Nov 4, 2020

A Note on Extracurricular Activities and the Use of Student Facilities Starting from Monday, November 9

Approximately one month has passed since classes commenced for the Fall Semester. Over that period, APU generally limited on-campus entry by students to class-related purposes only, and forbade extracurricular activities in principle. Following consideration of the situation as of Tuesday, November 3 as characterized by the state of COVID-19 infection in Oita Prefecture calming down, socioeconomic activities based on a “with COVID-19” approach reaching entrenchment in various quarters and sufficient measures to prevent the spread of the virus being taken on the APU campus as well, the university has made the decision to relax the restrictions that were in place up to this point.
In mid-September prior to the start of the Fall Semester, slowly but surely, the liveliness of students has become increasingly visible on the APU Campus as roughly 300 new dorm students got their life at AP House underway and face-to-face classes have been administered in university classrooms.
Although we hope to be able to welcome students back to the APU campus as soon as possible, the situation is still very unpredictable. We ask for your cooperation in following the guidelines below to protect the health and safety of everyone and appeal to each and every student to be as thorough as possible in preventing the spread of infection as you proceed with your student lives in the midst of the pandemic.

Guidelines on Extracurricular Activities for November 4 and Beyond

Activity Guidelines
Essential Requirements
  • For all activities, regardless of whether they are on or off campus, students must submit an online application accompanied by an activity plan, etc. to the Student Office to obtain permission in advance.
  • When the club in question is a member of an association or other parent organization, students must take measures to prevent the spreading of COVID-19 that are also based on guidelines, etc. set forth by that organization.
  • When using off-campus facilities, students must adhere to guidelines, etc. for preventing the spread of COVID-19 set forth by the facility in question.
  • Examples of measures to prevent spreading of COVID-19:
    When at home:
    Check your temperature and monitor your physical condition.
    When in transit:
    Always wear a mask and keep your hands and fingers sanitized while in transit.
    During activities:
    Wear a mask, avoid the shared use of equipment, etc., avoid high-risk contact, eat meals while maintaining social distance from others, and refrain from conversing while eating or drinking
  • How to submit applications for activities and use facilities
Time for Standard Activities (Practice, meetings, etc.) One class-hour (95 min.) per day
*Note that up to two non-consecutive class-hours may be permitted in cases where special grounds are recognized, such as cases involving activities to prepare for official sports matches or performances.
*The time slot for activities is between Periods 1 and 5.
*The ideal time for off-campus activities shall also be one class-hour (95 min.) per day.
Approved Facilities Clubs Gymnasium Arena (Note that the Fitness Room cannot be used.)
Multi-Purpose Field
Student Union 1 (Note that the atelier cannot be used.)
Student Union 2
Individuals Gymnasium
Multi-Purpose Field
Tennis courts
Excursions, Training Camp, Etc.
  • Allowed following consideration of the state of infection at the excursion site on the condition that measures to prevent the spreading of COVID-19 are enforced in mid-transit.
  • Students must refrain from activities such as training camps where it is impossible to avoid the “Three C’s” (Closed spaces, Crowded places and Close-contact settings).
Events, New Member Welcoming Activities, Etc.
  • Students are recommended to conduct these activities online.
  • Events, etc. judged as having to be implemented as a matter of necessity based on their purpose and/or content will be allowed on the condition that sufficient measures to prevent the spreading of COVID-19 are taken.


Can meetings be held inside classrooms?
Meetings can be held inside classrooms provided that measures are taken, such as keeping the number of attendees to no more than 1/4 of classroom capacity, ensuring to maintain social distance, and ventilating the classroom in the course of the meeting by opening the windows.
When will the Fitness Room be open for use?
We’re currently looking into having a staff person stationed in the Fitness Room to ensure that infection prevention guidelines are followed. We plan to reopen the Fitness Room once the necessary preparations are in place.
Is it possible for off-campus advisors, other than the main club/circle advisor, to come to campus to assist with club/circle activities?
It is possible as long as off-campus visitors follow the health and hygiene guidelines to prevent the spread of COVID-19. Please refer to the Student Office website for details.

For inquiries on this matter, contact:
Ritsumeikan Asia Pacific University
Student Office


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