NOTICES

November, 2016

Jul 14, 2017

To all registered organizations:

From Friday, August 11 through Sunday, August 20, 2017 the APU campus will be closed and facilities will be unavailable due to maintenance. As a result, club and circle activities will not be permitted on campus during this period.
All offices on campus will also be closed during this time.
We would like to express our regret for any inconvenience this may cause.

Student Office
stueca@apu.ac.jp

Jun 20, 2017

To the student organizations that are required to clean up the University's facilities.

The Student Office is holding a facilities cleanup day for certain student organizations and event committees. The Student Office will inform the organizations that need to participate in this cleanup day by sending a personal message to the core members’ "Action Required" section in their Campus Terminal account.

The organizations that need to participate will have to have at least two members of their organization present at each area.

Please remember if organizations do not have the minimum amount of members or do not participate in this cleanup, their organization will not be allowed to use the campus facilities after August 1, 2017.

★★Facilities clean-up★★
Date: Monday, July 31, 2017
Time: From 14:15 until the cleanup is finished
Meeting place: Student Hall

★★Atelier cleanup★★
To be announced.

Thank you.

Student Office
stueca@apu.ac.jp

Jun 20, 2017

All clubs and circles must submit a spring semester activity report as described below. Be sure to submit this report before the deadline.

Any organization that does not submit all required documents by the deadline will not be permitted to use University facilities or equipment, and will not be able to apply for subsidies during the 2017 fall semester. Please be careful.

**Submission Period (online submission)**
Monday, July 24, 2017-Thursday, September 14, 2017
** This submission deadline is strictly enforced. **

**Documents for Submission**
Form23 Spring Semester Activity Report(Excel)

Download a form from the following URL:
https://en.apu.ac.jp/studentsupport/page/content0140.html/#ACR

**Report Submit ** the documents category is” others”
https://survey2.apu.ac.jp/limesurvey/index.php/525353?lang=en

This report will also be considered as part of your organization's re-registration application for AY 2018, so please be as complete and accurate as possible.

Organizations not continuing their activities in the fall semester should submit an organization dissolution report to the Student Office on an A4 size sheet of paper no later than September 14.

APU Student Office
Email: stueca@apu.ac.jp

Jun 13, 2017

The University will start new event/project support called “Event & Project Support System.” The University will support the following three types of events/projects:.

Type A. Autonomous Events: Student groups complete their events by themselves.
Type B. Selected Projects: The University selects unique and outstanding student projects. Those projects will receive tremendous backing from the University.
Type C. Enterprise & NPOs Co-create Project: Student groups will collaborate with companies, NPO, or APU offices.

We will start accepting applications for the Selected Projects (Type B)
The University will select unique and outstanding activities that focus on “Nurturing multicultural receptivity,” “Utilizing academic knowledge from your studies at APU,” and/or “Contributing to the world, local, and APU community” by the submission of papers and a public interview. Students will aim to complete their high-level projects during project time of six months to a year.
*A group needs to have at least 5 APU students from at least two countries.
*The existing Clubs/Circles can apply.
*There is only one application period per year.
*Approximately five groups will be selected.
* Selected student groups will receive up to 500,000 JPY in financial support.
The details will be announced in the information session.

Information Session on “Event & Project Support System”
1. Monday, June 12, 6th period, F202
2. Wednesday, June 14, 3th period, F202
3. Friday, June 16, 2nd period, F210
The content in each of the information sessions will be the same.
No reservation is needed.

<Application Information>
Application Information in English (PDF) –Download

<Application Forms>
1) Application form (Designated form/Word) – Download
2) Project proposal (Free format/Word)
3) Budget form (Income) (Designated form /Excel) – Download
4) Budget forms (Expenditures) (Designated forms /Excel) – Download
5) Members list (Designated form /Excel) – Download

<How to apply>
1. Go to the following website, enter all the required information, attach all the necessary forms, and then click "submit" on the bottom.
https://survey2.apu.ac.jp/limesurvey/index.php/817723?lang=en
2. You need to email the Student Office at stueca@apu.ac.jp
to confirm the submission of your documents.
Please include that you have submitted the online application indicating “Selected Project Type,” Group name, and the name of the representative.
3. After receiving your email, the Student Office will send you a confirmation email.

<Application Deadline>
Thursday, June 22, 16:30

We are looking forward to seeing your creative plans!

Student Office

Jun 9, 2017

Student organizations who want to use the Student Union and sports facilities for Summer Vacation. (From July 30, 2017 to October 3, 2017).
Need to confirm their reservation period, and make reservations using the reservation book at the counter in the Student Office.
*This does not include classroom reservations.

Also, we figured that there is no need for student groups to negotiate for regular use of all the equipment except movable mirrors (One student group is booking for one equipment. Booking requests do not overlap with other groups). Therefore, from Spring break in AY2016, regular equipment use is only available for the movable mirrors. If your group would like to use the movable mirror regularly, please fill out the reservation booking at the Student Office.


[Reservation Period]
Premier Organizations: 21/June/2017(Wed) 10:00 – 4/July/2017(Tue) 16:30
Other Organizations:   28/June/2017(Wed) 10:00 – 4/July/2017(Tue) 16:30

And also attend the facility meeting.
Understand that you cannot use facilities if you are absent from this meeting.

Facility Meeting
Wednesday, July 5, 2017

*Organizations who use the Student Union: 10:00-
Place: a Class room F103 (F Building)

*Organizations who use the gym, ground, or tennis court: 13:00-
Place: a Class room F103 (F Building)

*The meeting will start on time. Do NOT be late!
*If any organizations have a scheduling conflict, the organizations must negotiate a solution among themselves; therefore, your organization should have someone who can negotiate for you attend the meeting.
*organizations need to make sure they have at least one member attending for each facility they want to reserve.

Student Office
Email: stueca@apu.ac.jp (shared mail)

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