Facility information

Preventative measure against COVID-19 are being taken of AP House.
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Common Areas

1. Security Office

Security officers are in AP House around-the-clock. However, service between 00:30 and 6:00 will be limited to emergency situations.
Carts, vacuum cleaners, irons, ironing boards, and futon dryers can be borrowed for up to one hour at a time from the Security Office. Facilities including AP Hall, AP Kitchen, and Meeting Rooms can be reserved.

2. AP House Office

The AP House Office is open between 10:00 and 16:30 on Mondays, Wednesdays, Thursdays and Fridays, and open from 13:00 to 16:30 on Tuesdays. The staff members provide the following services to residents:

  • Provide consultations about life, problems, and concerns within AP House.
  • Plan and conduct exchange events and peace tours.
  • Do exchange programs with local residents.
3. Main Entrance

The outside door is open 24 hours a day.
The inside door is automatically locked 24 hours a day with access for residents only.
Residents use their Student Identification Card to open the door when entering the dormitory.
*Until the new residents get their student ID cards, they must show the Security Officer at the entrance door the brown envelop their room key came in to enter.

4. Communal Kitchens

Residents who use the communal kitchen must obey the following rules:

  • Be careful not to disturb other residents. Since groups have a tendency to be louder than individuals, they should be even more mindful of their volume.
  • Clean up the communal kitchens after cooking.
  • Keep all personal belongings such as cooking and eating utensils and ingredients in their own room.
  • Residents must do Kitchen Duty on their assigned days.
  • Take special precautions to prevent fires
    *Do not leave the kitchen unattended while using the microwave oven, toaster, or IH stovetop. Be sure to check that the switch is turned off after use.
  • Electricity Capacity 15A(1500W)
    Simultaneously using electrical appliances such as electric kettles, microwave ovens, hot plates and toasters will cause the circuit breakers to trip. Residents are asked to make efforts to conserve electricity.

    Click here (PDF) to learn how to use the microwave correctly
    Click here (PDF) to learn how to use the IH stovetop correctly

5. Private Showers

Residents who use the private showers must adhere to the following rules:

  • Practice water conservation.
  • Do not leave personal belongings such as shampoo in the private showers.
  • Do not cut or dye their hair in the shower.
  • Do not use shower rooms designated for the opposite sex.
  • They can only use the private showers on their floor. Use by non-residents or residents from other floors is not permitted.
6. Communal Bathrooms *Submit a 'Request for Using Communal Bathroom' to the Security Office.

There is one communal bath in both AP House 1 and 2. Residents need to be aware that designated use rotates for males and females depending on the week and they can not use the communal baths on Mondays due to cleaning and maintenance. Use by non-residents is not permitted. Do not bring speakers or cell phones to the baths as it bothers the other residents.

7. Laundry

Each floor is equipped with washing machines and dryers (¥100 per use.).
*Money changers (that convert ¥1,000 bills into ¥100 coins) are installed at the Security Office of each AP house.

  • Residents are asked to use their floor’s washing machine and dryers.
  • Residents should remove their clothes from the machines promptly after each use.
  • Residents should only use the detergent provided.

    Click here (PDF) to learn how to use the washing machine correctly.
8. Mail
A two-digit ID number is necessary to open each mailbox. Only regular postal items are delivered. Registered Mail (non-express) will be kept in the Security Office.
Mail should be collected promptly after receiving a notification of arrival.
9. Bulletin Board (AP House entrance, each floor)

Residents should check the bulletin boards regularly. Notifications regarding facility/equipment inspections, the bedsheet supply schedule, and other types of events are posted on the bulletin boards.

10. Internet Rooms

Residents who use the internet room must adhere to the following rules:

  • Use the equipment with care. Do not damage equipment or remove equipment from the room.
  • Do not eat and drink in the room.
  • Do not use the computers for games or other entertainment purposes, or for prolonged periods.
  • Refrain from talking and remain quiet.
11. Study Rooms

Residents who use the Study Rooms must adhere to the following rules:

  • Eating is not permitted in the room. Only drinks are allowed.
  • Residents can use their computers only in Study Room 1 in AP House 1.
  • Group meetings can only be held in Study Room 1 in AP House 1.
  • Refrain from talking and remain quiet.
12. Meeting Rooms

Residents who use the AP House Meeting Rooms must adhere to the following rules:

  • Submit a 'Request for Using Facilities' to the Security Office in AP House 1. (Reservations can be made up to 2 weeks in advance)
  • Clean and arrange the room to its original state after use.
  • Do not bother the other residents.
  • Meeting Rooms in AP House 1 and 2 can be used to hold parties that involve the consumption of drinks and food. Residents who wish to consume drinks and food in the Meeting Rooms are required to submit a written pledge to the Security Office in advance and use a large tarp.
13. AP Kitchen

Residents who use AP Kitchen must adhere to the following rules:

  • Submit a 'Request for Using Facilities' to the Security Office in AP House 1 and receive a stamp of approval. (Reservations can be made up to 2 weeks in advance)
  • Clean and arrange the kitchen to its original state after use.
  • Do not do things that will bother other residents.
  • Do not leave ingredients in the refrigerator after completing activities.
14. AP Hall

Residents who use AP Hall must adhere to the following rules:

  • Submit a 'Request for Using Facilities' to the Security Office in AP House 1 and receive a stamp of approval. (Reservations can be made up to 2 weeks in advance)
  • Clean and arrange the room to its original state after use.
  • Do not engage in activities that will bother other residents.
  • Do not eat or drink in AP Hall.
  • Do not play any musical instruments in AP Hall.
15. AP House Lobby
  • Residents can borrow equipment for table tennis, billiards, soccer, and Japanese chess (shogi), as well as playing cards and a piano from the Security Office by using their student ID card.
  • This equipment can be used for up to one hour.
  • Residents do not need to apply in advance to use the equipment but need to remember to be considerate of other individuals/groups who are using the lobby.
16. Outdoor Basketball Court
  • There are no special procedures required to use this area. However, using the court outside of the designated time is prohibited.
  • Residents can borrow basketballs, badminton equipment, rubber balls, and Frisbees from the Security Office by using their student ID card.
  • Only the equipment stated above can be used on the basketball court.
17. Entrances and Corridors

Do not open the emergency exits to enter or leave AP House.
Entrances to private rooms and corridors are used for evacuation in case of emergencies. Be sure not to leave personal belongings or garbage in these areas and keep access clear at all times.

18. Vending Machines

Vending machines are located on the first floors of Central Hall, Middle Hall, EII, and RII.
*Bread, instant cup-noodles, ice creams, beverages, and amongst other food drinks are available.

19. Emergency buttons

There is an emergency button in the public area of shower booth and toilet.
This is not a button for the light. Please never press the button unless it is an emergency.

20. Parking Areas
Bicycle and motorcycle parking areas

Bicycles and motorbikes must be registered with the University. The issued parking sticker must be affixed to the registered bicycle or motorbike. Bicycles and motorbikes need to be parked in the designated parking areas and locked.

Do not bring bicycles or motorbikes into the AP House buildings.
Turn off the motorbike engine at the gates when entering the parking areas. Motorbikes need to be pushed to the gates and then started when leaving.
Registration procedures for bicycles and motorbikes are completed at the Central Security Office in Building A on campus.


Car parking

Residents are not allowed to park their car in the AP House parking areas. Visitors who wish to use the parking areas for short-term parking are asked to inquire at the Security Office and complete the necessary forms. Please submit a request for a "Permit of temporary vehicle entry" to the Security Office.

APU assumes no responsibility for any accidents or theft that may occur in the parking areas.

*Skateboards and Roller Skates at AP House
Due to the possibility of injuring students and causing damage to the roads or pavement, kick-boarding,
roller-skating, skateboarding, using balance scooters, and other such activities are not permitted at AP House.

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Private Rooms

【Important notice】
Inspection of Rooms and Equipment

AP House and APU staff may enter private rooms to inspect fixtures and furniture.
Residents are usually notified of inspections through notices posted on the bulletin boards or other means.
However inspections may also be conducted without prior notice in emergency situations.
In the case of emergencies such as fire, however, it may be necessary to enter rooms without prior permission of the resident.

Precautions

Residents need to adhere to the following rules:

  • Fixtures and furniture should be treated with care. Do not damage, re-decorate or remove them from AP House.
  • There is a steel pipe installed in the window and another one from the indented ceiling. These pipes are designed only for hanging clothes. Do not hang or attach anything heavy.
  • Residents are responsible for safekeeping their money and valuables.
  • Residents should lock their door even when leaving their room for a short period.
1. Private Room Keys

Private room keys are the responsibility of the resident.

  • Residents may not make a copy of their key or lend it to others.
  • Residents who lose their room key need to report it to the Security Office staff immediately.
  • Residents are required to return their room key to the Security Office immediately after moving out.
  • Residents will be required to pay the expenses of approximately 10,000yen to have locks replaced if they lose their key.
  • Doors to individual rooms do not automatically lock for security reasons, it is recommended that residents lock their doors whenever they leave their room.
2. Key Switch system

All private rooms are equipped with a key switch system which turns on and off the lights, the air conditioner, and the hot-water device.
Without the key, the electric current will run only to the refrigerator and the socket under the desk.
Insert and turn the room key in the mechanism on the wall by the door (i.e., the key switch) to turn the electricity on.
The electrical capacity is 15A(1500W)Simultaneously using electrical appliances such hair dryers and electric heating carpets will cause the circuit breakers to trip. Residents are asked to make efforts to conserve electricity.
*Residents should plug in the refrigerator when they move into their room
*The switch to turn on the water heater is under the sink in single rooms.

3. Telephone
Local, long-distance, and international calls

To make external calls, residents will need to purchase phone cards available at the APU Co-op.

Internal calls

Residents can make calls to other rooms in AP House for free. However, do not make calls to the Security Office except in the case of an emergency.

Collect calls

The AP House Reception will not connect collect calls or other incoming calls to individual residents.

Answering machine

Residents can use the telephone answering service.

4. Internet

SSID and PW are on the router in individual rooms. Residents should not open the bag and change the router settings. Changing the router settings can interrupt the Internet connection for the entire dormitory. Also residents should refrain from using any other Wi-Fi except for the Wi-Fi that is provided by the university.

5. Air-conditioners
  • Residents should turn off their air-conditioner unit when leaving their room or when not in use.
  • APU will designate the periods when air-conditioners can be used. Air conditioning switches to ventilation mode five times a day for thirty minutes. Residents who want to use the air conditioner after the ventilation mode is finished need to turn the air conditioner on. Please find the operation schedule posted on the bulletin board in the floor kitchen.
  • The AP House Office asks all residents to purchase safe heaters such as warm air or ceramic heaters. (The use of the following items is prohibited in AP House: kerosene heaters, carbon heaters, halogen heaters, electric coil-type heaters.)
  • Please do not put objects that may ignite close to heaters. Putting heaters near beds and laundry is extremely dangerous, so please be extra cautious when using heaters other than air conditioners.
6. Bedding
Rental bedding

The following bedding is lent to the residents: quilt, quilt cover, mattress, sheets, blanket, pillow and pillow cover.

Cleaning

Cleaning will be done twice a month except for July, August, and September. Cleaning will be done three times a month for July, August, and September.

(Please check the Bed Sheets Exchange schedule on the notice board on each floor or near the entrance.)

Residents need to put used bed linen (sheets, pillow covers, etc.) in a designated bag and put it in the corridor outside their room by 9:00 a.m.

The washed linen will be returned in the evening on the same day.

  • Residents cannot bring any other bedding except for a summer cotton blanket.
7. Garbage

Residents can take out their garbage between 22:20 and 23:00.

Separate garbage into the following four types and put them into the plastic bags designated by the local government.
Residents can buy trash bags at the Co-op or a grocery store.
Residents can refer to the poster (PDF) they received when they moved in about how to separate garbage correctly.

*Before residents dispose of their garbage, they need to have their garbage bag checked in the kitchen during Kitchen Duty. Garbage that is not separated correctly will not be collected by Beppu City Hall Environment Division.
Personal garbage must not be discarded into the kitchen trash can or left in the hallway.
Please note that each resident is required to write their room number on their personal garbage bags.


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