NOTICES
July, 2022
Jul 21, 2022
The next Fitness Room Guidance Sessions for the 2022 Spring Semester will be held on the following dates and times. Reservations are not required to attend
*Guidance will take about one hour.
*Please bring your student ID card with you.
| Dates and times: |
| Aug 3 (Wed), 14:20 - (4th period) |
F105 |
Students who want to use the Fitness Room must first attend a Fitness Room Guidance. You may not join the guidance once it begins, so do not be late!
Classrooms have limited seating due to coronavirus protocol (social distancing). Saving a seat for a friend is not permitted.
Student Office
Jul 20, 2022
As a general rule, student organizations are not permitted to hold activities or reserve on-campus facilities beginning from the one-week period leading up to the start of final exams and the final exam period to focus on exam preparation. However, if there are student organizations that have a competition or event either during the above period or immediately after exams and must practice or use campus facilities, please apply at least 10 business days in advance. To apply, please submit a "Special Request Form” and an “Event Application” or “Participating in events hosted by non-APU organizations (off-campus)” depending on the situation. Student organizations may be permitted to practice and use campus facilities if the Student Office approves your application.
Jul 7, 2022
The next Fitness Room Guidance Sessions for the 2022 Spring Semester will be held on the following dates and times. Reservations are not required to attend
*Guidance will take about one hour.
*Please bring your student ID card with you.
| Dates and times: |
| July 13 (Wed), 14:20 - (4th period) |
F201 |
| Aug 3 (Wed), 14:20 - (4th period) |
To be announced |
Students who want to use the Fitness Room must first attend a Fitness Room Guidance. You may not join the guidance once it begins, so do not be late!
Classrooms have limited seating due to coronavirus protocol (social distancing). Saving a seat for a friend is not permitted.
The classrooms for the July 13 and August 3 guidance sessions will be announced on Campus Terminal as soon as they have been decided.
Jul 6, 2022
As of April 20, it is now possible for student organizations that thoroughly abide by the infection prevention measures to conduct face-to-face activities after applying and receiving approval from the Student Office.
●Student Organizations (clubs/circles, project groups, etc.)
-
Student organizations that want to conduct face-to-face activities must
apply and have their application approved by the Student Office.
- It will be possible to reserve and use campus facilities once your application has been approved.
-
Student organizations must apply separately for activities that involve only
club/circle members and those that involve non-members (new student welcome
events, events with an audience, off-campus events an organization has been
invited to perform at/participate in, etc.) and receive approval from the
Student Office.
-
All members are required to follow the infection prevention measures (here) stipulated by APU.
-
●Fitness Room：It will be possible to use the Fitness Room, however, there are rules concerning the maximum number of people able to use this facility at one time. An application is required to use the Fitness Room.
●Individual Use of Campus Facilities (Gymnasium, Tennis Court, etc.):
Campus facilities are currently not able to be reserved for individual use. An announcement will be posted on the Student Office website and Campus Terminal if the University decides to open campus facilities for individual use.
Notes
-
Members should keep a daily record of their temperature and health
condition for the one-week period leading up to the activity. Seek
medical attention if you experience any changes in your health and
refrain from participating in club/circle activities.
-
Please be aware that there is the possibility that the University could
decide to temporarily suspend extracurricular activities if the coronavirus
situation changes even after a club/circle’s activity application has been
approved.
-
The maximum number of people using a campus facility at one time must be
less than half of the facility’s capacity limit.
-
Club/circle members participating in events hosted by non-APU organizations must get a PCR test in the 3-day period leading up to the event and report the test results to the Student Office. (Submit the PCR test results)
If club/circle members participating in events hosted by non-APU organizations are traveling and/or staying overnight in separate groups, be sure to stay with the same group from the time you depart Beppu until you return.
- Club/circle representatives must contact the University immediately if someone tests positive for Covid-19. (Instructions here)
Activity Application Procedures for Student Organizations
-
Confirm the infection prevention measures (here) stipulated by APU and ensure that all participating members strictly
follow these guidelines
- Apply to the Student Office to conduct face-to-face activities.
【Clubs/Circles】
(1) Activities involving club/circle members only (Apply each
quarter)
-
①
Submit an online application (here). Click “New Application” →”Activity Registration” →”Register Activities
for the Quarter”
Fill out the required information for activities involving club/circle members only and submit the application.
-
②
Access the online application system to check if the Student Office has
approved or rejected your application.
- It will be possible to view your application results 1-3 business days from the date you applied. (The Student Office is closed on weekends and national holidays.)
-
Please be aware there are cases where the Student Office may not be able
to approve your application by the date you intend to hold the activity
if you submit your application too close to the activity date.
-
③-1 If your application is approved: Reserve a facility if needed and hold
your activity after confirming that all
participating members are upholding the University’s infection prevention
measures.
-
It is not possible to reserve a facility until your activity application
has been approved by the Student Office.
-
Clubs/circles that want to add extra activities after their initial
application has been approved by the Student Office will need to
reapply.
-
③-2 If your application is rejected: Check the online application system
and read the comments left by Student Office staff. Revise your
application in accordance with the instructions in the comment section and
reapply.
(2) Activities involving non-members
A: Participating in events hosted by non-APU organizations （Example:
Off-campus sports match or event hosted by a non-APU organization.）
-
①Submit an online application (here). Click “New Application” →”Activity Registration” →”Participating in
events hosted by non-APU organizations (off-campus)”
Fill out the required information for activities involving non-members and
submit the application.
-
②Access the online application system to check if the Student Office has
approved or rejected your application.
- It will be possible to view your application results 10 business days from the date you applied. (The Student Office is closed on weekends and national holidays.)
- ③After confirming your application results, the flow is the same as (1)③
above.
※Be sure to follow the infection prevention measures stipulated by the
host of the event (sports league,
etc.) in addition to APU’s infection prevention measures.
B: Events hosted by student organizations (new student welcome events,
events with an audience, etc.)
-
①
Submit an online application (here). Click “New Application” →”Activity Registration” →”Event
Application”
Fill out the required event information and submit the application.
-
Ask non-members participating in the event to keep a record of their
temperature and how they are feeling. Have participants write down their
names, contact information, temperature, and how they feel on the day of
the event before the event begins.
-
②
Access the online application system to check if the Student Office has approved or rejected your application.
- It will be possible to view your application results 10 business days from the date you applied. (The Student Office is closed on weekends and national holidays.)
-
Submit your application as early as possible. Please be aware the
Student Office may not be able to approve your application by the date
you intend to hold the event -even if you submit your application 10 business days in advance
– if your application is missing information and is not revised in time.
-
③After confirming your application results, the flow is the same as (1)③above.
【Project Groups, Student Staff, etc.】
Speak with staff of the office that oversees your group’s activities.
Explain the type of event or activity you want to hold and receive approval
from the office.
3.
Conduct your activity/event in line with the infection prevention
measures.
-
Do not participate, and do not allow others to participate, if there are
any changes in your/their health during the period leading up to, as
well as on the actual day of an activity/event.
-
Contact the Student Office immediately if someone tests positive for the
coronavirus before or after an activity/event.
-
If necessary, the Student Office may ask student organizations to submit
members’ health check sheet that shows their temperature and health
condition for the period leading up to an activity/event, as well as for
the actual day of the activity/event. Please submit this document right
away if requested to do so.
-
Approval to hold an activity/event may be revoked if the Student Office
decides a student organization is not properly following the infection
prevention measures.
Applying to use the Fitness Room
【Those who have participated in a Fitness Room Guidance Session:】
Fitness Room use is limited to a maximum of 15 people per period. Apply
here
to use the Fitness Room.
【Those who have not participated in a Fitness Room Guidance Session:】
Attending a Fitness Room Guidance Session is required to use the Fitness Room. Guidance details can be found on Campus Terminal and the Student Office website.
＜Capacity Limits＞
Campus facility use is limited to the maximum number of participants below.
| Facility |
Area |
Maximum No. of Participants |
| Gymnasium |
Arena 1 |
30 (Able to be used by a maximum of 2 organizations at a time) |
| Arena 2 |
30 (Able to be used by a maximum of 2 organizations at a time) |
| Multipurpose Ground |
|
60 (Able to be used by a maximum of 2 organizations at a time) |
| Student Union 1 |
Student Hall |
50 |
| Event Space 1 |
10 |
| Event Space 2 |
4 |
| Event Space 3 |
10 |
| Music Practice Room 1 |
5 |
| Music Practice Room 2 |
10 |
| Japanese-style Room A |
6 |
| Japanese-style Room B |
6 |
| Student Union 2 |
Multipurpose Hall |
40 |
| Presentation Space |
40 |
If a club/circle member tests positive for Covid-19:
Follow the instructions below. All of the following procedures must be done immediately on the day the person receives a positive PCR test result.
■ Instructions for the member(s) who tested positive:
■ Instructions for the club/circle representative. (The vice-representative will be responsible if the representative tests positive.)
-
Collect information
Find out the following information (to the best of your ability).
- Information on the person who tested positive (Student ID number, name, year)
- Date the person began exhibiting symptoms
- Date the person received a positive PCR test result
- Symptoms that person is exhibiting
- Has the person received any instructions from the Public Health Center?
- Has the person contacted the APU Health Clinic? If yes, did they receive any specific instructions from Health Clinic staff?
- Did the member participate in club/circle activities on the day they began exhibiting symptoms as well as the three days prior to the day they began exhibiting symptoms? Take down the names of any other members that person came into contact with during club/circle activities or had meals with during that 3-day period leading up to the date they began exhibiting Covid symptoms.
- Your club/circle’s upcoming activity/event schedule
-
Call the Student Activities Team in the APU Student Office. (TEL: 0977-78-1104)
If the Student Office is closed, first send an email to stueca@apu.ac.jp and wait to call during Office business hours.
※The above procedures must be followed each time someone tests positive for Covid-19.
Jul 5, 2022
We will be cleaning all club and circle facilities on the following dates.
Important
All applicable groups must participate in the cleanup.
If you do not participate in the cleaning or if there are not enough participants, you will not be allowed to use the facilities and storage from August 1, 2022.
Details will be emailed to club/circle representatives and vice presidents.
★★ Club/Circle Facility Cleaning ★★
Date and Time: Wednesday, July 20, 2022
Facilities to be cleaned and cleaning time:
- Student Hall: 3th period -
- Multipurpose Hall: 4th period -
- Gymnasium Storage (1st and 2nd floors): 5th period -
Meeting place: Please gather at each cleaning facility.
