Oct 6, 2021

Information on restarting extracurricular activities from October 7

As the Business Continuity Plan (BCP) level on campus will be lowered from 3 to 2, in-person extracurricular activities will be resumed as described below. Because all classes from Monday, October 4 through Sunday, October 17 are being conducted online, activities will be resumed in stages.

From Thursday, October 7 to Sunday, October 10
All in-person extracurricular activities will be suspended.

From Monday, October 11 to Sunday, October 17
Only activities using off-campus facilities will be permitted.
* However, for activities that require the use of on-campus facilities, such as preparations for the Tenku Festival, permission may be granted provided that adequate infection control measures are taken.

Monday, October 18 and after
Use of campus facilities will be permitted. However, for the time being hours for each organization will be limited to two days per week, and a maximum of one period per day, unless there are special circumstances.

Groups wishing to hold activities on or after Monday, October 11 must observe the following and must submit an activity application to the office and receive permission in advance as described in the Guidelines on Extracurricular Activities for Monday, October 11 and Beyond.

  1. All participants should get a free PCR test from the Beppu City testing center when resuming activities.
  2. Pay careful attention to the state of your health by getting a thermometer and checking your temperature every day, washing your hands, wearing a mask, and avoiding the "three Cs". (Be especially careful when going out for a part-time job or grocery shopping.)
  3. Each participant should purchase a thermometer and take their temperature every day, regularly wash their hands, wear nonwoven fabric masks when going out, avoid the "three Cs" (crowded places, closed spaces, and close-contact settings), and monitor their health daily. (In particular, be careful at times like when at your job or when going shopping.)
  4. If you have traveled anywhere, get a PCR test or antigen test at your destination and confirm the results are negative before returning to Beppu. For two weeks after returning to Beppu, quarantine yourself (refrain from going out and do not visit with friends or other people) and check your temperature and physical condition every day.
  5. Do not have meals together before or after activities.
  6. Do not hold or attend any parties with eating or drinking, including before or after activities, at any apartments or other housing, or after work.
  7. Avoid contact with anyone returning to Oita Prefecture from another prefecture for two weeks after their return.
  8. Take the same infection prevention measures that you would take during extracurricular activities during other times as well and avoid extended exposure to others.

* If any member of any organization becomes infected or has close contact with an infected person, activities will be suspended temporarily.
* Members of organizations conducting activities on an ongoing basis may be required to get tested either by the Beppu City Free PCR Test Center or with an antigen test kit provided by the Student Office.

Guidelines on Extracurricular Activities for Monday, October 11 and Beyond

Activity Guidelines
Essential Requirements For all activities, regardless of whether they are on or off campus, students must submit an online application accompanied by an Activity Plan, a yellow paper received when receiving a PCR test (to be completed before the first activity), and Health Check Sheet to the Student Office to obtain permission in advance.
When the club in question is a member of an association or other parent organization, students must take measures to prevent the spreading of COVID-19 that are also based on guidelines set forth by that organization.
When using off-campus facilities, students must adhere to guidelines for preventing the spread of COVID-19 set forth by the facility in question.

Examples of measures to prevent spreading of COVID-19:
When at home:
Check your temperature and monitor your physical condition. When in transit:
Always wear a mask (nonwoven fabric) and keep your hands and fingers sanitized while in transit. During activities:
Wear a mask (nonwoven fabric), avoid the shared use of equipment, avoid high-risk contact, and maintain social distance. Eating is not allowed during activities. (Drinking water or other beverages to stay hydrated is allowed, however, do not share your drink with others.)
How to submit applications for activities and use facilities:
Time for Standard Activities (Practice, meetings, etc.) One class-hour (100 min.) per day
*Note that up to two class-hours may be permitted in cases where special grounds are recognized, such as cases involving activities to prepare for official sports matches or performances.
*The time slot for activities is between Periods 1 and 7.
*The ideal time for off-campus activities shall also be one class-hour (100 min.) per day.
Approved Facilities Clubs Gymnasium Arena (Fitness Room cannot be used.)
Multi-Purpose Field
Student Union 1 (Atelier cannot be used.)
Student Union 2
Individuals Gymnasium Arena (Fitness Room cannot be used.)
Multi-Purpose Field
Excursions, Etc. Allowed following consideration of the state of infection at the excursion site on the condition that measures to prevent the spreading of COVID-19 are enforced in mid-transit. Practice games will be permitted only if they do not involve overnight stays.
Events, New Member Welcoming Activities, Etc. Students are recommended to conduct these activities online.
Events judged as having to be implemented as a matter of necessity based on their purpose and/or content will be allowed on the condition that sufficient measures to prevent the spreading of COVID-19 are taken.

*No restrictions in particular will be in place for activities conducted online. Additionally, it will not be necessary to submit prior notification, etc.


Can meetings be held inside classrooms?
Meetings can be held inside classrooms provided that measures are taken, such as keeping the number of attendees to no more than 1/4 of classroom capacity, ensuring to maintain social distance, and ventilating the classroom in the course of the meeting by opening the windows.
When will the Fitness Room be open for use?
We plan to reopen the Fitness Room in November.
Is it possible for off-campus advisors, other than the main club/circle advisor, to come to campus to assist with club/circle activities?
It is possible as long as off-campus visitors follow the health and hygiene guidelines to prevent the spread of COVID-19. Please consult with the Student Office in advance.

Ritsumeikan Asia Pacific University
Student Office


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