for reinstatement for students incapable of travel across national borders for reasons irrespective of their will, such as not being permitted to enter or exit the country or being unable to secure means air travel, and will allow them to take a leave of absence. Among fees applying to leaves of absence, APU will not collect application fees and will only collect matriculation fees.
Application deadline: Tuesday, October 20, 2020. Submit by 16:30 (Japan Standard Time)
To apply: Please send your information (your student ID, name, and information on the matter you require assistance with) to apustu1@apu.ac.jp.

4.Canceling a Leave of Absence

Students planning on taking a leave of absence from the upcoming Fall Semester may apply to cancel their leave of absence in the event a situation ensues in which a student’s intended purpose for their leave of absence cannot be achieved due to the COVID-19 pandemic. In this case, APU will refund both the application fee and matriculation fees.
Application deadline: Monday, August 31, 2020. Submit by 16:30 (Japan Standard Time)
To apply: Please send your information (your student ID, name, and information on the matter you require assistance with) to apustu1@apu.ac.jp.

Re-entry procedures for individuals currently residing in Japan with resident status in Japan. (Notice concerning re-entry procedures for individuals temporarily leaving Japan) (Updated September 4, 2020)

On and after September 7, persons temporarily leaving Japan with the intent to return must apply in advance via email to the Immigration Services Agency of Japan to receive a “Receipt for Request of Re-entry.”

Individuals temporarily leaving Japan who are scheduled to depart during September 1-6, 2020 may directly apply for the receipt at the immigration checkpoint in the airport, however, beginning from Monday, September 7, you must have applied for the receipt in advance and will be required to show it to immigration officers prior to departure.

Students who depart their home countries without undertaking the necessary re-entry application procedures may be denied entry to Japan upon arrival.

Refer to the website below for detailed information on re-entry application procedures.
http://www.moj.go.jp/content/001327551.pdf

*Notice for students planning to take 2020 fall semester courses online in their home countries who want to come back to Japan for 2021 spring semester:

Students planning to return to Japan for 2021 spring semester may use this system to apply for re-entry if your student resident status will still be valid by the time you return next spring. Please note that you will be required to enter the date you plan to return to Japan when applying.

Please contact the Student Office (apustu1@apu.ac.jp)with any questions.

Regarding Re-entry into Japan Amid the Spread of Novel Coronavirus Infections (Updated August 7, 2020)

1. Re-entry of foreign nationals who possess status of residence

On July 29, the Japanese government released a statement entitled "Re-entry of foreign nationals who possess status of residence." Based on this decision, students with re-entry permits who left Japan before their countries were subjected to the entry ban will now be allowed to re-enter Japan starting on August 5. Japanese embassies and consulates began accepting applications for re-entry on July 29, so students who wish to re-enter Japan should apply for a Letter of Confirmation promptly.
International students should wait for the entry bans for their countries to be lifted while giving due consideration to their health and safety. Information is being updated on a daily basis, so be sure to check the following websites regularly. * Students who left Japan after their countries were subjected to the entry ban will not be able to return to Japan under this policy unless exceptional circumstances apply.

  • If you are unsure of when your country was subjected to the entry ban, please check the relevant websites or contact your nearest Japanese consulate or embassy.
  • Upon re-entry, you must present the Letter of Confirmation of Submitting Required Documentation for Re-entry into Japan obtained from the Japanese embassy or consulate in the country where you reside along with a certificate of a negative PCR test result conducted within 72 hours of the scheduled departure time of your flight.
  • Students in some countries may also need to submit a certificate issued by the university. APU can provide a Certificate of Enrollment. Be sure to confirm what documents you need with the Japanese embassy or consulate in your area. If you need this document, please contact the university at apustu1@apu.ac.jp. (There is a fee for issuing certificates, and once issued, they will be sent to you by post.)

Relevant pages
○Ministry of Foreign Affairs, "Re-entry of foreign nationals who possess status of residence": 
https://www.mofa.go.jp/ca/fna/page4e_001074.html

○Ministry of Foreign Affairs, "Process and Required Documents for Re-entry": 
https://www.mofa.go.jp/ca/fna/page25e_000334.html

2.Monitoring your health after entering Japan

As part of the Japanese government's border control measures, upon entering Japan you will need to undergo a PCR test at the airport and will be asked to remain at home and refrain from using public transportation for 14 days. Please refer to the following websites and exercise caution to ensure your health and safety and the health and safety of those around you.
◎If you plan to return to AP House, please contact the AP House Office in advance. (ssc_bo@apu.ac.jp)

References and Links
○ Ministry of Health, Labour and Welfare Strengthened Quarantine Q & A page:
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/kenkou_iryou/covid19_qa_kanrenkigyou_00003.html

〇Ministry of Justice, " Regarding the refusal of landing to prevent the spread of COVID-19":
http://www.moj.go.jp/hisho/kouhou/hisho06_00099.html

〇Prime Minister's Office Novel Coronavirus Response Headquarters:
https://japan.kantei.go.jp/ongoingtopics/_00013.html

Notice to All Students Planning to Enroll in September 2020 (Updated September 3, 2020)

As novel coronavirus infections continue to spread globally, it is difficult for travelers from anywhere in the world to enter Japan. Procedures for issuing student visas have also been delayed. As a result, we believe that more than a few of you are feeling concerned about your September enrollment. In recognition of these circumstances we have reviewed various procedures and policies such as how the university will conduct classes for the fall semester and support for students entering Japan, so that all September enrollees will be able to start their studies and student life at APU even if they are temporarily unable to enter Japan during the September enrollment period.
Please carefully review the information in the PDF files below and proceed with your preparations for enrolling at APU next month while taking all due consideration of your well-being and health.

〇International Undergraduate Students
  1. Notice 1 (PDF) (Updated August 7, 2020)
    Contents
    • 2020 Fall Semester Classes
    • Additions to the AP House Move-In Dates and Arrival Assistance Service
    • Deferring Your Enrollment/Applying for a Post-Enrollment Leave of Absence
    • Schedule of Additional Information from APU
  2. Notice 2 (PDF) (Updated September 1, 2020)
    Contents
    • Current Situation for Entry to Japan / AP House Move-In
    • Entrance Ceremony (September 25)
    • New Student Orientation
    • Information on Language Subjects: Placement Test, Class Schedule, Class Format
    • Schedule for Important Updates from APU
〇Domestic Undergraduate Students
  1. Notice 1 (PDF) (Updated August 7, 2020)
    Contents
    • AY2020 Fall Semester Classes
    • AP House Move-In Dates
    • Future Schedule for Information from APU
  2. Notice 2 (PDF) (Updated September 1, 2020)
    Contents
    • Details for AP House Move-In
    • Information on the Entrance Ceremony (September 25)
    • Information on the New Student Orientation
    • Placement Test for Language Subjects and Registration after Enrollment
    • Future Schedule for Information from APU
〇Graduate School Students
  1. Notice 1 (PDF) (Updated August 25, 2020)
    Contents
    • 2020 Fall Semester Classes
    • Additions to the AP House Move-In Dates and Arrival Assistance Service
    • Deferring Your Enrollment/Applying for a Post-Enrollment Leave of Absence
    • Schedule of Additional Information from APU
  2. Notice 2 (PDF) (Updated September 3, 2020)
    Contents
    • Current Situation for Entry to Japan / AP House 4 Move-In
    • Entrance Ceremony (September 25)
    • New Student Orientation
    • Information on Language Subjects: Placement Test
    • Schedule for Important Updates from APU

APU’s Emergency Student Support During the COVID-19 Pandemic: General Summary (Updated July 14, 2020)

In light of the increase in students facing financial difficulties due to sudden changes in the household finances of guardians and other persons responsible for paying student tuition and the drastic decrease in income from student part-time jobs brought on by the growing impact of the COVID-19 outbreak, the Ritsumeikan Academy has put together a 2.5 billion yen support package for students throughout the Academy, which includes support for APU students.
The following is an overview of the support available for undergraduate and graduate students of APU. At this point, this is just a preliminary report. Details will be provided in the near future as they become available.

1. Support for preparing the necessary environment for taking online classes
  1. (1) Grants for all undergraduate and graduate students
    All regularly enrolled undergraduate and graduate students will receive a grant of 30,000 yen to offset the cost of preparing the necessary environment for taking online classes. Please check Campus Terminal for details on how to apply.
  2. (2) Free rentals of equipment for taking online classes
    For students who planned to take online classes from on campus because they do not have the necessary internet connection and/or equipment for taking classes on Zoom, the university will provide free rentals of equipment. Please check Campus Terminal for details on how to apply.
2. Aid for students whose families have suffered sudden changes in household finances
  1. (1) Additional Needs-based Tuition Reductions for Domestic Students
    The number of slots for the Needs-based Tuition Reduction for Domestic Students will be increased from 20 to 100. This scholarship aims to guarantee the domestic students who find it difficult to pay tuition because their household finances have suddenly changed with an opportunity to continue and complete their studies. A tuition reduction rate of 50% per year will be applied. Please check Student Office website for details on how to apply.
Additional Application Period: Emergency Student Support During the COVID-19 Pandemic (Updated July 14, 2020)

The Japan Student Services Organization (JASSO) is providing students an additional opportunity to apply for emergency benefits for student aid. This additional application period is for students who have not already received scholarships or other support through APU's Emergency Student Support During the COVID-19 Pandemic.

Students who applied during the first application period (Monday, June 1–Sunday, June 14) but were not selected to receive a scholarship as well as students who had incomplete applications may apply once again.

Information on how to apply as well as the link to the application were sent to APU student email accounts on Friday, July 10. Please confirm the content of this email, and apply during the below application period. See the post on Campus Terminal for further information.

Application period: Friday, July 10, 2020—23:59 on Wednesday, July 15, 2020.

For Inquiries, email: benefit@apu.ac.jp
*When writing, please include in the subject of the email: COVID-19 JASSO 2nd Application, your student ID number, and your name.

APU Student Office

  1. (2) Emergency Learning Support in Response to the Spread of COVID-19 – APU Edition
    With the spread of the novel coronavirus globally, we understand that all APU students are experiencing great difficulties.

    APU has currently initiated online classes, and faculty and staff are doing everything within their power to ensure that learning for all students proceeds smoothly. For Spring Semester it is not going to be possible for us to see you all in person at APU. However, for now let's all work together in spirit both during and after COVID-19 so that we can get back to studying at APU and our regular everyday lives as soon as possible.

    So that APU can support all students with the set-up necessary for attending online classes and provide relief from reduced income from part-time jobs, the Ritsumeikan Trust is making preparations for its own private economic aid program. Further, Oita Prefecture and the City of Beppu, which have been supporting APU for 20 years, are both considering aid measures. The Japanese government has also put together aid measures.

    At this time, we would like to inform you of the procedures for the following programs. The deadlines for both national and prefectural programs are near, so please review the details for each program and submit your applications.

    We will send the URL for applying to these programs to each student's APU email address.

    We would like to ask all parents for their understanding and support so that starting from Fall Semester students will be able to study and enjoy their student lives at APU without disruption, and continue to be safe and in good health.

    Application acceptance period: June 1, 2020 (Mon) to June 7, 2020 (Sun) 23:59

    1. Special Fixed Benefit(Tokubetsu Teigaku Kyuufukin)【International students only】
      If you are in your home country and can't do it yourself, please apply using this form. This means that you request Beppu City through APU to reissue the application form. Those who have applied for reissuance should apply through APU with an application form with a number managed by Beppu City and APU.
    2. Japan Student Services Organization Emergency Benefits for Student Aid
      【International students< Privately funded international students>/Domestic students】
      Based on the student application, APU will make a selection and recommend it to the Japan Student Services Organization.
    3. Oita Prefecture Special Foreign Student Scholarship
      【International students only< Privately funded international students>】
      Target students are International students currently living in Oita Prefecture. Based on the application from the student, APU will select and recommend them to Oita Prefecture. Students who have been recommended will be asked to fill in the documents.
    4. APU COVID-19 Outbreak Emergency Aid
      【International students< Privately funded international students>/Domestic students】
      Based on the application from the student, APU will select and make a decision for the students who are not eligible for Japan Student Services Organization Emergency Benefits for Student Aid or Oita Prefecture Special Foreign Student Scholarship.

    Program Name Agency Overview Eligibility
    1 Special Fixed Benefit(Tokubetsu Teigaku Kyuufukin) City A straightforward system for providing aid to households rapidly and appropriately, keeping prevention of the spread of the novel coronavirus in mind. (¥100,000 per person) Domestic Students: All Students
    International Students: Students present in Japan for 3 months or longer
    2 Japan Student Services Organization Emergency Benefits for Student Aid Japan Student Services Organization Domestic Students: Households exempt from residents' tax (¥200,000), students experiencing economic hardship due to the COVID-19 outbreak (¥100,000)
    International Students: students experiencing economic hardship due to the COVID-19 outbreak (¥100,000)
    All Students
    (Not applicable to government scholarship students and Non-regular students)
    The University will make recommendations to the Japan Student Services Organization within the scope of the budget
    3 Oita Prefecture Special Foreign Student Scholarship Oita Prefecture International students experiencing economic hardship due to the COVID-19 outbreak (currently, students residing within Oita prefecture)
    (¥30,000 x 6 months/person)
    48 International students
    The University will make recommendations to Oita prefecture
    4 APU COVID-19 Outbreak Emergency Aid Ritsumeikan Trust Students with reduced part-time job income due to the COVID-19 outbreak
    (¥30,000 x 3 months/person)
    Approx. 600 students
    (Not applicable to government scholarship students and Non-regular students)

    APU Student Office
    E-mail:benefit@apu.ac.jp

  2. (3) Support for AP House residents
    The university is considering measures to support students living in AP House since the fall semester last year who have been unable to return to AP House due to Japanese government immigration restrictions or for other reasons, and who would have trouble with the financial burden of dorm fees. Students eligible for this support will be notified when the details of this measure have been finalized.
  3. (4) Financial aid for international students
    The university is still discussing financial aid measures for international students. Students will be notified as soon as the details of this measure have been finalized.
3. Online support for other activities
  1. In addition to holding classes online, the university will also provide online support for a wide range of other activities including job hunting.

JASSO Scholarship (Grant-Type・Loan-Based)

Please refer to the Student Office Homepage regarding the information about JASSO Scholarship (Grant-Type・Loan-Based).

http://en.apu.ac.jp/studentsupport/page/content0276.html/ (Available in Japanese only)

Tuition: Q&A (Updated June 1, 2020)

Please refer to the Student Office website.

Health Management (Updated July 9, 2020)

At present, restrictions on traveling across prefectural borders have been lifted for Oita Prefecture. While classes at APU are being held online for the spring semester, extracurricular activities can now be conducted under certain restrictions. New students are asked to come to Beppu in September. However, we should all be aware that there are reports across Japan of the infection beginning to spread once again.

Wherever you are right now, we hope that you are taking appropriate measures to protect yourself from infection. It is important for all students to follow—on a regular, daily basis—the guidelines issued by the government as we adapt to a new way of living.

  • Avoid the “Three Cs”—Closed spaces with poor ventilation, Crowded places with many people nearby, and Close-contact settings, such as close-range conversations (e.g., conversations in crowds indoors and at close distance, singing aloud, and exercises that cause shortness of breath).
  • Keep a distance of two meters or more between people.
  • Wash your hands, gargle, and use hand sanitizer.
  • Wear a mask.
  • Regularly ventilate indoor spaces.
  • Take your body temperature every day.
  • If you catch a cold or if you are not feeling well, rest at home.

If you travel from Beppu to other cities for job hunting or other activities, you will be asked to self-isolate and refrain from going out in public unless necessary for a period of two weeks once you return to Beppu. Take care of your health and keep in mind the points listed below.

If there is an outbreak in the future, students may be asked to submit a health tracking sheet to the university or a public health center, so it is important to carefully record your condition on a tracking sheet.

Health Tracking Sheet
  1. 1) Available for download here.

If you experience any of the symptoms listed below, consult with a health care center in the area where you live (consult with the Health Clinic if you have returned to Beppu) in order to receive a proper medical diagnosis.

  • Shortness of breath (dyspnea), extreme fatigue, or a high fever.
  • If you are prone to serious illness (such as diabetes, heart disease, respiratory disease (such as COPD)), are taking immunosuppressants or receiving treatment for cancer, or are pregnant, and have a fever, cough, or other comparatively light cold-like symptoms.
  • If you have a fever, cough, or other relatively light cold-like symptoms.

When seeking treatment at a medical institution, be sure to call first, and wear a face mask while receiving treatment at the medical institution.

Students who need a health checkup will be contacted via Campus Terminal regarding their health checkup for the 2020 academic year. Please check your Campus Terminal messages.

APU Health Clinic/Counseling Room
For the latest public health information, please see the websites below.

Ritsumeikan APU Response to Novel Coronavirus/COVID-19
http://en.apu.ac.jp/home/news/article/?storyid=3173

American Psychological Association (2020): Keeping Your Distance to Stay Safe
https://www.apa.org/practice/programs/dmhi/research-information/social-distancing

Centers for Disease Control and Prevention (CDC): Daily Life and Going Out
https://www.cdc.gov/coronavirus/2019-ncov/daily-life-coping/index.html

Harvard University: Coronavirus Main/Health and Wellbeing
https://www.harvard.edu/coronavirus/health-wellbeing

Texas A&M University: Mental Health and Coping During COVID-19
https://caps.tamu.edu/mental-health-coping-during-covid-19/

Basic Measures Against Infectious Disease (Homepage of the Ministry of Health, Labour and Welfare)
  1. Washing Hands
    https://www.kantei.go.jp/jp/content/000059529.pdf (Japanese)
    https://www.kantei.go.jp/jp/content/000059606.pdf (English)
  2. Coughing Manners
    https://www.kantei.go.jp/jp/content/000059528.pdf (Japanese)
    https://www.kantei.go.jp/jp/content/000059604.pdf (English)
  3. Avoid the "Three Cs"—Closed spaces, Crowded places, and Close-contact settings
    https://www.kantei.go.jp/jp/content/000062975.pdf (Japanese)
    https://www.kantei.go.jp/jp/content/000063488.pdf (English)

Government Entry Bans

The Government of Japan has restricted entry to Japan from multiple areas. See the following website for a list of affected countries or regions.

Ministry of Foreign Affairs of Japan
https://www.mofa.go.jp/ca/fna/page4e_001053.html

Information related to New Coronavirus Infection (COVID-19) from Immigration Services Agency
http://www.moj.go.jp/EN/nyuukokukanri/kouhou/m_nyuukokukanri01_00003.html

Additionally, the Government of Japan has placed quarantine requirements on all people entering Japan who have visited any areas subject to strengthened quarantine. See the following website for a list of affected countries and regions, as well as additional information.
Ministry of Health, Labour and Welfare Q&A
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/kenkou_iryou/covid19_qa_kanrenkigyou_00003.html

Ritsumeikan APU Co-op Cafeteria and Campus Shop

Please refer to the Campus Terminal and APU Co-op Homepage.

City bus schedules for lines serving APU

Oita Kotsu Bus (City bus schedules for lines serving APU)

Please refer to the Campus Terminal and see the Oita Kotsu website for Schedule information.

Kamenoi Bus (City bus schedules for lines serving APU)

See the following link for schedule information.
http://www.kamenoibus.com/

PAGETOP