Mar 23, 2020

<New Student Welcome Event> Club/Circle Promotion Booth

There are without a doubt many clubs and circles that are worried about how the various restrictions imposed in the wake of the coronavirus outbreak will affect their ability to recruit new members in the upcoming semester. Because we are still unsure as to when we would be able to hold the new student welcome event that was to be organized by premier organizations, we have decided to support student organizations’ promotional efforts by setting up booths at the exit of the Cafeteria where clubs/circles could put out flyers to attract new members.

Promotion Booth Period: Wednesday, April 8 ~ Tuesday, April 22
Clubs/circles interested in putting out promotional materials at the booth should follow the instructions below.

★Eligible Clubs/Circles & Flyer Details:

  • Clubs/circles that were approved to continue their activities in AY2020 are eligible to participate.
  • Participating organizations must make a single-sided flyer. Everything must be written in both Japanese and English. Submit your organization’s flyer data as either a jpg or PDF file via the online application system. The Student Office will make black and white copies on A5-sized paper.

★Color Copies

  • Organizations that prefer to make color copies of their flyer must do all of the copying on their own. Please bring your flyer to the Student Office to have it stamped with the Student Office stamp before making copies.
  • Send the color copies of your flyer to the Student Office by post or bring them directly to the Student Office in person. Flyers sent by post must arrive at the Student Office by Monday, April 6th.

★Flyer Data Submission

  • Submit your organization’s flyer data as either a jpg or PDF file via the online application system. (Online application system → Facilities & Equipment Use → Flyer Booth)
  • Flyer data submission deadline: 9:00, Monday, March 30
  • Submit your flyer data after confirming that it meets the content requirements below.

※Flyer Content Requirements:

  • All of the information on the flyer must be written in BOTH Japanese and English.
  • Do not forget to include the contact information and name of your organization on the flyer.
  • Write your organization number and category (sports, culture & arts, or academic research & social service) in the lower right-hand corner of your flyer.
  • Organizations that intend to make their flyer by hand (instead of on a computer) should submit their completed flyer as a jpg or PDF file via the online application system.

Student organizations that prefer to make color copies of their flyer must first submit their flyer data to the Student Office to have it approved. Please bring a color copy of your flyer to the Student Office to get it stamped with the Student Office stamp after receiving content approval.

Data Submission Deadline: 9:00, Monday, March 30

Student Office staff will check each organization’s flyer and leave a comment on the online application system if there are any revisions that need to be made. Organizations that are asked to revise their flyer must submit their revised flyer data by 16:30 on Friday, April 3rd.

Flyers that do not have the Student Office stamp will not be allowed at the booth. Booth cleanup will take place at 16:00 on Tuesday, April 22nd.

Please contact the Student Office (stueca@apu.ac.jp) with any questions.

Student Office

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