Graduate School (GSA・GSM)

Contents

  1. First Steps to Studies
  2. Events Requiring Attendance
  3. Action Required
  4. Q&A
  5. Useful Links
  6. Contact

*Abbreviations:
GSAM: Graduate School of Asia Pacific Studies – Master’s Program
GSAD: Graduate School of Asia Pacific Studies – Doctoral Program
GSM: Graduate School of Management

Orientation Schedule (PDF)
Zoom URL list (PDF)

FIRST STEPS TO STUDIES

▶ Announcement of Student ID Number, APU Account (ID), Password : March 28

  • This is your account (ID) and password you need to login and access your APU email as well as electronic systems (Campus Terminal), the online registration system, and other IT systems.
  • Information regarding your student ID and APU account (ID and password) will be sent to you by email around March 28.
  • You will need to login to your APU account to be able to join the Zoom orientation sessions and view the orientation documents. Please watch the “Information System Orientation” video for instructions on how to login to each system. (PPT version of the video is available here).
  • Orientation sessions will be conducted online via Zoom. Please read the manual at the link below in order to familiarize yourself with how to use Zoom before orientation begins.
    https://en.apu.ac.jp/academic/page/content0327.html/?c=17
  • It will be possible to view guidance materials from the "Details" link under each guidance session beginning from March 28. Please note that there are cases where the guidance materials will not be accessible until after the guidance has ended.

▶ Check your APU Student ID Number | How to Check
Your APU student ID number is an 8-digit number you will be asked to enter on various occasions such as examination answer sheets, application forms, reports, etc. to confirm your identity. Please make sure to check that information and take note of it.
Your student ID number is listed on the APU Application Final Results Confirmation Page.

▶ Activate APU-Net User Account and APU Outlook email | How to Check
Information about your APU-Net User Account is listed on the APU Application Final Results Confirmation Page. The University uses your APU email address to contact students, so please make sure that you activate them immediately after receiving the details.

▶ APU-Net User Account and APU Outlook Password Change | Details
You can change your password after activating your account.

▶ Prepare for the Academic Writing Training | Details
Attending the Academic Writing Training before beginning your studies is mandatory. The training aims to enhance your academic writing skills and provide knowledge and techniques necessary for completing a large research project (e.g. a thesis, dissertation, report, or case study). There are preliminary readings and assignments for this training, so please make sure that you access the relevant materials from the link above.

▶ APU Support for Entry into Japan for New Students (For International Students) | Details

▶ Student ID card, address registration, opening a bank account, health checkup (International Student Only)
International students will receive their student ID card, register their address, open a bank account, and have a health checkup after they arrive. Details and instructions concerning these procedures will be sent to your APU email account immediately after you arrive in Japan. Check your email frequently, read emails from the University carefully, and follow the instructions. Please be aware that it takes a minimum of 5 weeks to be able to use your bank account once you apply to open one after arriving in Japan.

EVENTS REQUIRING ATTENDANCE

Attendance is required for the following events, so be sure to include them in your schedule! You can access the details of every event by clicking “Details”. Click “Join the Event” 5-10 minutes before the live stream session starts.

March 29 (Tue) JST

You will need to use your APU account to join the online orientation sessions on Zoom.
Please watch the “Information System Orientation” video for instructions on how to login to Zoom and other IT systems.

▶ 9:15-9:45 IT Systems Q&A/Live Stream/All (Voluntary)| Details | Join the Event
Have your questions regarding the IT systems used at APU answered. Please go over the Information Systems Orientation video (see above) and the power point slides, which can be viewed by clicking the “Details” link. Attend this session only if there is something you still don't understand after watching the video.

▶ 10:00-16:00 Japanese Placement Test / Online / All (Mandatory)
 Japanese placement test for English basis students.

*After March 29 you will need to use your APU account to join orientation sessions on Zoom. If you have any questions about this, please attend the IT Systems Q&A.

March 30 (Wed) JST

▶ 10:30-12:00 Student Life Guidance Session / Live Stream / All (Mandatory) | Details | Join the Event
Important information and helpful advice on having a successful life at APU.

▶ 13:00-14:00 Important Information from the University / Live Stream / All (Mandatory) | Join the Event
The University will explain university rules and disciplinary actions, actions to take in case of natural disasters, etc.

▶ 14:00-14:30 Student survey / Live Stream / All (Mandatory) | Details | Join the Event
Register important information with the University.

▶ 14:30-15:00 Using the Co-op / Live Stream / All (Voluntary)| Join the Event
Benefits and functions of joining the Co-op will be explained.

▶ 17:30-19:30 Intensive Japanese Training Session Part 1 / Live Stream / Target Students Only
This ZOOM URL will be sent to the eligible students by e-mail.
The 1st session out of 3 to learn Hiragana and Katakana (Japanese characters) essential to take the Japanese language subject "Survival Japanese 1" and for your everyday life in Japan.

March 31 (Thu) JST

▶ 10:30-11:30 Designing Your Career / Live Stream / All (Mandatory)| Details | Join the Event
Reflect on why you entered APU and envision your ideal future.

▶ 13:00-14:00 Completion Requirements for GSAD / Live Stream / GSAD (Mandatory) | Details | Join the Event
Explanations regarding program overview and completion requirements.

▶ 14:00-15:00 Completion Requirements for GSMM / Live Stream / GSM (Mandatory) | Details | Join the Event
Explanations regarding program overview

▶ 15:00-16:30 Completion Requirements for GSAM / Live Stream/GSAM (Mandatory) | Details | Join the Event
Explanations regarding program overview and completion requirements.

▶ 15:30-16:30 FLAG EVENT: Get to Know APU & Beppu? #1 / Live Stream / GSAM & GSAD (Voluntary) |
Join the Event

Event details can be found at the URL below.
Instagram: apuflagFacebook: APUFLAG

April 1 (Fri) JST

▶ 13:30-14:20 Entrance Ceremony | Join the Event
The 2022 Spring Semester Entrance Ceremony will be held face to face and online. Also, Each new student may bring up to two parents/guardians to the ceremony. The Zoom ID for the ceremony will be sent to students in the following manner.

< Those who attending the entrance ceremony in person >
If you will attend the Entrance Ceremony in person, please carry out the following procedures.
(1) Attendance Application Survey:
Please visit the URL below and complete the application in advance.
https://survey2.apu.ac.jp/limesurvey/index.php/758753?lang=ja
(2) Download the Attendance Slip from the link below, complete it, and bring it with you on the day of the ceremony.
Click here to download the Attendance Slip

< Zoom ID>
Click “Join the event” above. Also, the Admissions Office (International) will send you an email with the Zoom ID. Please join us at the ceremony.

* The entrance ceremony will also be broadcast simultaneously. We hope that your family and friends who cannot attend the ceremony will be able to watch the simultaneous broadcast from the Entrance Ceremony Website below.
https://www.apu.ac.jp/home/entrance2022spring/

▶ 14:45-16:00 FLAG EVENT: Social Event- Forge new friendships at APU! / Live Stream / All (Voluntary) | Join the Event
Event details can be found at the URL below.
Instagram: apuflagFacebook: APUFLAG

April 4 (Mon) JST

▶ 10:00-11:30 Student ID Distribution On-Campus (F Building) / Students able to come to the APU campus
Students will receive their student ID card and other important documents needed for APU life.
Student ID Explanation

▶ 12:30-13:30 FLAG Event: Welcome Café - Ask FLAG questions about APU life #1 / Live Stream / All (Voluntary) | Join the Event
Here you can talk with the FLAG members about any aspect of your life here as a student at APU.

▶ 14:00-16:00 Academic Writing Training Part 1 / Live Stream / All (Mandatory) | Details | Join the Event
Introductory course on academic writing for graduate students. 4 sessions are scheduled in total and attending all sessions is mandatory. This 1st session focuses on writing a research thesis.

▶ 16:00-16:30 Scholarship Information (Tuition Reduction, MEXT, and JASSO for International Students) / Live Stream / All (Mandatory) | Join the Event
Scholarship requirements and assessment for continuation for international students (Tuition Reduction, MEXT, and JASSO)

▶ 17:00-18:00 Session with a changemaking alumnus / Live Stream / All (Mandatory) | Join the Event
Do not miss this opportunity! Learn from an alumnus who has been selected a Forbes JAPAN 2018 NEW INNOVATOR and is now fulfilling his mission of "realizing a sustainable low-birthrate and aging society."

April 5 (Tue) JST

▶ 14:00-16:00 Academic Writing Training Part 2 / Live Stream / All (Mandatory) | Details | Join the Event
Introductory course on academic writing for graduate students. 4 sessions are scheduled in total and attending all sessions is mandatory. This 2nd session focuses on research questions.

▶ 16:30-1730 FLAG Event: Welcome Café - Ask FLAG questions about APU life #1 / Live Stream / All (Voluntary) | Join the Event
Here you can talk with the FLAG members about any aspect of your life as a student at APU.

April 6 (Wed) JST

▶ 11:30-12:45 FLAG Event: Talk with Seniors in Clubs / Circles / Live Stream / All (Voluntary) | Join the Event
Here you can talk with the seniors doing various clubs/circles in APU.

▶ 13:00-16:00 Health Checkups / On-campus / Residents in Oita Prefecture Only
Checking the latest health condition. All the new students need to be examined.
Be sure to watch the video by the day before your health checkup at the very latest.
Please fill out the APU Student Health Exam Interview Card and bring it with you on the day of the health checkup.
APU Student Health Exam Interview Card
(The Health Exam Interview Card is included in the materials distributed at the Student ID Distribution session.)
Periodic Health Checkups

▶ 17:30-19:30 Intensive Japanese Training Session Part 2 / Live Stream / Target Students Only
This ZOOM URL will be sent to the eligible students by e-mail.
This is the 2nd session out of 3 to learn Hiragana and Katakana (Japanese characters) that is essential to take the Japanese language subject "Survival Japanese 1" and for your everyday life in Japan.

April 7 (Thu) JST

▶ 10:00 Course Registration Starts

▶ 12:30-13:30 FLAG EVENT: Social Event- Forge new friendships at APU! / Live Stream / All (Voluntary) | Join the Event
Event details can be found at the URL below.
Instagram: apuflagFacebook: APUFLAG

▶ 14:00-16:00 Academic Writing Training Session Part 3 / Live Stream / All (Mandatory) | Join the Event
Introductory course on academic writing for graduate students. 4 sessions are scheduled in total and attending all sessions is mandatory. This 3rd session focuses on what is an argument.

April 8 (Fri) JST

▶ 10:00- Course Registration Ends

▶ 14:00-16:00 Academic Writing Training Session Part 4 / Live Stream/All (Mandatory) | Details | Join the Event
Introductory course on academic writing for graduate students. 4 sessions scheduled in total and attending all sessions is mandatory. This final session focuses on research ethics and plagiarism.

▶ 17:30-19:30 Intensive Japanese Training Session Part 3 / Live Stream / Target Students Only | This ZOOM URL will be sent to the eligible students by e-mail.
This is the 3rd session out of 3 to learn Hiragana and Katakana (Japanese characters) that is essential to take the Japanese language subject "Survival Japanese 1" and for your everyday life in Japan.

ACTION REQUIRED

April 7 (Thu) 10:00 – April 8 (Fri) 10:00 JST

▶ Course Registration
Please make sure that you register for both 1st and 2nd quarter courses during this period!

During the orientation session

▶ View the following prerecorded guidance sessions / information materials
Visa Information SessionStaying Healthy

April 11(Mon)

▶ Start of Classes, Spring Semester 1st Quarter | 2022 Spring Semester Class Timetable
Check your class timetable and begin attending the classes you registered! Make sure to join all classes a few minutes before the start time as tardiness is not tolerated.

Q&A

Information will be updated frequently.

Q. When should I plan to arrive in Beppu?
A. Spring Semester classes will be offered in a combination of in-person and online instruction. If you did not register for any in-person classes and have internet access, you do not need to rush to come to Beppu. The same applies to orientation sessions.
Q. I haven't received the announcement with my placement test information and APU-Net user account information. What should I do?
A. Please confirm the information on the APU Application Final Results Confirmation Page and contact the Academic Office academi1@apu.ac.jp) if you have not received this information.
Q. I am considering moving to Beppu once the semester begins. Is there anything that I need to do after I arrive?
A. International Students (AP House Residents): Student Office staff will go to AP House to give you your student ID and help you with the paperwork to register your address in Japan and open a Japan Post Bank account.
International Students (Non-AP House Residents): Please come to the Student Office.
Q. I want to speak with someone about my classes. What should I do?
A. Please attend the session about completion requirements for your program for details
Q. I want to set up my VPN so I can access the APU Library database off-campus. Where can I find the instructions?
A. Please check the information on the Academic Office website for details here.
Q. I want to use the Library, but don't have my student ID yet.
A. Inform Library counter staff that you haven't received your student ID yet. You will need to show something that identifies you as an APU student (email sent to your APU account, etc.) in place of your ID.

USEFUL LINKS

Graduate School Website - provides detailed and up-to-date information for graduate students!

Academic Office Website - provides a variety of general academic information.

Course Registration Manual

Campus Terminal - The APU portal for all types of information from the University

Manaba - the learning management system (LMS) used at APU.

Campusmate - Online system for course registration, grade check, job hunting activities, etc.

Syllabus - Online system for course registration, grade check, job hunting activities, etc.

Library - Access to online catalogs, various online databases, and other services.

Turnitin - An online software that provides originality check and plagiarism prevention service and checks for citation mistakes or inappropriate copying.

CONTACT

Areas of Responsibility APU Office Inquiries
Graduate School Office
Course registration, confirmation of completion requirements, inquiries about the course structure, inquiries about seminars and research.
Academic Office Email: ac-grad@apu.ac.jp
Zoom Academic Office Email: zoom@apu.ac.jp
Class absences Email: acsubmit@apu.ac.jp
TA job Email: ta-jobs@apu.ac.jp
Library Library Email: library9@apu.ac.jp
Student job placement support, internships Career Office Email: career2@apu.ac.jp
Employment of graduates *We do not refer students for part-time work.
Tuition Administration Office Email: adgaku@apu.ac.jp
Ritsumeikan Center for Asia Pacific Studies (RCAPS) Research Office Email: rcaps@apu.ac.jp
Alumni Association Alumni Association Email: apualumn@apu.ac.jp
System malfunctions Information Systems Administrative Office Inquiry Entry
Facility rentals APU Operation Support Center
On-campus lost-and-found Central Security Office TEL: +81-977-78-1150
Visitor parking TEL: +81-977-78-1150
Student status
(leave of absence, withdrawal, etc.)
Student Office Email: apustu1@apu.ac.jp
Status of residence(Student Visa), work permits Email: stuvisa@apu.ac.jp
Tuition Administration Office Email: adgaku@apu.ac.jp (invoices and payments)
Student Office Email: t-fee@apu.ac.jp (Other)
Scholarships Student Office Email: apusch@apu.ac.jp
Clubs/circles, events, Local community exchange, homestays Email: stueca@apu.ac.jp
Illness/injury, health-related consultations Health Clinic Email: booking@apu.ac.jp
Harassment-related consultations Harassment Officers Click on the Harassment Officers link on the left
Dormitory life AP House Office (Student Office) Email: ssc_bo@apu.ac.jp

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