NOTICES

Feb 7, 2020

Clubs/circles who would like to distribute fliers at the entrance ceremony at B-con Plaza on Wednesday, April 1 must comply with the following rules.
The University will suspend the activities of any clubs/circles that do not comply with these rules.

  1. Promotional activity rules
    1. Organizations can receive permission to distribute fliers, however, must follow the rules concerning flier distribution below in 3.
    2. No promotional performances such as dancing, performing, or conducting demonstrations are allowed of any kind in B-Con Plaza facilities (including the Entrance Hall) or anywhere else on the premises.
    3. Flier distribution rules
      1. Organizations must follow the same procedures as when distributing fliers on campus. You will first need to bring a copy of the flier to the Student Office to receive approval. ※The Student Office will begin accepting flier approval requests from March 13th after the club/circle re-registration screening results have been announced.
      2. Fliers need to be both in Japanese and English. The organization's name and contact information (e-mail) must be written on the fliers.
      3. After you receive permission from the Student Office, make the necessary amount of copies and bring all copies to the Student Office to have them stamped.
        *If a large number of fliers is needed, make copies with the original that has the Student Office approval stamp on it.
      4. Distributing fliers for other organizations or fliers that were not approved is prohibited.
      5. Distributing fliers for where you work or promoting events that are not approved by the Student Office is strictly prohibited.
      6. Distributing food or drinks (including snacks, candy, or juice) with the fliers is prohibited.
      7. Organizations who wish to distribute souvenirs from overseas with their fliers must consult with the Student Office beforehand.
    4. Reserving the printing machine
      1. Use the reservation system to reserve the printing machine.
      2. The same policy applies when reserving the printing machine; if you make a reservation, and later realize that you will not need it, please cancel the reservation.
      3. There are occasions when the printing machine is not working properly and cannot be used. It may take some time for the printing machine to be fixed. Please be aware the University will not bear printing costs even if the printing machine is not available for use.
  2. Flier distribution timing
    1. Clubs/circles can only distribute fliers after the entrance ceremony.
      1. To ensure the entrance ceremony is not delayed or disturbed, distributing fliers before and during the entrance ceremony is prohibited.
  3. Flier distribution area
    1. Distributing fliers is only allowed in the Entrance Hall after the conclusion of the entrance ceremony.
    2. Distribute fliers only in the designated area to avoid obstructing the new students passing through.
  4. Collecting fliers
    1. At previous entrance ceremonies, distributed fliers were left scattered on the ground. Because problems such as these reflect poorly on the University, all organizations that distribute fliers will need to clean up afterward.
    2. Cleaning will begin at 16:30. At least two people from each organization that distributed fliers will need to help clean.
    3. All the people who will participate in the cleaning will need to assemble in front of the Philharmonia Hall entrance.

Student Office
stueca@apu.ac.jp

Jan 31, 2020

Project B (Event and Project Support System: Selected Project) will take your unique ideas and transform them into a rewarding project to tackle! Some changes have been made to Project B this year to make it easier for students to work within the Project B framework and its requirements. Additionally, a special “APU 20th Anniversary Project” category has been created in honor of APU’s 20th anniversary. Projects selected for this category can receive up to 1,000,000 yen in project support subsidies. Take advantage of the unlimited possibilities you have as a university student and start thinking on your own and together with friends about an original project you want to see get off the ground! You will have the full support of the University along the way!

Consultations concerning Project B will commence from February. (Students may come directly to the Student Office to speak with staff or consult via Facebook Messenger, etc.) The Project B application period is set for April.

Further details available here!

Student Office
Email: project@apu.ac.jp

Dec 12, 2019

The organizations that cannot log into the facility and equipment reservation system or the activity registration system, need to submit the following online application.
https://survey2.apu.ac.jp/limesurvey/index.php/444825?lang=en

Student office

Dec 3, 2019

Regular Use of the Facilities and Facility Meeting For Spring Vacation . (From February 7, 2020 to April 7, 2020)

Student organizations who want to use the Student Union and sports facilities for Spring Vacation. (From February 7, 2020 to April 7, 2020).
Need to confirm their reservation period, and make reservations using the reservation book at the counter in the Student Office.
*This does not include classroom reservations.

Regular equipment use is only available for the movable mirrors. If your group would like to use the movable mirror regularly, please fill out the reservation booking at the Student Office.

[Reservation Period]
Premier Organization:December 20, 2019 ~January 14, 2020 by16:30
Registered Organization:January 06, 2020 ~ January 14, 2020 by16:30
*And also attend the facility meeting.
*Understand that you cannot use facilities if you are absent from this meeting.

【Facility Meeting】 , January 15, 2020
*Organizations who use the Student Union: 10:00-
Place: a Class room F204 (F Building)
*Organizations who use the gym, ground, or tennis court: 13:00-
Place: a Class room F204 (F Building)


  • *The meeting will start on time. Do NOT be late!
  • *If any organizations have a scheduling conflict, the organizations must negotiate a solution among themselves; therefore, your organization should have someone who can negotiate for you attend the meeting.
  • *Organizations need to make sure they have at least one member attending for each facility they want to reserve.
    • For example, if an organization wants to reserve two facilities, two or more people from that organization must attend the Facility Meeting.

    Note:
    Refer to the following web page.
    *Facilities / Equipment:
     Use on-campus facilities and equipment (Overall procedure)
     Regular Use of the Facilities and Facility
    http://en.apu.ac.jp/studentsupport/page/content0140.html/

    Student Office
    Email: stueca@apu.ac.jp

Nov 29, 2019

All clubs and circles registered with the University that intend to continue their activities -- including ones that registered for the first time in the 2019 fall semester -- must submit applications for re-registration for the 2020 academic year.
Also, the current premier clubs that intend to keep their status and any other current clubs and circles that intend to apply for premier club status for AY 2020 must submit a premier club application in addition to an application for re-registration.
Please read the following information carefully and lodge your application.
Also please be aware that the application methods have now changed.

1. About Re-registration Application (For all clubs and circles)
< Guidance for the Re-registration procedure >

The Student Office will explain how to apply for re-registration and how to fill out the forms.
Attendance is not compulsory. However, please be advised that the office will not explain the contents of this guidance after the guidance.

  • Date:Wed, Dec 11th, 5th period
  • Classroom:F106
< Application and interview period for re-registration >
Method: Online application. Interview may be required if the contents of the online application are insufficient.
  • Application period: From Wednesday, December 11, 2019 to 16:30 on Tuesday, January 7, 2020.
  • Revision and interview notice: 17:30 January 17, 2020
     Notice will go only to the clubs and circles which are required some revision of their application and/or are required to attend an interview.
  • Revision and interview period: Friday January 17 to Friday February 14.
  • Announcement of the result: Friday, March 13, 2020
< Application Method >
  1. Update your club/circle’s member list in the Registration System (online)
     Registration System: "Change of registered information"→ "Member list"
  2. Submit your application for continuing your club/circle activities in the Registration System (online)
     Registration System: "Change of registered information"→ " Application for Continuing Club/Circle Activities "
    ※As for the accounting report section in the "Application for Continuing Club/Circle Activities ", if your club/circle did not have any financial activity (i.e. your club/circle did not collect any money from members), write 0 in the expenditure and revenue sections.
  3. After submitting your application, if the contents of your application is insufficient, your application will be “Dismissed” on the online system.
    Please make sure to confirm the result of your application on on-line application system after 17:30, January 17, 2020, within 3 days .
    • If your application is “Dismissed”, check the Student Office’s comment in the “Comment” section below the application form, change your application accordingly, and apply again. If your club/circle is required to have an interview, please follow the procedure written in the “Comment” section.
    • When resubmitting an application, please click the "Application status" icon on the top of the screen and then select "Takeover application" on the left side of the screen. Selecting the previously submitted application will show all the content of the previous application on the screen. Please make sure to add or correct the content as indicated in the instructions provided and resubmit the application.

◆For information about the Registration System (online), please refer to the following link;
http://en.apu.ac.jp/studentsupport/page/content0140.html/

< Note >
  • No applications will be accepted after the deadline for any reason. Clubs and circles that did not submit an application by this deadline will be regarded as discontinuing for AY2020.
  • It takes time to fill out all the information in the application, and there is information that the leaders need to collect from other members. Therefore, please start filling out your application early. You can save your application online.
  • If you do not update your club/circle’s member list, members not on the list will not be able to borrow keys for facilities or equipment, your club/circle will not receive information from the University, or other situation that will negatively affect your club/circle.
  • Any false statements on the application may result in a demotion or other disciplinary measures.
  • Please note that any groups who do not pass their re-registration screening may reapply as a new organization during the application period for new organizations in April or later. However, the screening for these groups will be very strict.
  • The current premier clubs that intend to keep their status and any other current clubs and circles that intend to apply for premier club status for AY2020 must submit a premier club application in addition to an application for re-registration. (Please see the details below).
2. Applying for Premier Club status

Premier clubs that intent to keep their status in AY 2020, or any other clubs that intend to apply for Premier Club status for AY 2020, need to attend the Application Guidance for Premier Organizations, apply online, and have an interview. The details will be explained in the guidance.
* Clubs and circles which have been active for five consecutive years are eligible to apply.

< Application Guidance for Premier Organization >
  • Date and time: Wednesday, December 11, 6th period
  • Class room: F106

  • At least two of the four core members are required to attend.
  • All members who can participate should attend.
  • All organizations that do not attend this explanatory meeting will not be able to apply as a premier organization later.

Student Office
stueca@apu.ac.jp

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