NOTICES

Apr 14, 2021

Any clubs or groups wishing to hold activities on or after April 15 must follow the activity guidelines below and must request and receive permission to hold activities from the Student Office in advance.

  1. All members must keep a daily record of their temperature and any physical symptoms. Continue to check for any potential infections as before and share any relevant information with the rest of the club/group.
  2. Pay careful attention to the state of your health by getting a thermometer and checking your temperature every day, washing your hands, wearing a mask, and avoiding the Three Cs. (Be especially careful when going out for a part-time job or grocery shopping.)
  3. Members who have traveled outside of Oita Prefecture are not allowed to participated in activities for two weeks after their return.
  4. Activities involving eating or drinking are prohibited.
  5. Do not have meals together before or after activities.
  6. Avoid contact with anyone returning to Oita Prefecture from another prefecture for two weeks after their return.
  7. Take the same infection prevention measures that you would take during extracurricular activities during other times as well and avoid extended exposure to others.

*If any members of a club/group are confirmed to have COVID-19, take thorough infection prevention measures as instructed by the Public Health Center. Activities will be suspended during the infection control period.

【Practice Games/League Matches】

Decisions about games or matches held on or after Thursday, April 15, will be made based on the status of infections. Please consult the Student Office in advance.

Guidelines on Extracurricular Activities for April 15 and Beyond

Activity Guidelines
Essential Requirements
  • For all activities, regardless of whether they are on or off campus, students must submit an online application accompanied by an Activity Plan and Health Check Sheet to the Student Office to obtain permission in advance.
  • When the club in question is a member of an association or other parent organization, students must take measures to prevent the spreading of COVID-19 that are also based on guidelines set forth by that organization.
  • When using off-campus facilities, students must adhere to guidelines for preventing the spread of COVID-19 set forth by the facility in question.
  • Examples of measures to prevent spreading of COVID-19:
    When at home:
    Check your temperature and monitor your physical condition.
    When in transit:
    Always wear a mask and keep your hands and fingers sanitized while in transit.
    During activities:
    Wear a mask, avoid the shared use of equipment, avoid high-risk contact, and maintain social distance. Eating is not allowed during activities. (Drinking water or other beverages to stay hydrated is allowed, however, do not share your drink with others.)
  • How to submit applications for activities and use facilities
    https://en.apu.ac.jp/studentsupport/page/content0338.html/
Time for Standard Activities (Practice, meetings, etc.) One class-hour (100 min.) per day
*Note that up to two non-consecutive class-hours may be permitted in cases where special grounds are recognized, such as cases involving activities to prepare for official sports matches or performances.
*The time slot for activities is between Periods 1 and 7.
*The ideal time for off-campus activities shall also be one class-hour (100 min.) per day.
Approved Facilities Clubs Gymnasium Arena (Fitness Room cannot be used.)
Multi-Purpose Field
Student Union 1 (Atelier cannot be used.)
Student Union 2
Individuals Gymnasium
Multi-Purpose Field
Tennis courts
Excursions, Etc.
  • Allowed following consideration of the state of infection at the excursion site on the condition that measures to prevent the spreading of COVID-19 are enforced in mid-transit.
Events, New Member Welcoming Activities, Etc.
  • Students are recommended to conduct these activities online.
  • Events judged as having to be implemented as a matter of necessity based on their purpose and/or content will be allowed on the condition that sufficient measures to prevent the spreading of COVID-19 are taken.

*No restrictions in particular will be in place for activities conducted online. Additionally, it will not be necessary to submit prior notification, etc.

Q&A

Can meetings be held inside classrooms?
Meetings can be held inside classrooms provided that measures are taken, such as keeping the number of attendees to no more than 1/4 of classroom capacity, ensuring to maintain social distance, and ventilating the classroom in the course of the meeting by opening the windows.
When will the Fitness Room be open for use?
We’re currently looking into having a staff person stationed in the Fitness Room to ensure that infection prevention guidelines are followed. We plan to reopen the Fitness Room once the necessary preparations are in place.
Is it possible for off-campus advisors, other than the main club/circle advisor, to come to campus to assist with club/circle activities?
It is possible as long as off-campus visitors follow the health and hygiene guidelines to prevent the spread of COVID-19. Please refer to the Student Office website for details.

Inquiries:
Ritsumeikan Asia Pacific University
Student Office
stueca@apu.ac.jp

Apr 13, 2021

At present, there are approximately 81 different student organizations active at APU, in the categories of sports, academic research, culture arts, and social organizations (volunteer groups).
You are free to join any of these student organizations, or even create new ones.
If you want to join the club, please directly contact to the club. How would you like to challenge setting up a new organization in this Fall semester?
If you are interested, please read the "Establishing a New Organization" carefully and fill in the application form and submit it.
https://en.apu.ac.jp/studentsupport/page/content0017.html

Student Office
stueca@apu.ac.jp

Apr 2, 2021

As the new semester approaches, there has been an increase in student activity crossing prefectural boundaries, and the risk of spreading COVID-19 has risen significantly. Unfortunately, we are already seeing cases of infection and close contact in multiple clubs and groups from extracurricular activities or regular daily activities.
The infection risk increases when multiple students assemble in one place for activities or conversation as a part of extracurricular activities. To prevent further spread of infection and ensure everyone’s safety, please follow these guidelines when participating in extracurricular activities.

To stop the spread of infection, all in-person extracurricular activities have been canceled for the following period.

Suspension period for in-person extracurricular activities: Thursday, April 1, to Wednesday, April 14, 2021

Any clubs or groups wishing to hold activities on or after April 15 must follow the rules below and must request and receive permission to hold activities from the Student Office in advance. Please note that the in-person activity suspension period may be extended based on the status of infections.

  1. During the two-week period from April 1 to 14, all members must keep a daily record of their temperature and health symptoms. Continue checking for any potential infections as before and sharing any relevant information with the rest of the club/group.
  2. Pay careful attention to your daily health by getting a thermometer and checking your temperature every day, washing your hands, wearing a mask, and avoiding the Three Cs. (Be especially careful when going out for a part-time job or grocery shopping, for example.)
  3. Members must self-isolate if two weeks have not yet passed since returning from travel outside Oita Prefecture (and cannot participate in activities during that period).
  4. Activities involving eating or drinking are prohibited.
  5. Do not have meals together before or after activities.
  6. Avoid contact with anyone returning to Oita Prefecture from another prefecture for two weeks after their return.
  7. Take the same infection prevention measures that you would take during extracurricular activities during other times as well and avoid extended exposure to others.

*If any members of a club/group are confirmed to have COVID-19, take thorough infection prevention measures as instructed by the Public Health Center. Activities will be suspended during the infection control period.

Practice games/matches

Decisions about games or matches held on or after Thursday, April 15, will be made based on the status of infections. Please consult the Student Office in advance.

League games/matches

If your club/group is scheduled to participate in a league game or match before Thursday, April 15, please consult the Student Office as soon as possible.

Mar 9, 2021

The Global Citizenship Program will begin as part of the AP House educational program in the spring semester of 2021!

During the period of time spent in the highly multicultural environment of AP House, students participating in the program will have the opportunity to accumulate experiences centered on "Living Learning," like other students, through various dormitory activities (kitchen duty, community living workshop, floor events, etc.) and further, experiences in intercultural interaction and understanding. The program students will also gain the opportunity to acquire an understanding of diversity in a multicultural community, cooperation with others, organizational management, and self-growth, etc.

How much you can grow in a multicultural environment is up to you! This program is one of those opportunities. If you are willing to take a step forward and grow, please click here to apply for the program.

Mar 1, 2021

1.Move-in schedule

For students residing in Japan
【Move-in dates】March 22 (Mon) - 26 (Fri)
【Move-in hours】10:00 – 17:30
【Place to complete move-in procedures】
(Undergraduate students) AP House 1, or 2 Lobby, (Graduate students) AP House 4 Lobby
※The building for undergraduate students to go to complete your move-in procedure would be announced via e-mail by the Move-in dates.

【Move-in date Registration】※The way to submit your move-in date has been changed.

Please submit your move-in date via the URL shown below by March 15 at 11:00 AM.
https://survey2.apu.ac.jp/limesurvey/index.php/237163?lang=en
The information given in this survey will be used for preventative measures against COVID-19 in the duration of Move-in.
In case you have already sent an e-mail to let us know your move-in date, please submit the survey. There will be several questions regarding how you come to the AP House in addition to the one to ask your move-in date. We appreciate your support in advance.

※Domestic students are asked to complete the procedures to have the AP House fees withdrawn from their bank accounts by their move-in dates.
Please refer to page 59 in the ENROLLMENT PROCEDURES HANDBOOK for more information.

For students residing in countries or regions other than Japan
【Move-in dates】 April 6 (Tue) – 26 (Mon)

Please read the information provided by the Admissions Office (International) regarding international students who do not have a re-entry permit.

<For those who are planning to enter Japan with a re-entry permit (including special re-entry permits) >
*Please plan to move into AP House from March 22 (Mon) to 26 (Fri).

*If it is difficult for you to move in during the period mentioned above, please make arrangements to move-into AP House from April 6 (Tue) to 26 (Mon).

When your entry date to Japan and your moving-in date have been decided, please use the URL and enter your moving-in date.
(Please arrange your lodging after arriving in Japan and transportation to APU by yourself. More information is available on APU's homepage. The links are below.)

Moving-in date registration:
https://survey2.apu.ac.jp/limesurvey/index.php/237163?lang=en
Reentry Procedures for International Students with a Valid Status of Residence :
https://en.apu.ac.jp/home/notice/content3/

2.Monitor your health before moving into AP House (Only for students residing in Japan)*The submission method has been changed.

1) Please observe your health every morning and evening starting from Monday, March 8 until the day you move in.
Please use the URL below and enter your health information for the night before and the morning of submission every morning by 10:00.

2) If we cannot confirm your health status for several days, the APU Health Clinic may contact you at home or on your mobile phone.

3) Please visit a nearby medical facility or contact the APU Health Clinic at booking@apu.ac.jp if you experience any symptoms such as coughing, breathlessness, extreme fatigue, sore throat, loss of sense of smell or taste, or fever two days before moving into AP House. Depending on the circumstances, you may be asked to move into AP House at a later date.

4) Please continue to take care of your health check after moving into AP House. The AP House Office will provide you additional information about submitting your health questionnaire after you move into AP House.

★ Health Monitoring Questionnaire for students who are moving into AP House
https://survey2.apu.ac.jp/limesurvey/index.php/582756?lang=en

3.Shipping luggage in advance

Please send your luggage so it arrives on or after Tuesday, March 16, 2021 for International students, after Friday, March 19 for Domestic studens.
Also, please write your name in roman letters and student ID number or Application number clearly.
Each resident can send up to two boxes (Total dimensions <length + height + width> must be within 120cm).

Mailing address:
AP House1・2 (Undergraduate students)
AP House 2, Ritsumeikan Asia Pacific University
1-2 Jumonjibaru (Uchikamado), Beppu, Oita 874-0011
Phone: 0977-78-1955 (Extension: 9500)

AP House4(Graduate students)
APU PLAZA OITA (AP House 4)
Kyomachi 11-8, Beppu, Oita 874-0926
Phone: 0977-75-8789

4.Parents, guardians, or other individuals accompanying residents may not enter AP House

Entering AP House is currently restricted to residents and staff to prevent the spread of COVID-19. Parents, guardians, and other individuals accompanying residents are prohibited from entering AP House at this time. The University asks for everyone's understanding and cooperation.

5.Other

Please move into AP House during the specified period above. After moving into AP House, all residents will be required to participate in a health check during the designated period.
Please inform the AP House Office if your flight schedule or any unavoidable circumstances arise.

●Facility information
AP House 1-2
AP House 4

●Preventative measure for COVID-19 in AP House
Click here

●Preventative measure for COVID-19 in APU
Click here

For inquiries about AP House, please contact the AP House Office at ssc_bo@apu.ac.jp.

For other inquiries, please use the link below.
【APU Office list】 https://www.apu.ac.jp/home/contents/contact.html/

AP House Office

  1. 1
  2. 2
  3. 3
  4. 32

Back to TOP