English-basis Undergraduate Students (APS・APM)

Contents

  1. Preparation for orientation
  2. Prerecorded guidance sessions/Information materials
  3. Orientation schedule
  4. Q & A
  5. Where to direct your guidance inquiries

We will hold several mandatory new student orientation sessions to help you proceed toward enrollment smoothly. To help prevent the spread of illness before the start of classes, it has been decided that in principle all orientation sessions will be held online-only (only some selected activities will be held in-person, such as Health Checks and Student ID Distribution for students who have arrived in Beppu).

1. Preparation for orientation

〇Announcement of Student ID Number, APU Account (ID), Password : March 28

  • This is your account (ID) and password you need to login and access your APU email as well as electronic systems (Campus Terminal), the online registration system, and other IT systems.
  • You will need to login to your APU account to be able to join the Zoom orientation sessions and view the orientation documents. Please watch the “Information System Orientation” video for instructions on how to login to each system (PPT version of the video is available here).
  • Orientation sessions will be conducted online via Zoom. Please read the manual at the link below in order to familiarize yourself with how to use Zoom before orientation begins.
    https://en.apu.ac.jp/academic/page/content0327.html/?c=17
  • It will be possible to view guidance materials from the "Details" link under each guidance session beginning from March 28. Please note that there are cases where the guidance materials will not be accessible until after the guidance has ended.

Domestic Entrance Exam Students

International Entrance Exam Students

  • Information regarding your student ID and APU account (ID and password) will be sent to you by email around March 28.

2. Prerecorded guidance sessions/Information materials

New students should watch all of the orientation sessions and read the documents by April 10 (It will be possible to view guidance materials from the "Details" link from March 28). There may be some difficulties in accessing the folders and orientation videos due to heavy traffic. Please try again momentarily.

  • Staying Healthy Prerecorded guidance sessions | Detail
  • 【International Students Only】APU Support for Entry into Japan for New Students | Detail
  • 【International Students Only】 Visa Information Session | Detail
  • Information for Second and Third Year Transfer Students | (Second Year APSAPM / Third Year APSAPM)
  • Off-campus Study Program | Detail

3. Orientation schedule (PDF)

The following guidance sessions for new students will take place at designated times during the orientation period. Please refer to the orientation schedule (PDF) for details. International students will receive their student ID card, register their address, open a bank account, and have a health checkup after they arrive. Details and instructions concerning these procedures will be sent to your APU email account immediately after you arrive in Japan. Check your email frequently, read emails from the University carefully, and follow the instructions. Please be aware that it takes a minimum of 5 weeks to be able to use your bank account once you apply to open one after arriving in Japan.

March 29 (Tue)

You will need to use your APU account to join the online orientation sessions on Zoom.
Please watch the “Information System Orientation” video for instructions on how to login to Zoom and other IT systems.

【Common to All Students】

▶ 9:15-9:45 IT Systems Q&A / Live Stream / Voluntary | Details | Join the Event
Have your questions regarding the IT systems used at APU answered. Please go over the Information Systems Orientation video (see above) and the power point slides, which can be viewed by clicking the “Details” link. Attend this session only if there is something you still don't understand after watching the video.

▶ 10:00-16:00 Japanese Placement Test / Online / Mandatory
Japanese placement test for English basis students.

*After March 29 you will need to use your APU account to join orientation sessions on Zoom.
If you have any questions about this, please attend IT Systems Q&A.

March 30 (Wed)

【Common to All Students】

▶ 10:30-12:00 Student Life Guidance Session / Live Stream / Mandatory | Details | Join the Event
Important information and helpful advice on having a successful life at APU.

▶ 13:00-14:00 Important Information from the University / Live Stream / Mandatory | Join the Event
The University will explain university rules and disciplinary actions, actions to take in case of natural disasters, etc.

▶ 14:00-14:30 Students Survey / Live Stream / Mandatory | Details | Join the Event
Register important information with the University.

▶ 14:30-15:00 Using the Co-op / Live Stream / Voluntary | Join the Event
Benefits and functions of joining the Co-op will be explained.

▶ 15:30-16:30 Designing Your Career / Live Stream / Mandatory | Join the Event
Reflect on why you entered APU and envision your ideal future.

March 31 (Thu)

【Common to All Students】

▶ 13:00-14:00 Language Class Registration / Live Stream / Mandatory | Details | Join the Event
Explanations regarding Japanese courses registration.

▶ 14:30-15:30 Library and Study Support orientation / Live Stream / Mandatory | Details |Join the Event
Information about APU Library and Study Support

▶ 15:30-16:30 FLAG EVENT: Get to Know APU & Beppu? #1 / Live Stream / Voluntary | Join the Event
Event details can be found at the URL below.
Instagram: apuflagFacebook: APUFLAG

▶ 17:00-19:00 Hiragana Session / Live Stream / Target Students Only
Learn Hiragana (Japanese characters) and some greetings in Japanese.

【APS】

▶ 11:15-12:00 Learning About APS / Live Stream / Mandatory | Details | Join the Event
The Dean of the College of Asia Pacific Studies will explain how to study and what to expect as an APS student.

【APM】

▶ 10:15-11:45 Learning About APM / Live Stream / Mandatory | Details | Join the Event
The Dean of the College of International Management will explain how to study and what to expect as an APM student.

April 1 (Fri)

【Common to All Students】

▶ 13:30-14:20 Entrance Ceremony / Live Stream / Mandatory | Join the Event (APS / APM)
The 2022 Spring Semester Entrance Ceremony will be held face to face and online. Also, Each new student may bring up to two parents/guardians to the ceremony. The Zoom ID for the ceremony will be sent to students in the following manner.

< Those who attending the entrance ceremony in person >

If you will attend the Entrance Ceremony in person, please carry out the following procedures.

(1) Attendance Application Survey: Please visit the URL below and complete the application in advance.
https://survey2.apu.ac.jp/limesurvey/index.php/758753?lang=ja

(2) Download the Attendance Slip from the link below, complete it, and bring it with you on the day of the ceremony.
Click here to download the Attendance Slip

< Zoom ID >

■ International Students: Click on the link for your respective college above. Also the Admissions Office (International) will send you an email with the Zoom ID. Please join us at the ceremony.

■ Domestic Students: Click on the link for your respective college above. Also please check the "For Successful Candidates" in the News section of the APU website for this information and participate in the ceremony.

* The entrance ceremony will also be broadcast simultaneously. We hope that your family and friends who cannot attend the ceremony will be able to watch the simultaneous broadcast from the Entrance Ceremony Website below.
https://www.apu.ac.jp/home/entrance2022spring/

▶ 14:45-16:00 FLAG EVENT: Social Event- Forge new friendships at APU! #1 / Live Stream / Voluntary | Join the Event
Event details can be found at the URL below.
Instagram: apuflagFacebook: APUFLAG

April 4 (Mon)

【Common to All Students】

▶ 12:30-13:30 FLAG Event: Welcome Café - Ask questions on APU life to FLAG! #1 / Live Stream / Voluntary | Join the Event
Here you can talk with the FLAG members about any aspect of your life here as a student at APU.

▶ 17:00-18:00 Session with a changemaking alumnus / Live Stream / Mandatory | Join the Event
Do not miss this opportunity! Learn from an alumnus who has been selected a Forbes JAPAN 2018 NEW INNOVATOR and is now fulfilling his mission of "realizing a sustainable low-birthrate and aging society"

【APS】

▶ 10:30-12:00 Course Registration and Grading (APS) / Live Stream / Mandatory | Details | Join the Event
Explanations regarding how to register for courses, checking your grades and graduation requirements.

▶ 12:00-12:30 Scholarship Information (Tuition Reduction, MEXT, and JASSO for International Students) / Live Stream / Mandatory | Join the Event
Scholarship requirements and assessment for continuation for international students (Tuition Reduction, MEXT and JASSO)

▶ 15:00-16:30 Student ID Distribution / On-Campus (F Building) / APS Students able to come to the APU campus
Students will receive their student ID card and other important documents needed for APU life.
Student ID Explanation

【APM】

▶ 10:00-11:30 Student ID Distribution / On-Campus (F Building) / Students able to come to the APU campus
Students will receive their student ID card and other important documents needed for APU life.
Student ID Explanation

▶ 14:30-16:00 Course Registration and Grading (APM) /Live Stream/ Mandatory | Details | Join the Event
Explanations regarding how to register for courses, checking your grades and graduation requirements.

▶ 16:00-16:30 Scholarship Information (Tuition Reduction, MEXT, and JASSO for International Students) / Live Stream / Mandatory | Join the Event
Scholarship requirements and assessment for continuation for international students (Tuition Reduction, MEXT and JASSO)

April 5 (Tue)

【Common to All Students】

▶ 16:30-17:30 FLAG Event: Welcome Café - Ask questions on APU life to FLAG! #2 / Live Stream / Voluntary | Join the Event
Here you can talk with the FLAG members about any aspect of your life here as a student at APU.

【APS】

▶ 15:30-16:30 Course Registration Advising Sessions / Live Stream / Voluntary | Join the Event
Course Registration Individual Advising Sessions with FLAG members.

【APM】

▶ 14:00-15:15 FLAG Event: Talk with Seniors in Clubs / Circles / Live Stream / Voluntary | Join the Event
Here you can talk with the seniors doing various clubs/circles in APU.

▶ 15:30-16:30 Course Registration Advising Sessions / Live Stream / Voluntary | Join the Event
Course Registration Individual Advising Sessions with FLAG members.

April 6 (Wed)

【Common to All Students】

▶ 13:00-16:00 Health Checkups / Residents in Oita Prefecture Only (Oitaken Koseiren Kenko Kanri Center)
Checking the latest health condition. All the new students need to be examined.
Be sure to watch the video by the day before your health checkup at the very latest.
Please fill out the APU Student Health Exam Interview Card and bring it with you on the day of the health checkup. APU Student Health Exam Interview Card
(The Health Exam Interview Card is included in the materials distributed at the Student ID Distribution session.)
Periodic Health Checkups

▶ 15:30-17:30 Course Registration Advising Sessions Individual Advising / Live Stream / Voluntary
Course Registration Individual Advising Sessions with Academic Office Staff.
Please apply here if you would like to attend the event, as advance reservations are required. If the class is full, please attend the Course Registration Advising Sessions to be held by FLAG on April 5.

【APS】

▶ 11:30-12:45 FLAG Event: Talk with Seniors in Clubs/Circles / Live Stream / Voluntary | Join the Event
Here you can talk with the seniors doing various clubs/circles in APU.

April 7 (Thu)

【Common to All Students】

▶ 10:00- Course Registration Starts / Online / Mandatory

▶ 12:30-13:30 FLAG EVENT: Social Event-Meeting up with new friends #2 / Live Stream / Voluntary | Join the Event
Event details can be found at the URL below.
Instagram: apuflagFacebook: APUFLAG

▶ 13:45-14:45 FLAG EVENT: Get to Know APU & Beppu? #2 / Live Stream / Voluntary | Join the Event
Event details can be found at the URL below.
Instagram: apuflagFacebook: APUFLAG

▶ 17:00-18:30 Hiragana Session / Live Stream / Target Students Only
Learn Hiragana (Japanese characters) and some greetings in Japanese.

April 8 (Fri)

【Common to All Students】

▶ -10:00 Course Registration Ends / Online / Mandatory

▶ 12:30-13:00 APU Domestic Students Academic Excellence Scholarship / Live Stream / Japanese students who got an offer only | Join the Event
Only for Japanese students who have been been selected for this scholarship. Guidance in Japanese only.*
*Please contact the Student Office if you need information in English.

▶ 16:00-17:00 JASSO Scholarship(Grant-Type / Loan-Type)and Domestic Student Tuition Reduction Scholarship Guidance / Live Stream / Those who wish | Join the Event
Information on how to apply for these scholarships. (Guidance for domestic students who wish to apply. Guidance in Japanese only.*) *Please contact the Student Office if you need information in English.

▶ 17:00-18:30 Hiragana Session / Live Stream / Target Students Only
Learn Hiragana (Japanese characters) and some greetings in Japanese.

April. 11 (Mon)

▶ AY 2022 Spring Semester First Day of Classes
Classes will be held exclusively online during the first week of the spring semester (April 11‐15) to reduce the risk of a cluster outbreak resulting from students travelling to Beppu from various places. However, classes that are only available in person and cannot be taken online will still be held in person during this week, excluding language subjects designated by the university.
Please confirm your classroom or ZoomID on the timetable for your registered courses and attend your classes!
As being late will not be tolerated, please enter / standby online several minutes before class starts.

4. Q & A (Information will be updated frequently.)

Q. I haven't received the announcement with my placement test information and APU-Net user account information. What should I do?
A. Please contact the Academic Office (TEL: 0977-78-1122) if you do not receive this information in the time period listed in "1: Schedule" above.
Q. I want to speak with someone about my classes. What should I do?
A. First, please join the livestreamed “Course Registration and Grading” Guidance Session. If you still have questions after this session please join the “Course Registration Advising” event.
Q. Is it possible to participate in extracurricular activities (clubs, circles, etc.)?
A. The university’s current BCP level is set at level 3 due to the nationwide surge in coronavirus infections. As a general rule, extracurricular activities are only permitted in an online capacity as of March 15, 2022, however, the university may permit student organizations to conduct face-to-face activities on the condition that there are thorough infection prevention measures in place. Please check Campus Terminal and the Student Office website for the most recent information on extracurricular activities.
Q. I want to use the Library, but don't have my student ID yet.
A. Inform the Library counter staff that you haven't received your student ID yet. You will need to show something that identifies you as an APU student (email sent to your APU account, etc.) in place of your ID.

5. Where to direct your guidance inquiries:

Type of Support Offered Office in Charge Inquiries
Student status (leave of absence, withdrawal, etc.). Student Office apustu1@apu.ac.jp
Status of residence(Student Visa), work permits Student Office stuvisa@apu.ac.jp
Tuition Administration Office
Student Office
adgaku@apu.ac.jp (invoices and payments)
t-fee@apu.ac.jp (Other)
Scholarships Student Office apusch@apu.ac.jp
Clubs/circles, events, Local community exchange, homestays Student Office stueca@apu.ac.jp
Illness/injury, health-related consultations Health Clinic booking@apu.ac.jp
Harassment-related consultations Harassment Officers Click on the Harassment Officers link on the left
Dormitory life AP House Office (Student Office) ssc_bo@apu.ac.jp
Job-hunting, career development, internships Career Office career2@apu.ac.jp
Course consultations, Curriculum Academic Office acsubmit@apu.ac.jp
Language learning, placement test Academic Office cleac@apu.ac.jp
IT Systems Academic Office acsystem@apu.ac.jp
General information about classes, study abroad, etc. Academic Office academi1@apu.ac.jp
Emergencies Central Security Office 0977-78-1150 (24 hours)

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