APU Graduation Ceremony

To all students planning on graduating in September 2021:

[IMPORTANT ANNOUNCEMENT]

Due to the impact of COVID-19, the fall Degree Conferral Ceremony originally scheduled for Friday, September 17, 2021 will be held ONLINE-ONLY via Zoom and livestreaming. This means that it will not be possible to attend the ceremony in-person.

COVID-19 is continuing to spread rapidly both overseas and in Japan, even in Oita Prefecture the number of cases has risen to almost 200 each day, and on August 17 the prefecture’s infection alert level was raised to Level III. In particular due to the spread of the extremely infectious Delta variant, Oita Prefecture has submitted a request for educational institutions to implement thorough preventative measures including avoiding in-person and physical contact in classes and extracurricular activities. Considering the status of vaccinations both overseas and in Japan, it is very likely that many graduating students have not yet been fully vaccinated. To help prevent the spread of illness and protect the health and safety of our graduating students, it has been decided to hold the upcoming degree conferral ceremony online-only.

We understand that this may be very disappointing news for all of the students who were looking forward to participating in the ceremony in-person, but we ask for your understanding and cooperation.

It is still possible for students who applied to attend the in-person ceremony to instead participate via Zoom. If you wish to apply, please the email from the university titled [(Important) September 2021 Fall Graduation Ceremony Zoom Pre-Registration] and follow the instructions to register.

If you wish to participate via Zoom, your face may appear on the screen during the ceremony. We hope that everyone will enthusiastically participate and help make everyone feel connected and excited about the ceremony.

We are really looking forward to celebrating this special day, which will be an important start for you all.

The following is very important information about the degree conferral ceremony, so please be sure to read through to the end.

1. Details of Degree Conferral Ceremony

Date: Friday, September 17, 2021
Format: Online (Zoom)
Time: 12:00 – 13:00 (End Time Tentative)

① How to Participate:

a. Participate Online via Zoom → Must complete procedures shown in 3. Procedures (1) – (2)
b. Participate via Livestream (Facebook Live / YouTube Live) or Will Not Attend: Must complete procedures shown in 3. Procedures (1)

③ Special Website for Graduates:
The site will open on Monday, September 6, 2021. We ask for your patience while the site is under construction.
Website URL: https://en.apu.ac.jp/home/graduation2021fall/ (Link to APU Website)

[Notes]
  • As we mentioned, the university will not be responsible for any cancellation fees for plane tickets, accommodations, or so on in the event the in-person ceremony is cancelled.
  • We ask that those who will participate via Zoom wear APU red colored clothes or traditional cultural clothing (if you have it) to bring a sense of unity to the ceremony. We deeply appreciate your cooperation.
  • As in previous years, the ceremony will also be streamed on Facebook Live and YouTube Live.

2. Degree Conferral

  • Diplomas will be mailed out in order after the ceremony. Even if you come to campus before, during, or after the ceremony you will not be able to receive your diploma directly.
  • Diplomas will be sent to domestic addresses via Sagawa and to international addresses via DHL.
  • All shipping fees for the diplomas and certificates will be borne by the university.

[NOTES]
※ Diplomas will be sent out registered delivery, so please take extra care to ensure the name and address entered in the survey are correct.
※ If the survey is not submitted by the deadline you will be responsible for paying the delivery fees for your diploma. Late applications are accepted via a separate survey, details available HERE.
※ The delivery date may vary based on country / region of residence.

① Items to be Distributed / Mailed
  • Diploma (1 copy)
  • Certificate of Graduation/Completion (Japanese and English, 2 copies each)
  • Grade Transcript (Japanese and English, 2 copies each)
  • Graduation Souvenirs
  • Division / Specialization Certificate (Japanese and English, 2 copies each) ※Grad students only, limited to those who meet the requirements.
② For those who need additional copies of the Graduation Certificate / Transcript in English or Japanese

Please read the information on the certificates page here before applying.
※The name registered in your student record will be shown on your diploma. If you wish to change the name that will appear on your diploma, please contact the Student Office by Tuesday, August 31, 16:30. We will be unable to accommodate requests for name changes after this deadline.
Contact: apustu1@apu.ac.jp

3. Procedures

Those planning to graduate must complete the following procedures. Please read the information below carefully before completing the requirements.

a. Participate Online via Zoom → Must complete procedures shown in 3. Procedures (1) – (2)
b. Participate via Livestream (Facebook Live / YouTube Live) or Will Not Attend: Must complete procedures shown in 3. Procedures (1)

※ALL TIMES SHOWN JST

Step Date/Time Content Procedure
(1) ※Survey Period has ended Fill out Survey*Required
(Attendance, Diploma Shipping Address, etc.)
Find the email sent to your APU email address titled [IMPORTANT] September 2021 Degree Conferral Ceremony and Sending of Diplomas and fill out the attached survey.
(2) Tue, Aug. 31 –
Fri, Sept. 10, 16:30
Zoom Pre-Registration
*Required

① Find the email from the university titled [IMPORTANT] September 2021 Degree Conferral Ceremony Request for Zoom Pre-Registration and register.

② After pre-registering, a registration email will be sent to your email address. Please click the URL in the email to attend the ceremony via Zoom.
*If you do not receive the email, please contact us at gradteam@apu.ac.jp (please check your spam folder).

Academic Achievement Award and Undergraduate/Graduate Theses Award Recipients

These students will have their names listed on the special website for graduates.
The award certificates will be given to recipients along with their diplomas.

Completion of Honors Program (HPGC)

The Student Office will notify the applicable students. These students will have their names listed on the special website for graduates.

Completion of IR Honors Program

The list of eligible attendees will be posted on the Special Graduation Website.

Procedure Checklist for Graduating Students

After graduation you must carry out various procedures before leaving Beppu. Please make sure you have enough time to complete them. Click HERE for details (Student Office Website).

Inquiries
Topic Contact
Gown Rental
Co-op Deposit Refunds
Co-Op
TEL: 0977-78-1171
Issuing Transcripts
Issuing Graduation
Certificates
Student Office
Other Pages

Graduation Ceremony Team
Academic Office
Email: gradteam@apu.ac.jp
TEL: 0977-78-1101 /FAX: 0977-78-1102

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