NOTICES

November, 2014

Jul 28, 2015

To all extracurricular organizations:

We are writing to you about gymnasium fixed use reservations for the fall semester and after.

Because of the large number of organizations that want to use the facilities in the gymnasium (arena 1, arena 2, and the martial arts room), it was very difficult to reach an arrangement at the facilities meeting and on top of those difficulties there still have been a number of problems. As a result, we will be implementing the restrictions below for fixed use reservations for the gymnasium starting with the fall semester.

★Premier Clubs: Up to 6 periods Monday through Friday; up to 2 periods total Saturday and Sunday
★General Clubs and General Circles: Up to 2 periods Monday through Friday

* For non-fixed use reservations,organization members should make their own reservations using the online reservation system.
* Premier clubs typically get priority for fixed use reservations, however we ask that everyone cooperate and respect each other, taking other organizations into consideration so that everyone is able to use the facilities as fairly as possible.

Student Office

Jul 17, 2015

All clubs and circles must submit a spring semester activity report as described below. Be sure to submit this report before the deadline.

Any organization that does not submit all required documents by the deadline will not be permitted to use University facilities or equipment, and will not be able to apply for subsidies during the 2015 fall semester. Please be careful.

**Submission Period (online submission)**
Thursday, July 23, 2015 - Tuesday, September 15, 2015
** This submission deadline is strictly enforced. **

**Documents for Submission**
Form 23, Spring Semester Activity Report
Form 22, Member List
* If the representative of your organization changes during the submission period (July 23 through September 15), you must also submit online Form 13, Change in Organizational Leadership.
After submission, both the new and old representatives must come to the Student Office to stamp their inkans on the Change in Organizational Leadership form no later than September 30.

Download these forms from the following URL:
https://www.apu.ac.jp/studentsupport/page/content0140.html/#ACR

This report will also be considered as part of your organization's re-registration application for AY 2016, so please be as complete and accurate as possible.

**Report Submit Folder**
Campus Terminal --> Academic --> Submit Report / Instructional Materials --> ReportSubmit --> APUcircles --> 05_15SP Activity Report_15 春セメ活動報告書 --> [your organization's folder]*
*Each organization should create a folder titled with their organization number and name, and place the files in this folder.

Organizations not continuing their activities in the fall semester should submit an organization dissolution report to the Student Office on an A4 size sheet of paper no later than September 15.

APU Student Office
Email: stueca@apu.ac.jp

Jul 13, 2015

To all registered organizations:

University facilities and equipment will be unavailable from August 12-19
due to maintenance and closure for the summer break.

We apologize for the inconvenience.

APU Student Office
stueca@apu.ac.jp

Jun 12, 2015

Student organizations who want to use the Student Union and sports facilities for the Summer Vacation (from August 2, 2015 to October 4, 2015) Need to confirm their reservation period, and make reservations using the reservation book at the counter in the Student Office.
*This does not include classroom reservations.

[Reservation Period]
Premier Organizations: 24/June/2015(Wed) 10:00 – 7/July (Tue) 16:30
Other Organizations: 1/July/2015(Wed) 10:00 – 7/July (Tue) 16:30

And also attend the facility meeting. Understand that you cannot use facilities if you are absent from this meeting.

Facility Meeting
Wed, 8 July 2015
*Organizations who use the Student Union: 10:00-
*Organizations who use the gym, ground, or tennis court: 13:00-

Place: Students Union I, 2F Conference Room (E Building)
*The meeting will start on time. Do NOT be late!
*If any organizations have a scheduling conflict, the organizations must negotiate a solution among themselves; therefore, your organization should have someone who can negotiate for you attend the meeting.
*organizations need to make sure they have at least one member attending for each facility they want to reserve.

Student Office
Email: stueca@apu.ac.jp (shared mail)

Jun 11, 2015

To the Student Organizations that are required to clean up the facilities and atelier.

The Student Office is holding a facilities and atelier clean-up day
for student organizations and event committees.

Please see the attached for the facilities/areas your organization have to clean.
Also, please make sure that at least one member from your organization have to be present
at each area.

If your organization does not send the required number of members or did not participate
in this clean up, your organization will not allowed to use the campus facilities after
July 31, 2015.

We will let you know the details early is July by personal message.

★★Facilities clean-up★★
Date and Time: Wednesday, July 15 2015
from 14:15 until clean-up is done
Meeting Place: Student Hall

★★Atelier clean-up★★
Date and Time: Friday, July 31 2015
from 14:15 until clean-up is done
Meeting Place: atelier

Thank you in advance.

Student Office
stueca@apu.ac.jp

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