Seminar House has been established as a means for students to further their studies, research, or cultural activities on a self-motivated or group basis. We ask that people who are intending to use Seminar House do so in a moderate and thoughtful way so as to not cause disturbances to AP House residents and other organizations.
Booking and Using the Seminar Room
For the detailed informaiton on the Seminar Room, please refer to Use of APU Seminar House (PDF).
Reservations for the AP House Seminar Room can be made up to one month in advance, and applications must be made at least ten days before the day you want to use the room.
| Steps | Timing | Procedures | Where | Documents for Submission |
| 1 | 10 days to 1 month prior | Check with Creotech by phone or at the office to confirm availability of the room; make a provisional reservation | Creotech, 1st floor, Building A | (none) |
| 2 | Receive approval 10 business days prior to the event * | Your organization needs to receive approval from the Student Office for an event using the Seminar House. | Student Office (Extracurricular activities team) | The application method and forms vary depending on the type of activity, such as "Clubs/ Circles," "Event/ Project," "Multicultural Weeks," or other types of activities. Apply according to your activity type. |
| 3 | 10 business days prior to the event | Submit two forms | Creotech, 1st floor, Building A |
① Use of APU Seminar House Request Form (Word) (seminar form 01) ② APU Seminar House Name List (Word) (seminar form 02) |
| 4 | The day of the reservation | Submit the copy of form ① (Use of APU Seminar House Request Form). | AP House Security Office | ①Use of APU Seminar House Request Form (copy) |
| 5 | Check out | Receive the copy of form ① written the amount of lodging fees from Security officer | AP House Security Office | ①Use of APU Seminar House Request Form (copy) |
| 6 | Within three days after check out | Purchase a certificate stamp for the amount of the lodging fees written on the copy of form ①, and pay for the lodging fees. | Creotech, 1st floor, Building A |
①Use of APU Seminar House Request Form(copy) ② Certificate Stamp for the lodging fees |
* Approval takes times, therefore please apply early.
Frequently Asked Questions
| 1. Is it possible to change the members? |
| - Changes can be submitted up until 16:30 the day before your reservation. |
| 2. Can people not affiliated with the University stay in the APU Seminar House? |
| - If you submit a visitor report to the Student Office, it may be possible. |
| 3. Can a group that is not affiliated with the University stay in the APU Seminar House? |
| - It isn't possible. At least one APU student must stay with Non-APU students. In addition, you must let the visiting group know in advance that your organization will be responsible for them. If there are any problems, the organization who invited the visiting group will be held responsible. |
| 4. What should we do if we want to use facilities other than the seminar house? |
| - Please contact the Security Office. |
APU Seminar House
| Location | 1-2 Jumonjibaru, Beppu City | |
| Lodgings | 14 rooms (8 people per room) / for 112 people | |
| Meeting rooms | AP House 2 : Meeting room 1 (for 40 people) | |
| Faculty staff rooms | 2 rooms (1 person per room) / for 2 people | |
| Fee for use of conference room | C.A | Free of charge |
| E.A | Free of charge | |
| Fee for lodgings | C.A | Free of charge |
| E.A |
APU students: 500 yen per person per night. APU faculty and staff members: Free * Single room for Faculty and staff members accompanying student groups (Not for student use) |
|
| Application for catering | None | |
| Closure dates for facilities | None | |
| Period of use | Please contact Student Office if you want to stay several days. | |
| Application period | from 1 month to 10 business days before the day of use | |
