This page is applicable to 2017 curriculum undergraduate students

Overseas Student Exchange Program: Accepted Student

Documents for submission

When What Deadline
Before Departure Consent Form
2021 Fall Departure (Forms)
2022 Spring Departure (Forms)
(Spring Semester) July 1
(Fall Semester) January 15
Pledge (PDF)
Visa Application Report Form (Survey) One week after obtaining visa
After Arrival 1st Semester (Survey) Contact Information Report Form One week after arriving
Course Registration Report 1 One week after course registration
Student Exchange Report 1 One week after the end of the semester
1st Semester Grade Report As soon as 1st semester grades are released
Holiday Travel Itinerary Report
2nd Semester (Survey) Contact Information Report Form (Only if there are any changes) One week after moving
Course Registration Report 2 One week after course registration
Student Exchange Report 2 One week after the end of the semester
Holiday Travel Itinerary Report
Before Return Travel Itinerary Survey (E-ticket copy of transportation from host country to Japan) As soon as you book the flight
After Return Final Student Exchange Report Within one month after the end of your exchange
Exchange Presentation (PPT Template) Within one month after the end of your exchange
Notice of Completion (Forms) Within one month after the end of your exchange

Others

Item What Deadline
Credit Transfer Credit Transfer Manual (Updated July 2021) (PDF)
Tentative Credit Transfer Application (Survey) (Spring Semester)
May 31, 16:30
(Fall Semester)
November 20, 16:30

*Students who will return after the 2nd quarter
(Spring Semester)
April 10, 16:30
(Fall Departure)
October 10, 16:30
Rescreening Request Form (DOC) Up to 7 days by 16:30 from the day after you receive your Tentative Credit Transfer results
Credit Transfer Request By 16:30 on the first day of class in the semester of your return to APU.
*First day of 2nd quarter classes for students who will return after the 2nd quarter.
Subject Name Confirmation Form (DOC)
Request for Late Submission of Credit Transfer Request and Transcript (DOC) 7 Days before the Credit Transfer application deadline by 16:30
Overseas Travel Insurance /
J-TAS
Application Step1 Declaration Form (Survey) One month before departure
Declaration Form (Sample) (PDF)
Step2 Overseas Travel Insurance / J-TAS Application (Survey) One month before departure
Step3 Insurance Payment Report (Survey) One week after making the payment
Step4 Travel Itinerary Survey※Only for students who purchase their E-ticket after submitting their insurance application One week after booking the flight
Period Change Overseas Travel Insurance / J-TAS Application for Cancellation or Period Change (DOC)
Refund Request of program fee Refund (XLSX)
Student Exchange Withdrawal / Duration Change Student Exchange Withdrawal Form (DOC)
Request for Change to Student Exchange Program Duration (DOC)
Request for Change to Student Exchange Status Duration (DOC)

Contact Information List

Inquiries Office Phone E-mail Website
General Inquiries Academic Office +81-(0)977-78-1122 outbound@apu.ac.jp
Japan Student VISA /Residence card / Leave of Absence Student Office +81-(0)977-78-1124 apustu1@apu.ac.jp Link
Tuition Fees Student Office +81-(0)977-78-1124 t-fee@apu.ac.jp Link
Risk Management- Related Matters J-TAS
Overseas Travel Insurance (Claims) Creotech +81-(0)977-27-9500 travel-r@creotech.co.jp
(Refunds) Academic Office +81-(0)977-78-1122 outbound@apu.ac.jp
Job Hunting Career Office +81-(0)977-78-1128 career2@apu.ac.jp Link
Seminar Subjects / Housou Daigaku Academic Office +81-(0)977-78-1101 seminar1@apu.ac.jp Link
APU Transcripts / Certificate of Enrollment Student Office +81-(0)977-78-1124 shoumei@apu.ac.jp Link
Creotech-Designated Properties Creotech +81-(0)977-78-1158 creotech@apu.ac.jp Link
AP House 3 Student Office +81-(0)977-78-1104 apustu1@apu.ac.jp Link
AP House 4 Student Office +81-(0)977-78-1104 ssc_bo@apu.ac.jp Link
Alumni Association Link

Contact (Online)

Consultations are available via email or Zoom. If you wish to have a Zoom consultation, please make an online booking in advance and log into Zoom at your scheduled consultation time. You will be directly contacted by a staff from the Academic Office on Zoom. There is no Zoom ID. If you fail to respond up to 5 minutes after your scheduled time, we will treat your booking as a no-show and cancel the booking.

Student Exchange Team
Academic Office
+81-(0)977-78-1101
outbound@apu.ac.jp


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