June, 2019

Jun 25, 2019

To the student organizations that are required to clean the University's facilities:

The Student Office is holding a facility cleanup day for student organizations, RAs, and the Tenku Festival Committee.

The condition in which the facilities are being used as well as kept is horrendous, and it also indicates the facilities are not being cleaned properly. Each organization needs to clean the facilities after they use them.

The schedule for the club and circle cleanup day is below.

The organizations that are required to participate will need to have at least two members of their organization present in each area. Please be aware that the organizations who do not have the minimum number of members or do not participate in this cleanup will not be allowed to use the campus facilities and the storerooms from August 1, 2019.

The Student Office will inform the representative and vice representative of the details via their "Action Required" section in their Campus Terminal account at the beginning of July.

★★Facility cleanup for club and circles★★
Date : Wednesday, July 17, 2019
Time : From 14:15 until the cleanup is finished
Meeting place : The area where the student is responsible for cleaning.

★★Atelier cleanup★★
To be announced at a later date.

Cleaning activity at 4th period on July 17 is given a first priority in Club /Circle activities so that you cannot use facilities during cleaning.
We kindly ask for your understanding.

Thank you,

Student Office

Jun 18, 2019

To all clubs/circles and event/project groups planning an overseas trip during summer break:

Organizations that have made overseas travel arrangements for summer break, as well as those still looking into the possibility of overseas travel during this period, must email the Student Office ( with the following information by 9:00 am on Monday, June 24th.

1. Destination (Country or Region)
2. Travel Period
3. Number of Participants
4. Accommodation Type(Hotel, Backpacking, Air B&B, Homestay, etc.)
5. Scheduled Activities

*Please provide all of the travel information you have as of the present if arrangements have not been finalized.
*Organizations still undecided should email the Student Office with the above information if there is a high possibility they will be going overseas.
*The Student Office will send information concerning the procedures required by the University for overseas travel to organizations that have sent the Student Office their travel information.

Additionally, an “Overseas Travel Leader’s Guidance” will be held as follows.
Date: Wednesday, July 3 (5th Period)
Place: F111

All of the procedures required by organizations traveling overseas will be explained in detail at this guidance session. Two members from organizations going abroad (or considering it) must attend this session. It is preferred that the members participating in this session are the members who will be serving in a leadership capacity during the trip. Reservations are not necessary to attend this session. In principle, the University will not allow organizations that do not participate in this session to travel overseas.

Student Office
Extracurricular Activities Team

Jun 13, 2019

Calling all students involved in on-campus or off-campus extracurricular activities such as sports, dance, the arts, debate, business competitions, international exchange, and volunteer activities to apply for the “Incentive Scholarships for Self-motivated Students!”
(100,000 yen awarded to student organizations, 50,000 yen awarded to individual applicants)

The main objective of this scholarship is to recognize students actively involved in extracurricular self-motivated activities. As of this year, the scholarship has been broken into three separate award categories of “Social Contribution Award,” “Award for Excellence in Cultural Activities, Arts, and Sports,” and “Award for Outstanding Contributions to Learning.” Both individual students and student organizations are eligible to apply. It is also possible for individuals involved in off-campus activities to apply.

The University will widely publicize the activities of selected organizations/individuals within the APU community.

Scholarship Categories

①Social Contribution Award
Student organizations or individuals whose activities significantly contributed to solving problems confronting local communities or society as a whole either within Japan or overseas.
②Award for Excellence in Cultural Activities, Arts, and Sports
Student groups or individuals who have made continuous efforts to achieve the high goals they have set and who have a record of excellence in one of the areas of cultural activities, the arts, or sports.
③Award for Outstanding Contributions to Learning
Student groups or individuals who have organized and held creative events or activities that utilize their studies at APU to share their learning with a wide range of people.

Activity Period

Activities must have taken place between Mon., Jan. 1, 2018 - Sun., June 30, 2019.

Application Details

Please refer to the “Application Guidelines for the APU Incentive Scholarship for Self-motivated Students” for details. – Download

Application Form (Designated Form)

Please use the form designated for the award category you are applying for.(Refer to the above application guidelines for further information.)
Applicants who do not use the correct application form for the award category they are applying for will not have their application screened.

①Form A:Social Contribution Award Application Form – Download
②Form B:Award for Excellence in Cultural Activities, Arts, and Sports Application Form – Download
③Form C:Award for Outstanding Contributions to Learning Application Form – Download
④Form D:Activity Achievements - List of Supporting Documents – Download
⑤Form E:Activity Assessment Form – Download
※All of the above forms are Microsoft Word documents.

Submission Method

Put all of the application documents together in a large envelope and place them in the submission box in the filing cabinet opposite the Student Office reception counter.
*Students who are unable to come to campus to submit their application documents directly to the Student Office are able to mail them by post. Documents must arrive at the Student Office by Wednesday, July 3rd. After mailing the documents, send an email to to let the Student Office know that you have mailed the scholarship application. Please don't forget to include your name or the name of your organization in the email.

Application Deadline

Wednesday, July 3, 2019 (Submit by 16:30)

We hope many students will take advantage of this opportunity to apply and be recognized for their hard work!

Student Office

Jun 4, 2019

Regular Use of the Facilities and Facility Meeting
for Summer Vacation . (From August 1, 2019 to October 1, 2019)

Student organizations who want to use the Student Union and
sports facilities for Summer Vacation. (From August 1, 2019 to October 1, 2019).
Need to confirm their reservation period, and make reservations using the reservation
book at the counter in the Student Office.
*This does not include classroom reservations.

Regular equipment use is only available for the movable mirrors. If your group would like to use the movable mirror regularly, please fill out the reservation booking at the Student Office.

[Reservation Period]
Premier Organization:19/June/2019(Wed) 10:00 – 2/July/2019(Tue) 16:30
Registered Organization:26/June/2019(Wed) 10:00 –2/July/2019(Tue) 16:30
*And also attend the facility meeting.
*Understand that you cannot use facilities if you are absent from this meeting.

【Facility Meeting】 Wednesday, July 3, 2019
*Organizations who use the Student Union: 10:00-
Place: a Class room F102 (F Building)
*Organizations who use the gym, ground, or tennis court: 13:00-
Place: a Class room F102 (F Building)

  • *The meeting will start on time. Do NOT be late!
  • *If any organizations have a scheduling conflict, the organizations must negotiate a solution among themselves; therefore, your organization should have someone who can negotiate for you attend the meeting.
  • *organizations need to make sure they have at least one member attending for each facility they want to reserve.
  • For example, if an organization wants to reserve two facilities, two or more people from that organization must attend the Facility Meeting.

Refer to the following web page.
*Facilities / Equipment:
 Use on-campus facilities and equipment (Overall procedure)
 Regular Use of the Facilities and Facility

Student Office
Email: (share mail address)

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