NOTICES

Sep 26, 2022

Activity plan application period: ~ September 29, 2022,(Thursday)
Period during which facilities can be used after application/approval: October 3, 2022 (Monday) ~ March 31, 2023 (Friday)

However, the following periods are not available

  • Tuesday, November 15, 2022 ~ Wednesday, November 23, 2022
    (※Before and during examinations)
  • Saturday, December 24, 2022 ~ Monday, January 9, 2023
    (※During winter vacation)
  • Tuesday, January 24, 2023 ~ Friday, February 3, 2023
    (※Before and during examinations)

※Other periods may be unavailable due to entrance examinations or special circumstances. ※Circles wishing to use the facilities for competitions or performances during the above periods when the facilities cannot be used should submit a "Special Request Form". If approved, use may be permitted.

Sep 2, 2022

After you graduate from APU, you must take care of the following things before you leave Beppu.

Please allow enough time to complete everything.
Checklist for Graduating Students who are not in Japan Click here

At APU

Repay any outstanding AP House fees, rent, APU loans, or leave of absence matriculation fees

* If you do not take care of any outstanding debts by the designated deadline,
the conferral of your diploma and your certificates will be delayed. Diploma and your certificates will be given to students once all debts have been repaid.

Return borrowed library materials and settle any delinquent accounts

Students are not permitted to return library materials by post or to have a proxy return items for them;
this also applies to settling delinquent accounts with the library.
* If you do not return borrowed materials or clear all delinquent accounts by the designated deadline, the conferral of your diploma and your certificates will be delayed. Diploma and your certificates will be given to students once all accounts have been settled.

Submit repayment paperwork for the JASSO Scholarship

* Domestic students receiving the JASSO Scholarship who have not submitted the repayment forms for the JASSO Scholarship by the designated deadline, or who submitted incomplete forms, will have the conferral of their graduation certificate delayed. Graduation certificates will given to students once all completed forms have been submitted.

APU Co-op membership cancellation and deposit refund

Complete all necessary procedures with the APU Co-op. Click here for details.


At AP House or Your Apartment

Moving out

In order to terminate your rental or tenancy contract, you must notify your landlord, property manager, or real estate agent by the date stipulated in your contract.
This is typically done between one and three months prior to the date you wish to move out.
* Additional charges may be incurred if you do not give sufficient notice before moving out.
Please carefully read and understand your rental agreement before terminating your contract.
* Clean out your room
You cannot leave any personal belongings behind when you move out.
Do not leave any furniture, appliances, bicycles, motorbikes, or any other personal belongings behind.
*See the Beppu City homepage for information on disposing of unwanted items.
http://www.city.beppu.oita.jp/51englishpage/garbage/index.html
* You have to leave your apartment after graduation ceremony.

Utilities

Remember to cancel your electricity, water, gas, internet, cable, cell phone, and other services.
Ask at the respective companies how to carry out these procedures.

Change of address (if remaining in Japan)

Submit a change of address (“tenkyo todoke”) with your new address at the Post Office either online or at a nearby Post Office location. Click here for details.

Abandoned motorbikes

Do not abandon unneeded motorbikes in the bike parking lot. You must go through the proper procedures to sell or dispose of your motorbike.
If you give your motorbike to someone else, you must transfer the ownership.
You must also cancel the insurance you purchased for the motorbike.
If you abandon your motorbike or give it to someone without transferring ownership and the motorbike is involved in an accident, you can be held responsible.


At Your Bank (Oita Mirai Shinkin Bank, JP Bank, etc.)

Close your bank account

You will need your bank book, bank card, and the stamp (inkan) you used to open your bank account.
* When closing bank accounts used to pay for your mobile phone or other bills, be sure to inform the relevant companies that you have closed your bank account.
* Do not discard bank books or bank cards in the trash.
* If you do not properly close your bank accounts, you can be held liable if someone else accesses or misuses your account. For your own protection, please be sure to close your accounts.

Closing your bank account


At City Hall (for international students)

Submitting a Departure Notification or Move-out Notification

If you intend to leave Japan, go to your local city hall within two weeks before your date of departure to submit a departure notification. If you will remain in Japan but will move to a different municipality, submit a move-out notification.

Return your National Health Insurance Identification Certificate (Health insurance card)


You may be able to apply for a refund of insurance premiums there.

You will need your Residence card, National Health Insurance Identification Certificate and the stamp (inkan) you used to sign up for the health insurance.


At the Airport (for international students leaving Japan after graduation)

Return your residence card at immigration as you depart Japan to have student visa invalidated.

Please note this applies to international students who are leaving Japan.


At the Immigration Bureau

(If remaining in japan for work) Apply to change your status of residence.

Click here for details.

(If extending your stay in Japan to prepare for your return home or for other reasons) Apply to change your status of residence.

Click here for details.
* After graduating, you are prohibited from working or looking for work with a college student visa.

Regarding ‘Notification of the acceptance organization’

You will need to submit an organization notification to the Immigration Bureau after your graduation. Submission must be completed within two weeks of graduation. The University is unable to do it for you, so each student needs to deal with the Immigration Bureau directly. You can submit your notification using one of the three methods listed below.

1. Online.
https://www.ens-immi.moj.go.jp/NA01/NAA01S/NAA01STransfer
2. Submit by post.
Submit following two documents.
(1) Form: “Notification of the Accepting Organization” (活動機関に関する届出 参考様式1の2)
Application form here
*If you continue to study in Japan, you will need a different form. Please consult with the Student Office.
(2) a copy of both sides of your residence card
Send to: Tokyo Immigration Services Bureau
Visa Information Management Section, Notification Reception Desk
14th floor Yotsuya Tower, 1-6-1, Shinjuku-ku, Tokyo 160-0004
(Write "Notification Enclosed" in red on the front of the envelope.)
3. Submit directly.
Take forms (1) and (2) listed above to the Immigration Bureau of your region.


Other Items

Send a thank you letter to any organizations or individuals that have provided you with a scholarship or other support.


Aug 1, 2022

1. Facility Use during Summer Break

Student organizations that have submitted and received approval for their Spring Semester 2nd Quarter Activity Plan may use on-campus facilities during the following periods.

8/4 (Thurs) - 8/10 (Wed) Available for use
8/18/(Thurs) - 10/2/(Sun) Available for use
※8/11 (Thurs) - 8/17 (Wed) Not available for use

※Reservations can be made for up to two periods per facility.
※Student organizations that have not submitted a Quarter Activity Plan must first do so to be able to use on-campus facilities.
※An announcement concerning facility use for the 1st Quarter of Fall Semester (10/3-11/14) will be made around mid-September.

2. Measures to prevent the spread of coronavirus

Coronavirus infections are currently at an all-time high. Infections resulting from eating/drinking together, club/circle events, and among passengers riding in the same car are especially prevalent. Please take adequate measures to prevent infection not only during activities but also outside your activities and in your everyday life. Be especially careful when resuming activities if members have returned home or traveled to other places during summer vacation.
※If possible, please have members get antigen tests and wait for a certain period of time before resuming activities.

3. Heat stroke prevention

In addition to the heat, Japan is extremely humid in the summer. Be sure to take frequent breaks to hydrate and rest during your activities. You are more susceptible to heat stroke if you do not get enough sleep or if you are not feeling well.
(Be sure to get an adequate amount of sleep and eat nutritious food.)

Jul 21, 2022

The next Fitness Room Guidance Sessions for the 2022 Spring Semester will be held on the following dates and times. Reservations are not required to attend
*Guidance will take about one hour.
*Please bring your student ID card with you.

Dates and times:
Aug 3 (Wed), 14:20 - (4th period) F105

Students who want to use the Fitness Room must first attend a Fitness Room Guidance. You may not join the guidance once it begins, so do not be late!

Classrooms have limited seating due to coronavirus protocol (social distancing). Saving a seat for a friend is not permitted.

Student Office

Jul 20, 2022

As a general rule, student organizations are not permitted to hold activities or reserve on-campus facilities beginning from the one-week period leading up to the start of final exams and the final exam period to focus on exam preparation. However, if there are student organizations that have a competition or event either during the above period or immediately after exams and must practice or use campus facilities, please apply at least 10 business days in advance. To apply, please submit a "Special Request Form” and an “Event Application” or “Participating in events hosted by non-APU organizations (off-campus)” depending on the situation. Student organizations may be permitted to practice and use campus facilities if the Student Office approves your application.

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