APU Graduation Ceremony

To all students planning on graduating in March 2022:

Due to the spread of COVID-19, the university’s BCP Level has been raised to Level 3, and thus we previously announced that the Degree Conferral Ceremony scheduled for Friday, March 18, 2022 would be held online-only.

However, Oita Prefecture was released from the quasi-state of emergency on February 20, and as long as appropriate measures are taken to prevent COVID-19 infection, the prefectural government will allow in-person events to be held in Oita. Taking this policy into consideration, it has been decided that the Degree Conferral Ceremony on Friday, March 18 will be held in a hybrid format, with ceremonies taking place both in-person and online (via Zoom), and with sufficient measures to prevent COVID-19 infection.

Also, each graduating student may bring up to two parents/guardians to the ceremony.
*Based on the infection status, the in-person ceremony may be cancelled at the last minute and changed to an online-only ceremony, or parents/guardians may be refused entrance to the in-person ceremony.

Due to the impact of COVID-19, we believe there are many people who have been unable to meet their friends, family, and other loved ones. We hope that you will be able to attend this ceremony and reflect on your memories of your loved ones to share the joy of graduating.
Even if you are unfortunately unable to attend in person, you may still attend via Zoom and your face may be shown on the ceremony stage in real time. We hope that everyone will be able to participate excitedly and bring a strong sense of energy to the ceremony.

Just as in previous years, the ceremony will also be livestreamed to Facebook Live and YouTube Live. (No pre-registration required, can be viewed by anyone.)
We are currently preparing a variety of content, so that the ceremony may be enjoyed by all, regardless of one’s mode of participation. We are really looking forward to celebrating this special day, which will be an important start for you all.

Furthermore, the guidelines and rules for attending the in-person ceremony are available here. Please be sure to read them carefully.

The following is very important information about the degree conferral ceremony, so please be sure to read through to the end.

1. Details of Degree Conferral Ceremony

Date: Friday, March 18, 2022
Format: Hybrid-style Online (Zoom) and In-Person (Pre-Registration Required)
Time: 12:00 – 15:30 (End Time Tentative)
Doors Open (Registration Opens): 11:00
Ceremony: 12:00 – 13:00
Location: Convention Hall (B-Con Plaza)
12-1 Yamanote-cho, Beppu City, Oita Prefecture
https://www.b-conplaza.jp/en/ (External Site)
Eligible Participants: March 2022 Graduates, Parents/ Guardians(Up to 2 persons), APU Faculty
※Other groups may not participate. Please enjoy the livestream instead.
Notes Please be sure to bring your Student ID Card. This is required when you enter the venue and receive your diploma.
※Degrees will be distributed from (approx.) 13:50 – 15:30.
※Please wear formal clothing.
※Parents/guardians may also attend the ceremony up to 2 persons per one student. Parents/guardians may also enter the venue. If a parent/guardian is from a country or region that is not visa exempted, they must apply for and receive a “short-term stay” visa.
Details: Ministry of Foreign Affairs Website (External Link)
① How to Participate:

a. Participate In-Personb. Participate Online via Zoom → Must complete procedures shown in 3. Procedures (1) – (2)
c. Participate via Livestream (Facebook Live / YouTube Live) or Will Not Attend: Must complete procedures shown in 3. Procedures (1)

② Special Website for Graduates:

Congratulatory Address, graduation ceremony plans, etc. are posted here as they become available. Please visit the following sites.
Website URL: https://en.apu.ac.jp/home/graduation2022spring/

[Notes]
  • Based on the status of infections the in-person part of the ceremony may be cancelled at the last minute and the ceremony may be held online-only.
  • The university will not be responsible for any cancellation fees for plane tickets, accommodations, or so on in the event the in-person ceremony is cancelled.
  • Current students will not be able to enter the venue or participate via Zoom.
  • We ask that those who will participate via Online (Zoom) wear APU red colored clothes or traditional cultural clothing (if you have it) to bring a sense of unity to the ceremony. We deeply appreciate your cooperation.

2. Degree Conferral

In-Person Participants:

  • You will have to turn in your Student ID to receive your diploma, so you must bring your Student ID Card.
    Diplomas will be handed out by the representative of each college and graduate school individually to graduating students.
  • You will not be able to pick up your diploma outside of the times shown below. If you do not pick up your diploma by the deadline then it will be mailed out within a few days.
    College Location Time
    APS/APM Convention Hall Stage 13:50 – 15:30 (Tentative)
    GSA/GSM Central Meeting Room 13:50 – 14:45 (Tentative)
  • The ceremony may suddenly be held online, so you must fill out the survey shown in 3. Procedures (1) below regardless of the type of participation.
  • If the ceremony is held online, then all diplomas will be mailed out in order after the graduation ceremony date.
    Shipping times:
    Domestic: 1 – 3 days (Hokkaido and outlying islands may take up to one week)
    International: Around 2 - 3 weeks

Online Participants / Those who will be Absent:

  • Diplomas will be mailed out in order after the ceremony.
  • Diplomas will be sent to domestic addresses via Sagawa and to international addresses via DHL.
  • All shipping fees for the diplomas and certificates will be borne by the university.
① Items to be Distributed / Mailed
  • Diploma (1 copy)
  • Certificate of Graduation/Completion (Japanese and English, 2 copies each)
  • Grade Transcript (Japanese and English, 2 copies each)
  • Graduation Souvenirs
  • Division / Specialization Certificate (Japanese and English, 2 copies each)
    ※Grad students only, limited to those who meet the requirements.
② For those who need additional copies of the Graduation Certificate / Transcript in English or Japanese

Please read the information on the certificates page here before applying.
※The name registered in your student record will be shown on your diploma. If you wish to change the name that will appear on your diploma, please contact the Student Office by Friday, March 4, 16:30. We will be unable to accommodate requests for name changes after this deadline.
Contact: apustu1@apu.ac.jp

3. Procedures

Those planning to graduate must complete the following procedures. Please read the information below carefully before completing the requirements.

a. Participate In-Person,b. Participate Online via Zoom → Must complete procedures shown in 3. Procedures (1) – (2)
c. Participate via Livestream (Facebook Live / YouTube Live) or Will Not Attend: Must complete procedures shown in 3. Procedures (1)

※ALL TIMES SHOWN JST

Step Date/Time Content Procedure
(1) Deadline has gone Fill out Survey*Required
(Attendance, Diploma Shipping Address, etc.)
Find the email sent to your APU email address titled [IMPORTANT] March 2022 Degree Conferral Ceremony and Sending of Diplomas and fill out the attached survey.
(2) Thurs, Jan. 27 –
Fri, Mar. 4
Zoom Pre-Registration
* Optional

① Also, find the email titled [IMPORTANT] March 2022 Degree Conferral Ceremony and Sending of Diplomas and complete your Zoom registration from the attached URL.
※As it is possible the ceremony may be moved online-only, we recommend those who plan to attend in-person also pre-register.

② After pre-registering, a registration email will be sent to your email address. Please click the URL in the email to attend the ceremony via Zoom.
*If you do not receive the email, please contact us at gradteam@apu.ac.jp (please check your spam folder).

4. Preventative Measures Against COVID-19

To prevent the spread of COVID-19, please check the following information before attending the degree conferral ceremony and be sure to take thorough preventative measures.
In addition, the checklist for events held in Oita Prefecture is available HERE. Please review it carefully. (Japanese only)

[Entering the Venue]

  • If any of the following apply, please refrain from participating in the in-person ceremony.
    • You are feeling unwell (i.e. you have symptoms such as: a light fever, a cough/sore throat, no sense of smell/taste, etc.)
    • You were determined a close contact of a person who has tested positive for COVID-19.
    • You suspect that someone living with you, or another person who is close to you, is infected with COVID-19.
    • You have traveled to an area with entry restrictions, or an area for which the government requires an observation period post-reentry to Japan, within the last 14 days.
  • You must wear a mask. If you do not wear a mask you will not be permitted to enter the venue.
  • Please install the COVID-19 Contact Tracking Application (COCOA, from the Ministry of Health, Labor and Welfare) on your smartphone or other device. We will check whether you have installed the app when you enter the venue.
    COCOA Homepage:https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/cocoa_00138.html
  • Wash your hands frequently and use an alcohol-based hand sanitizer.
  • Please maintain distance (if possible, more than one meter) between you and other participants/venue staff (exceptions will be made for graduates with disabilities who require assistance).
  • Please refrain from speaking loudly during the Degree Conferral Ceremony.
  • In addition, we ask that you abide by all COVID-19 infection prevention measures stipulated by the university, as well as follow any instructions from venue staff.

[Traveling to the Venue]

  • You must use public transportation. Please avoid coming by personal vehicle.
  • We expect that public transport will be crowded just before the ceremony, so please be sure to leave yourself plenty of time.
  • Please avoid traveling to the venue in large groups.

[Before/After the Ceremony]

  • Please avoid from holding social gatherings with a large number of people eating and drinking together after the degree conferral ceremony.
  • Please refrain from speaking with your mask off.
  • Please take any garbage home with you. Do not leave your garbage at the venue.
Academic Achievement Award and Undergraduate/Graduate Theses Award Recipients

These students will have their names listed on the special website for graduates.
The award certificates will be given to recipients along with their diplomas.

Completion of Honors Program (HPGC)

The Student Office will notify the applicable students. These students will have their names listed on the special website for graduates.

Completion of IR Honors Program

Time: 11:15 – 11:30
Location: Central Meeting Room (B-Con Plaza)
The list of eligible attendees will be posted on the Special Graduation Website.

Procedure Checklist for Graduating Students

After graduation you must carry out various procedures before leaving Beppu. Please make sure you have enough time to complete them. Click HERE for details (Student Office Website).

Inquiries
Topic Contact
Gown Rental
Co-op Deposit Refunds
Co-Op
TEL: 0977-78-1171
Issuing Transcripts
Issuing Graduation
Certificates
Student Office
Other Pages

Graduation Ceremony Team
Academic Office
Email: gradteam@apu.ac.jp
TEL: 0977-78-1101 /FAX: 0977-78-1102

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