Ritsumeikan Asia Pacific University

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APU response to novel coronavirus/COVID-19 (Updated March 3, 2021)

Campus Entry and Use of Facilities

Start date Monday, November 9, 2020
Basic Policy Students are allowed on campus provided they take thorough precautions to prevent the spread of infection. However, access to some facilities remains restricted.

Campus Entry and the Use of Campus Facilities Beginning November 9, 2020 (Updated November 11, 2020)

Approximately one month has passed since classes commenced for the Fall Semester. Over that period, APU generally limited on-campus entry by students to class-related purposes only, and forbade extracurricular activities in principle. Following consideration of the situation as characterized by the state of COVID-19 infection in Oita Prefecture calming down, socioeconomic activities based on a “with COVID-19” approach reaching entrenchment in various quarters and sufficient measures to prevent the spread of the virus being taken on the APU campus as well, the university has made the decision to relax the restrictions that were in place up to this point.
In mid-September prior to the start of the Fall Semester, slowly but surely, the liveliness of students has become increasingly visible on the APU Campus as roughly 300 new dorm students got their life at AP House underway and face-to-face classes have been administered in university classrooms.
Nevertheless, the COVID-19 situation remains unpredictable. We ask all students to continue taking thorough measures to prevent infection and try to take every precaution.

1. Start date: Monday, November 9, 2020
2. Basic Policy: Students are allowed on campus provided they take thorough precautions to prevent the spread of infection. However, access to some facilities remains restricted.
(1) Extracurricular activities and use of facilities
(2) APU Library
(3) APU Co-op
3. Important notes regarding entering campus

Please pay close attention to the following when coming to campus.

  1. (1) Be sure to check your temperature and health condition every day.
  2. (2) If you have a fever or other symptoms or are feeling unwell, please refrain from coming on campus.
  3. (3) Take thorough measures to prevent infection, such as wearing a mask while moving from place to place and while on campus, washing and sanitizing your hands, gargling, and covering your cough.
  4. (4) Avoid the Three Cs and remember to socially distance.
  5. (5) When going out to eat with friends or others, stay sufficiently distant from each other and keep conversation to a minimum.
4. Office counter service
  • - We recently made it possible to submit documents to various offices online for greater convenience for students. With the hope of preventing the spread of COVID-19 as well, we will continue using email and Zoom for office inquiries and consultations as much as possible.
  • - To submit a question or request, please use the URL below or confirm the contact information for each office on their website. When sending email, please use your APU email (***@apu.ac.jp) if at all possible and be sure to specify your name and student ID in the body of the email.
    [List of APU Offices] https://en.apu.ac.jp/home/contents/contact.html/
  • - On the other hand, office days and hours remain the same as usual for each office. If you have an inquiry or need a consultation while on campus, be sure to wear a mask when visiting the offices.

Preventing Infection & Health Consultation

Points of Caution for Spring Break -Aiming to Resume Activities on APU’s Multicultural Campus in Spring 2021 (Updated February 12, 2021)

As of January 18, the government of Japan has declared a state of emergency covering 11 prefectures until February 7 (Note: The duration of the state of emergency for 10 prefectures has been extended until March 7). Oita Prefecture is not currently subject to the declaration, but COVID-19 cases continue to rise throughout the 11 prefectures in question as well as the rest of Japan, so the situation remains unpredictable.

Recent cases of infection involving university students are typified by students traveling to and from high-risk areas, attending house parties, meeting friends for dinner at restaurants, or failing to take adequate infection prevention measures during club activities. Unfortunately, there are also cases where students have decided to go out even though they displayed cold symptoms or other signs of possible infection.
Please be mindful of your actions to ensure that you do not become a source of infection. Keep an eye on the ever-changing situation and check the homepages of the national government, Oita Prefecture, and/or the local municipality where you live for detailed information. APU will also post important information on its homepage and the Campus Terminal. Be sure to regularly check for updates for the rest of the fall semester and during the break (February and March) as well.

Classes for the 2021 spring semester are scheduled to begin on Monday, April 12. We plan to hold the majority of classes as blended classes that utilize both in-person (classroom) and online (Zoom) class formats. To help prevent infection after classes begin, we are asking all students who plan to visit home during spring break to return to Beppu no later than March 24, two weeks before the start of classes. For those two weeks, we ask that you stay home, refrain from meeting friends for dinner or other activities, and monitor your health (i.e., take your temperature every morning and evening).

Everyone's cooperation is needed to ensure that we can resume activities on APU’s multicultural campus in the spring.

◇◆◇◆◇◆◇◆◇◆◇ Points of Caution for Spring Break ◇◆◇◆◇◆◇◆◇◆◇

1. Use your judgement about travelling to high-risk areas

We understand that many students plan to leave Beppu during spring break. Please use your judgement about visiting high risk areas and consider postponing or cancelling your plans.

2. Cancel or postpone drinking sessions, house parties, and visits to karaoke boxes

Looking at infections among university students around Japan, your risk of infection increases significantly when you attend dinners and parties or go to karaoke with multiple people for long periods of time. Please cancel or postpone any house parties and meetups or drives with friends you have planned before and during break.

3. If you’re feeling unwell, make the right choice and restrict your activities

If you develop cold-like symptoms or a fever or are otherwise feeling unwell, make the right choice and stay home even if you made promises with your friends or are supposed to work. Now is the time to take action that ensures you and those around you do not get infected.

4. Washing and disinfecting your hands is the key to prevention

To prevent spreading the virus from your hands to the mucus membranes of your eyes, nose, and mouth, be sure to wash and disinfect your hands. In the very least, wash your hands before you eat, after you return home, and after you use the bathroom. Make sure you wash your hands thoroughly with soap for 30 seconds.

5. Be sure to wear a mask

Research shows that wearing a mask helps to effectively prevent infection. If you have a conversation with someone in close quarters without wearing a mask, your risk of droplet transmission increases. Be sure to always wear a mask when you are on campus, use the communal spaces at AP House, and go out.

6. Be mindful of people's human rights

We are in a situation where anyone can catch COVID-19. Human rights violations, such as slander, defamation, or discrimination of infected persons, close contacts, and their family members stemming from misunderstandings or prejudices, can never be tolerated.

7. If you get infected or become a close contact

If you get infected or become a close contact of someone who has, please follow the institutions provided by the public health center and/or medical institution.
Also, make sure you notify the APU Health Clinic by email (booking@apu.ac.jp). Anyone can get infected. Under no circumstances will reporting your infection to the university lead to unfair treatment. Reporting your status to the university will allow us to take prompt action to prevent the spread of infection. Thank you in advance for your cooperation.

8. If you develop a fever or other symptoms and think you might be infected

If you think you might be infected, contact us as outlined below and follow the instructions provided.

〇Weekdays during business hours (9:00-17:30)
  1. Email the APU Health Clinic to discuss your symptoms. If you have a mobile phone, please include the number in your email.
  2. The Health Clinic will contact you to ask you some questions. If necessary, the Health Clinic may refer you to a hospital or contact the public health center. Please follow the instructions provided.
〇Weekday evenings
〇Weekends and holidays
  1. If you live in AP House, contact the Security Office in your building and follow the instructions provided.
  2. If you live in Beppu, please call the Oita Prefecture Coronavirus Consultation Center (Oita Ken Jushin Sodan Center).
  3. If you live elsewhere, call the nearest Consultation Center.
  4. Please email the results of your consultation to APU Health Clinic.

* If you have a primary care physician because you have an underlying condition, please contact them first.

===== Inquiries =====
  • APU Health Clinic email address:
    booking@apu.ac.jp
  • Oita Prefecture Eastern Public Health Center (the health center with jurisdiction over APU) Tel: 0977-22-2511
  • Oita Prefecture Coronavirus Consultation Center Tel: 097-506-2755 (24 hours)
  • Medical Assistance Service for International Students Tel: 03-3811-8124
    (Provides hospital referrals and interpreting during hospital visits. Available languages: Japanese, English, Chinese, Korean, Thai, Indonesian, Vietnamese, Tagalog, Nepali, Malay, Myanmarese, Khmer, Portuguese, Spanish, French, German, Italian, and Russian)
9. Prepare yourself for the possibility of infection by downloading the Ministry of Health, Labour and Welfare’s contact tracing app.
App Store:
https://apps.apple.com/jp/app/id1516764458
Google Play:
https://play.google.com/store/apps/details?id=jp.go.mhlw.covid19radar
10. Related Sites
  1. Oita Prefecture and Beppu City
    1) Oita Prefecture announcements about the novel coronavirus (COVID-19)
    2) Beppu City Cultural and International Affairs Division Facebook page
  2. Ministry of Health, Labour and Welfare COVID-19 Multilingual Guide
  3. Immigration Services Agency, Information related to the novel coronavirus (COVID-19)
  4. Council of Local Authorities for International Relations Tabunka Kyosei portal site
  5. AMDA International Medical Information Center Facebook page
  6. Foreign homepages in English
    1) WHO
    2) WHO Ethics and COVID-19
    3) U.S. Center for Disease Control and Prevention
    4) European Center for Disease Prevention and Control

APU’s “New Normal”– Preventing the Spread of the Novel Coronavirus (COVID-19) – (Updated October 21, 2020)

From the Fall Semester, some classes have once again been offered on the APU campus. The plan is to resume the university’s on-campus activities gradually, taking the utmost care to prevent the spread of the COVID-19 virus. The virus poses a risk to everyone.
However, you can help halt the spread of the virus if you take action to lower your risk of catching it or passing it on to others.

The “Action Guidelines in Response to the Novel Coronavirus (COVID-19)” booklet was created to help you study, research, and enjoy your campus life with peace of mind. Please read this booklet carefully. Let’s work together to raise awareness, take positive action, and protect ourselves, our friends, and our lives at APU.

Click here for the booklet.

Preventative measure for COVID-19 in AP House 1,2 (Updated March 3, 2021)

This information is for the new residents who will move-in in 2021 Spring Semester.
In regards to the recent outbreak of coronavirus-19 disease, the AP House 1, 2 is now undertaking strict preventive and control measures in the dormitories. This is a movie about the preventative measures that are being taken to combat COVID-19 in AP House 1, 2 for residents. Many students live in AP House, so everyone must follow these protocols to ensure that every resident remains safe and healthy. The floor RAs will deliver a guidance for new residents when they move-in, but please take time to check this video yourself in advance for your move-in preparation.

Classes

AY 2021 Spring Semester On-Campus Class Implementation (Updated January 29, 2021)

To all Current Students and AY 2021 New Enrollees,

As announced on December 23, in order to ensure our students from all over the world will be able to gather on campus and return to an environment where they can deepen their learning through sharing experiences both in and out of the classroom, we have decided to hold AY 2021 spring semester classes on campus. In this announcement, we have collected detailed information about preventative measures and important points to keep in mind when attending class so our students will be able to feel safe and secure returning to university life on campus. There have been some changes from the Q&A information already released, but these are the latest guidelines for spring semester classes.

We hope that all of our students, faculty, and staff will not give up in the face of COVID-19. Let’s work together and do our best to help return to our university lives on APU’s campus. We are looking forward to seeing all of you on campus in April!

Overview of AY 2021 Spring Semester Course Implementation

Conducting 2021 Spring Semester on-campus classes at APU (Updated December 23, 2020)

To all current and prospective students:

After the novel coronavirus appeared in December 2019, APU has held classes online via Zoom. However, the university will hold classes on campus in the 2021 Spring Semester,

APU has a unique environment where students from all over the world gather, and our graduates have proven that through their experiences and studies on campus, both in and outside of the classroom, they can grow into people who utilize these experiences around the world.

In order to restore our multicultural campus as soon as possible, we believe it is important to ensure an environment where students can safely study on campus. In order to prevent the spread of infection it will be necessary to limit the number of students and school days, and we will need to continue to offer online courses for students who are unable to enter the country. Accordingly, we have made the decision to hold classes for the 2021 Spring Semester in a hybrid-style format with instruction both in-person and online via Zoom.

At this point in time, it is difficult to say if the spread of the coronavirus in Japan and around the world is coming to a resolution, but in Japan we are in the process of settling in to a "new normal" where activities take place under measures to prevent infection. Elementary, middle, and high schools are already holding in-person classes while working to prevent infection, and an increasing number of domestic universities are conducting in-person classes.

We understand there are many students who may be worried or anxious about the coronavirus, but it has become clear that the risk of infection can be mitigated if thorough preventative measures are taken such as wearing a mask, avoiding the 3 Cs (Closed spaces with poor ventilation, Crowded places with many people nearby, and Close-contact settings), having adequate ventilation, and frequent hand washing. As a university we intend to take even more thorough measures to prevent infection so that all students can enjoy their life at university without undue anxiety. Details regarding classes for the 2021 Spring Semester—including infection prevention measures and plans for how to hold classes—will be announced at a later date.

We will not let the coronavirus defeat us nor deflate our spirit. As a team of students, faculty, and staff, let us do our best to return to the international, multicultural campus for which APU is known.

In these days of cold weather, please take care of your health as we approach the dawning of a new year.

We look forward to being able to meet everyone on campus in April of 2021.

Note: Please refer to the following file for more information about spring classes.
Q&A: AY 2021 Spring Semester Classes

Haruaki Deguchi, President
Li Yan, Dean of Asia Pacific Studies
Toshitsugu Otake, Dean of International Management

December 23, 2020

Current Students: Re-entry to Japan & Dormitory Move-in

On the Handling of Visas for Current and Former International Students Who Cannot Return Home (Updated December 3, 2020)

The Japanese government is allowing international students (and former international students who have graduated) who cannot return home due to the COVID-19 pandemic to remain in Japan by switching their visa to a six-month Designated Activities visa, which means they can work part-time up to 28 hours a week within the limits of their work permits. On October 19, 2020, eligibility for this rule was expanded by removing restrictions on the timing of university graduation and/or whether a not a student has graduated yet. This means students who have already graduated, students who were expelled, and students who withdrew are now eligible for this rule.
For more information, please refer to the Immigration Services Agency’s Application for Residence and Daily Life Support for Foreign Nationals homepage.

Furthermore, the Career Office can handle career consultations from alumni who continue to look for work even after graduation. For more information on job hunting, please refer to the Career Office homepage .

AP House Move-in Information for Undergraduate and Graduate Students enrolled in 2020 (Updated November 6, 2020)

As we have already informed you, 2020 Fall Semester classes will be held either (1) On-campus + online (Zoom), or (2) online (Zoom), depending on the subject. Along with this, we believe there are those of you planning to enter Japan and move/travel to Oita/Beppu.
Therefore, please see as follows regarding moving into AP House (undergraduate students will be in AP House 1 & 2, graduate students will be in AP House 4), the arrival assistance service, and moving/travelling to Oita/Beppu.

  • As the situation with COVID-19 remains unresolved, it continues to be difficult for international students living abroad to enter Japan, thus moving into AP House in September will be difficult. Additionally, moving across prefectural borders still requires careful judgement for students living in Japan as well.
  • Based on these circumstances, in regards to the AP House move-in periods for those who enrolled in April 2020, we will offer a new AP House move-in period (Period 2) in late November during Quarter Break in addition to the originally scheduled mid-September move-in period (Period 1). The arrival assistance service for international students will also be provided during both move-in periods.
  • In the event you have difficulties entering Japan/moving into AP House in mid-September (Period 1), please continue your studies online (Zoom) from where you are currently living for the First Quarter of Fall Semester, and being open to the possibility of entering Japan/moving into AP House during (Period 2), proceed with your preparations.
1.Students Planning To Move Into AP House

Please see the following page for details on moving into AP House.
AP House Move-in Information (AY 2020 enrolled students)

2.Students Not Planning To Move Into AP House

When considering moving to Oita/Beppu, please make a prudent decision after having given sufficient consideration to the COVID-19 situation in the region where you are currently living, the circumstances concerning your own personal health, and also having maturely deliberated the risk of infection and the risk of spreading infection that comes with traveling to Oita/Beppu.
Further, in the event that you will be moving here from outside of Oita Prefecture, please avoid going out for any non-essential, non-urgent reasons for 14 days after your move and thoroughly manage your physical condition.

Reentry Procedures for International Students with a Valid Status of Residence (Updated October 2, 2020)

As of September 1, foreign residents will be allowed to re-enter Japan regardless of when they departed the country if they meet all of the following requirements:

  1. If they departed Japan with a re-entry permit (including special re-entry permits).
  2. If they have a valid Status of Residence.
  3. If they follow the procedures established by the Japanese Government for re-entering the country (details below).

For more information, see the website of the Ministry of Foreign Affairs:
https://www.mofa.go.jp/ca/fna/page4e_001074.html

Once you return to Japan, be sure to take all appropriate measures to protect the health and safety of yourself and those around you. This includes some very simple, practical measures:

  • Wear a mask when going out into public places and when around other people.
  • Monitor your health daily, including taking your temperature.
  • Wash your hands thoroughly and frequently, and use hand sanitizer often.

Students who live in AP House must contact the AP House Office by email at ssc_bo@apu.ac.jp before returning to Japan.

Before you return to Japan:

  • Read and understand the infection prevention guidelines for the airline that you will use for your return trip to Japan.
  • Obtain a Letter of Confirmation of Submitting Required Documentation for Re-entry into Japan. You must apply for this letter at a Japanese embassy or consular office in the country where you are currently staying.1
  • Obtain a certificate of a negative COVID-19 test result, conducted within 72 hours of the departure time of your flight.
  • Confirm that you have a place to quarantine yourself for 14 days, such as at a hotel or other accommodation.2
Notes:
  1. For details on the documents required to re-enter Japan, see the following links:
    Japanese: https://www.mofa.go.jp/mofaj/ca/fna/page25_001994.html
    English: https://www.mofa.go.jp/ca/fna/page25e_000334.html
  2. The first thing you need to do when you arrive in Japan is quarantine yourself for 14 days. Because you cannot use public transportation (including trains, buses, taxis, air travel, shinkansen, or ferries) during this quarantine period to travel inside Japan—including to Beppu—you must arrange suitable quarantine accommodations near the airport where you will enter Japan before you depart from the country where you are staying.

Once you arrive in Japan:

Once you arrive in Beppu:

  • Contact the APU Health Clinic at booking@apu.ac.jp. When emailing, be sure to include your completed Temperature & Condition Record Sheet (available for download here) from your 14 day quarantine.
  • Continue to monitor your health for an additional 14 days, using a Temperature & Condition Record Sheet to track your information.
  • Do not gather with friends or others for parties or other social gatherings.
To install the COCOA - COVID-19 contact tracing app:

Search the Apple App Store or Google Play for “Cocoa COVID-19” and install the app on your phone.

Google Play App Store
Google Play App Store
Google Play:
https://play.google.com/store/apps/details?id=jp.go.mhlw.covid19radar
App Store:
https://apps.apple.com/jp/app/id1516764458

Re-entry procedures for individuals currently residing in Japan with resident status in Japan. (Notice concerning re-entry procedures for individuals temporarily leaving Japan) (Updated September 4, 2020)

On and after September 7, persons temporarily leaving Japan with the intent to return must apply in advance via email to the Immigration Services Agency of Japan to receive a “Receipt for Request of Re-entry.”

Individuals temporarily leaving Japan who are scheduled to depart during September 1-6, 2020 may directly apply for the receipt at the immigration checkpoint in the airport, however, beginning from Monday, September 7, you must have applied for the receipt in advance and will be required to show it to immigration officers prior to departure.

Students who depart their home countries without undertaking the necessary re-entry application procedures may be denied entry to Japan upon arrival.

Refer to the website below for detailed information on re-entry application procedures.
http://www.moj.go.jp/content/001327551.pdf

*Notice for students planning to take 2020 fall semester courses online in their home countries who want to come back to Japan for 2021 spring semester:

Students planning to return to Japan for 2021 spring semester may use this system to apply for re-entry if your student resident status will still be valid by the time you return next spring. Please note that you will be required to enter the date you plan to return to Japan when applying.

Please contact the Student Office (apustu1@apu.ac.jp)with any questions.

Government Entry Bans

The Government of Japan has restricted entry to Japan from multiple areas. See the following website for a list of affected countries or regions.

Additionally, the Government of Japan has placed quarantine requirements on all people entering Japan who have visited any areas subject to strengthened quarantine. See the following website for a list of affected countries and regions, as well as additional information.

New Students: Entry to Japan, Enrolment & Dormitory Move-in

First Notice to All Students Planning to Enroll in April 2021 (Updated March 3, 2021)

Your enrollment to APU is nearly here! The process to enter Japan continues to be challenging for new students who reside outside Japan due to the impact of COVID-19, and we realize you may have many concerns about your academic studies, student life, etc. at APU. All of us here, faculty and staff, will do our utmost to provide you with the support you need so you can start your university life at APU without delays or difficulties.

This announcement contains information about spring semester classes beginning on Monday, April 12, what you need to do in preparation for enrolling (participation in various guidance sessions, etc.), and an overview of the Entrance Ceremony on April 1. Please carefully review this information and proceed with your preparations for enrolling at APU while taking extra care of your well-being and health.

Furthermore, we plan to contact you around March 12 with updated information and tentative scheduling for entry into Japan/immigration support for those currently outside the country, based on the policies of the Japanese government at that time.

Notice to international undergraduate students

Contents:
・2021 Academic Year Spring Semester Classes
・Moving Into AP House (Students already in Japan moving into on-campus housing)
・Information on the Entrance Ceremony (April 1)
・Preparations for Enrolling / New Student Orientation
・Language Placement Test / Course Registration after Enrollment
・Deferring Your Enrollment / Applying for a Post-Enrollment Leave of Absence
・Upcoming Schedule for New Information from APU

Notice to domestic undergraduate students

Contents:
・2021 Academic Year Spring Semester Classes
・Moving Into AP House (Students already in Japan moving into on-campus housing)
・Information on the Entrance Ceremony (April 1)
・Preparations for Enrolling / New Student Orientation
・Language Placement Test / Course Registration after Enrollment
・Upcoming Schedule for New Information from APU

Notice to graduate school students

Contents:
・2021 Academic Year Spring Semester Classes
・Moving Into AP House (Students already in Japan moving into on-campus housing)
・Information on the Entrance Ceremony (April 1)
・Preparations for Enrolling / New Student Orientation
・Deferring Your Enrollment / Applying for a Post-Enrollment Leave of Absence
・Upcoming Schedule for New Information from APU

Tuition & Financial Support

Tuition: Q&A (Updated June 1, 2020)

Please refer to the Student Office website .

JASSO Scholarship (Grant-Type・Loan-Based)

Please refer to the Student Office Homepage regarding the information about JASSO Scholarship (Grant-Type・Loan-Based).

https://en.apu.ac.jp/studentsupport/page/content0276.html/ (Available in Japanese only)

Risk Management

Statement Against the Discrimination of Persons Infected with COVID-19 (Updated September 4, 2020)

University response to novel coronavirus infections (Updated August 10, 2020)

Establishment of the APU Countermeasures Task Force for the novel coronavirus problem (updated March 4)

Based on the current worldwide spread of the novel coronavirus, the World Health Organization (WHO) has raised its advisory to the highest level and the Japanese government has requested the closure of elementary, junior, and senior high schools nationwide. Accordingly, Ritsumeikan launched the "The Ritsumeikan Trust Crisis Response Task Force" on March 2nd.
The Establishment of The Ritsumeikan Trust Crisis Response Task Force in response to the spread of the Novel Coronavirus (COVID-19)

In response, Ristumeikan Asia Pacific University (APU) established its own "APU Countermeasures Task Force" on March 2nd. President Haruaki Deguchi is acting as Director-general of the task force, and will work with the community towards prompt and appropriate actions to prevent the spread of infection on campus and protect the health of students, faculty and staff, and the community in the local area.

PAGETOP