Reinstatement / Readmission

■Application For Certificate Eligibility(COE)
Upon being reinstated in/readmitted to APU, please acquire a new international student visa according to the below procedures.
If your period of stay expired while you were studying abroad, please acquire a new international student visa prior to returning to APU.

■Procedures for acquiring a student visa
  • 1. Submitting your COE documents to APU
  • To apply for a visa, you must first acquire a COE.
    When applying for reinstatement in or readmission to APU, you will be asked to send a complete set of COE application documents to the Student Office via regular mail.
    Please submit documents until the application deadline indicated below. Do not wait until the last minute.

    [Application Deadlines] Instructions concerning COE application procedures will be sent to students applying for reinstatement/readmission.

    Spring Semester Reinstatement / Readmission December 31 (of the preceding year)
    Spring Semester Reinstatement / Readmission June30

    *Applications cannot be submitted to the Immigration Bureau of Japan when documents are not in order.
    Should you receive contact from the university claiming that documents are not in order, insufficient, etc., please rectify the situation as soon as possible.
  • 2. Issuance of your COE
  • The COE screening process by the Immigration Bureau of Japan takes approx. four weeks.
    Your COE will be sent to APU from the Immigration Bureau of Japan. After it arrives, APU will mail it out to you.
    It will arrive at your location right before the university-registered date of your reinstatement/readmission (Expect a wait of approx. three weeks.).

    *Please note in advance that it is not possible to inquire about when your COE will be issued, etc.
  • 3. Acquiring your international student visa
  • Bring your passport and COE to the Japanese embassy and apply to receive a student visa on your own.
    You may not apply for a student visa while in Japan. Please make sure to apply at a Japanese embassy or consulate.
    (There is no Japanese embassy or consulate within Japanese borders.)

    For details, please check the guide sent to you along with your COE.
  • 4. Procedures for registering your address after entering Japan
  • Bring your passport and residence card (only when one has been issued to you at the airport) to the Citizens’ Affairs Division at Beppu City Hall to conduct address registration procedures. You must register your address within two weeks after settling on a residence.
    *Writing your address on the back of your residence card by yourself will invalidate your card. Please be absolutely sure not to write over the address on your card yourself.
    *Students who were not issued their residence card at the airport upon entering Japan must make sure to conduct address registration procedures at city hall. Otherwise, they will never receive their residence card.

    <Language support at Beppu City Hall>
    When carrying out procedures at Beppu City Hall, if you are unconfident in your Japanese ability, please visit Beppu City Hall’s Cultural and International Affairs Division on the 4th Floor.
    Staff there will go to the counter together with you and help you with procedures.
    Cultural and International Affairs Division Beppu City Hall, 4th Floor, available between 10:00 and 17:00 on Wednesdays and Fridays

  • 5. Bringing your residence card to the Student Office
  • Please make sure to bring your residence card to the Student Office after registration of your address has been completed and your address has been written on the back of your card, or after you have received a new residence card.

■FAQ

Q. I want to know when my COE will be issued.
A. The Immigration Bureau of Japan is the one who determines when your COE will be issued following a screening. As such, you cannot designate a requested date and time for the issuance of your COE.
  Please also note that it is not possible to make inquiries to the Immigration Bureau of Japan with respect to the progress of your COE.
  The Student Office will mail out your COE to you the moment it is issued.

Q. I want to enter Japan earlier than normal in order to make preparations for changing addresses. Can I have my COE sent to me ahead of schedule?
A. The Immigration Bureau of Japan is the one who issues your COE. As such, there is no way to accommodate requests from students regarding their COE, no matter what the reason.
  As a general rule, your COE will arrive at your location right before the university-registered date of your reinstatement/readmission (Expect a wait of approx. three weeks.).


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