Points to remember when carrying out activities

Points to remember when carrying out activities

1) Use of Facilities and Equipment

Please refer to the following information to use facilities and equipment.

In campus facilities/ Equipment
To reserve classrooms
Form Deadline
Form15Application for classroom reservation(Excel) 4 working days prior to the activities

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To use a storehouse/lockers(The designated date)
Form Deadline
Form24Application to Use Storehouse/Lockers(Word) By the designated date

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To make a booth in the cafeteria(From the previous week-day of use)
Form Deadline
Form33Application form for Use of the Cafeteria Exit Area(Word) From the previous week-day of Use

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For use of the signboards in front of Student Union
Form Deadline
Form34Application Form for Signboard(Word) From the previous week-day of use

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For use of the triangular space in the cafeteria
Form Deadline
Form35Application Form for Using Triangle Corner at the Cafeteria(Excel) From the previous week-day of use

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For events in the Presentation Space (2F, Student UnionⅡ)
Form Deadline
Form37Application Form for Using the Presentation Space(Word) as required

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For use of the signboards next to Millennium Hall
Form Deadline
Form41Application Form for setting up signboards nest to Millennium Hall(Word)
**Please read “Provisions for using the large signboard space next to Millennium Hall
From the previous weekday of use

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For Domestic Off Campus Activities
Form Deadline
PODA1 Domestic Off Campus Activities Proposal (Excel) 6 weeks prior to the departure
PODA2 Domestic Off Campus Activities Schedule Sheet (Excel) 6 weeks prior to the departure

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For Overseas Activities
Form Note Deadline
Preparing for the Club’s/Circle’s overseas activities (PDF) Read it carefully and submit other documents on time.
Form Overseas 01 Overseas Activities Proposal Friday, January 11
(You can submit the draft by this date and submit the final version later.)
Form Overseas 02 List of Participants for the Overseas Activity
Form Overseas 03 Overseas Activities Schedule Sheet Can be replaced with a free format version
Guardian’s Consent Form Free format
Copy of Insurance Certificate
Copy of Passport

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When your organization wants to do other PR activities or special activities, please consult with the Student Office staff member who is in charge of your project and obtain permission.


2) Changes to membership status
If changes to the status of memberships occur, please submit a Member List to the Student Office.

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