Ritsumeikan Asia Pacific University

Application for Premier Organization Status

If your club/circle would like to apply for recognition as a new Premier Organization from AY2016, complete the required application forms and submit them to the Student Office before the deadline listed below.

Please check “the Premier Organization eligibility criteria and support system”

＜Schedule＞
Application deadline: Wednesday Jan 6 16:30
※ Submissions will not be accepted after 16:30.

Document screening results will be announced on Tue Jan, 19

The interview will be held for organizations that passed document screening. Interview date will be announced after document screening.

＜Application Form＞

1. Application for Premier Club Status
2. Other relevant documents（Refer to “the Premier Organization eligibility criteria and support system”）

Student Office

Application for APU Incentive Scholarships for Self-motivated Students

We now accept application for Incentive Scholarships for self-motivated students.

Those students who have displayed exceptional performance in their extra-curricular activities either as a group or as an individual, are eligible to apply.

December 9th, Wednesday - January 6th, Wednesday, 4:30pm

1. Application Form　 HERE
2. Attached proof of activities and results　HERE
3. Account for Scholarship Funds　HERE

Student Office stueca@apu.ac.jp

【Club/Circle】Regular Use of the Facilities and Facility Meeting

Student organizations who want to use the Student Union and sports facilities for Spring Vacation. (From February 7, 2016 to April 10, 2016) Need to confirm their reservation period, and make reservations using the reservation book at the counter in the Student Office.
*This does not include classroom reservations.

[Reservation Period]
Premier Organizations: 21/Dec/2015(Mon) 10:00 – 12/Jan/2016(Tue) 16:30
Other Organizations   : 6/Jan/2016(Wed) 10:00 – 12/Jan/2016(Tue) 16:30
And also attend the facility meeting.
Understand that you cannot use facilities if you are absent from this meeting.

Facility Meeting
Wednesday, 13 January, 2016
*Organizations who use the Student Union: 10:00-
*Organizations who use the gym, ground, or tennis court: 13:00-

Place: Students Union I, 2F Conference Room (E Building)
*The meeting will start on time. Do NOT be late!
*If any organizations have a scheduling conflict, the organizations must negotiate a solution among themselves; therefore, your organization should have someone who can negotiate for you attend the meeting.
＊organizations need to make sure they have at least one member attending for each facility they want to reserve.

Student Office
Email: stueca@apu.ac.jp (shared mail)

All clubs and circles planning an overseas trip during spring break:

Overseas activity consultation and guidance sessions will be held according to the schedule below.

• Even if you have not decided whether or not your club or circle will actually go, any organizations that might travel overseas must attend all of these consultations and guidance sessions.
• Attendance will be taken at these sessions, and any members or organizations that do not attend will not be permitted to travel overseas as an activity.
• Students who participated in the summer guidance session must attend this guidance session if they will be traveling in the spring.
• Even if travel destination is some member’s home country, they still need to attend guidance session.

Consultation / Guidance Session Schedule

1. Wednesday, November 25 - Tuesday, December 8
   Student Office Consultations. The member of your organization in charge of your overseas activity must come to the Student Office and meet with office staff.
2. 4th Period on Wednesday, December 16 in room F108
   Overseas Activity Procedures and Vaccinations. Two representatives from each organization must attend this guidance session on vaccinations and the procedures required.
3. 4th Period on Wednesday, January 20 in rooms F101(Japanese) and F102(English)
   Safety and Crisis Management Guidance Session. All members participating in the overseas activity must attend this guidance session.

Student Office
Extracurricular Activity Team

The 4 forms have been revised

The following 4 forms have been revised. Please use the new version below in future.

・ECA Form 03 Event Application
・ECA Form 04 Off-Campus / On-Campus Activities Proposal
・ECA Form 45 Extracurricular Activity Organization Event Proposal
・ECA Form 46 Extracurricular Activity Organization Event Report