Forms for Using Grants-in-Aid

List of Forms for Using Grants-in-Aid Funds (Word) *Please do not alter the forms when filling them out.
No. Forms When to Submit Form
4 Official Trip Application and Estimated Travel Expenses Request Form (For Research) No later than 2 weeks before the trip
15a Official Trip Report No later than 1 week after the trip
4/15a Official Trip Application and Estimated Travel Expenses Request Form (For Research) / Official Trip Report (Excel) No later than 2 weeks before the trip / No later than 1 week after the trip
15b Detailed Schedule of Official Trip Report As needed
22 Certification Form (Visit / Stay) As needed
10 Usage Justification Note As needed
17a Research Assistant Monthly Time Sheet By the 1st of the following month
18 Information Sheet for Research Assistants Before starting work
11a Honorarium and Travel Expenses Payment Request Form
(Invitation, Interpretation, Provision of Expert Knowledge)
2 weeks before
11b Honorarium Payment Request Before starting work
11c Work Completion Report / Invoice After completion of work
16 Official Trip Request Form As needed
2 Bank Details for Overseas Money Transfer Before requesting payment
1 Payment Deposit Information Sheet As needed
6 Travel Expenses Request Form
*Please use form 11a for inviting researchers.
No later than 3 weeks before the trip
12 Research Meeting Report Immediately after the conference or meeting
14 Receipt Immediately after confirming payment
19 Order/Contract Request Form As needed
20 Research Meeting Expenses Application Before holding the conference or meeting

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