Student Exchange: Prospective Students

Students from partner universities can study at APU for one semester or one year under the student exchange agreements.

Information Sheet and Courses

Application Requirements
  • Applicant must be enrolled in a partner university overseas
  • Minimum GPA requirement 2.00 on a 4.00 scale (refer to the fact sheet for details)
  • Requirements for students whose first language is not English or Japanese:

For English-basis students:

TOEFL®iBT IELTS TOEIC® L&R Test PTE Academic Cambridge English FCE
79 6.0 780 50 Grade B

For Japanese-basis students:

Level N1
Level N2
100 points 135 points 250 points
*Not including
the writing section

*Students without language proficiency score sheet must submit official university letter verifying the applicant’s language proficiency.
*Students enrolled in our partner universities in Australia, Canada, Singapore, UK and U.S.A do not need to submit English proficiency regardless of their first language.

Nomination and Application Deadlines

Nomination Deadline Application Deadline
Spring Semester Enrollment October 1 October 22
Fall Semester Enrollment April 1 April 22

*The application documents must reach us by the above application deadline.

Application Guidelines

Please read the application guidelines carefully before applying.

Application Procedures
1. Complete Online Application

Online Application for Exchange students in 2022 Spring is currently available from here.
*Before starting this online application, you must have digital data of a valid passport copy (if you have one), passport size photo, language proficiency test score sheet (or official university letter verifying your language proficiency), and financial proof.
*Please enter your information accurately.
*For your record, we suggest you to print out the online application data - follow the instruction after you click the "Submit" button.

2. Send us the following documents by registered mail or by courier service.
  1. Three passport size photos (Please write your name on the back of the photos)
    *The photographs will be used for your Certificate of Eligibility application to the Japanese
    Immigration and must meet the following requirements. For detailed instructions about the photographs, please refer to the Japanese Immigration Bureau website.
    • Close-up of the head and shoulders
      (4cm by 3 cm, with no background, facing forward without cap/hat)
    • Taken within the last three months
    • Photos taken with the individual's digital camera will not be accepted
    • Eye glasses must be removed
  2. Proof of Funds – Certificate of Deposit Balance issued by Bank, Scholarship Letter, etc
    *Official and original document is required.
    *It must be dated within three months from the date of exchange program application.
    *Minimum amount: 500,000 yen for one semester / 1,000,000 yen for one year

*English or Japanese translation must be included if the documents are in another language.
*The above documents must be received by the application deadline.

3. Send to:

Student Exchange Program Team (Inbound),
Academic Office,
Ritsumeikan Asia Pacific University
1-1 Jumonjibaru, Beppu, Oita, 874-8577 Japan
TEL: + 81-977-78-1101

After your application is submitted

Assessment usually takes a couple of months after the application deadline. If you are accepted to the program, a formal Acceptance Letter will be sent to your host university by mail. After we have confirmed your housing payment, we will apply for the Certificate of Eligibility (CoE) on your behalf.

This process usually takes a month and the document will be forwarded to you. Once you have received the CoE, you can apply for your student visa application to study in Japan. Following this we will eagerly await details of your arrival dates!

Accommodation and Transportation

Off-campus accommodation will be provided for all exchange students, which requires students to commute to APU by their own expense. Total housing fees are to be paid prior to arrival and the invoice will be sent to you with notification of acceptance letter.

Accommodation information and fees are subject to change.

Housing Fee Breakdown
Moving-in Fee 33,000 JPY (Non-refundable)
Rent 49,000 JPY / month
*Utility fees and Bedding/Linen fee are included in the above amount.

Estimated Accommodation Fees per Semester / Year
Program Term 1 Semester (5 months) 1 Year (10.5 months)
Amount Approx. 300,000 JPY Approx. 600,000 JPY

Estimated Transportation Fees per Semester / Year
Program Term 1 Semester (5 months) 1 Year (10.5 months)
Amount Approx. 50,000 JPY Approx. 100,000 JPY

Insurance (Mandatory)

Exchange students are required to purchase Student Comprehensive Renter's Insurance and the Japanese National Health Insurance.

Insurance 1 Semester 1 Year
Student Comprehensive Renter's Insurance Approx. 4,000 JPY Approx. 6,000 JPY
National Health Insurance Approx. 10,000 JPY Approx. 20,000 JPY


Student Exchange Coordinator (inbound)
Academic Office
Ritsumeikan Asia Pacific University

TEL: +81-(0)977-78-1101
FAX: +81-(0)977-78-1102

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