Student FAQ With Regards to COVID-19 (Updated on January 28, 2021)

1.Tuition

Q1. Does APU plan to reduce tuition costs with students currently unable to use on-campus facilities? Additionally, does the university offer any financial support for students?
A. APU understands the difficulties students and their families face this year as a result of the coronavirus pandemic. Although classes will be taught both online and in-person this semester, the university remains dedicated to maintaining our high academic standards and steadfast in our belief that it is our duty to provide our students with high quality instruction while doing what we can to keep our students safe. We will continue to provide the same level of academic rigor that students would experience in the classroom. Students will receive grades and credits for their classes as usual.
There have been cases where the university has provided financial assistance to students in the past. One example of this was the decision to reduce tuition for students who had been financially impacted by natural disasters, however, we will not reduce tuition in light of changes to the method of instruction or because students do not have access to the APU campus and its facilities this semester.
APU will adopt measures to provide support to students facing financial difficulties as a result of sudden changes in the household finances of guardians or other persons responsible for paying tuition, and to students facing significant decreases in income from student part-time jobs as a result of the coronavirus pandemic. Information on the types of support and how to apply will be provided as they become available.
Q2. Is it possible to have the tuition payment deadline extended? (Updated on January 18, 2021)
A. Although January 31, 2021 is the original payment deadline for students who applied for a tuition extension, it was decided at a University Senate Meeting that the university would allow students to apply for a re-extension that would extend the payment deadline until February 15, 2021 for this semester ONLY in light of the adverse economic impact of the coronavirus crisis.
Please note that only students who have followed the designated re-extension application procedures and have received permission from the university will be eligible for this re-extension. Please complete all of the application procedures in this document if you are not confident that you will be able to pay tuition by January 31 and wish to have the tuition payment deadline re-extended until February 15.
If you do not pay by the deadline, your name will be removed from the university’s register in accordance with the provisions set out in Article 24 of the university’s Academic Regulations. Also, your credits for this semester will not be recognized.
Please note that tuition payment deadlines will change as of AY2021 and tuition extensions will no longer be possible.
Q3. Has the university implemented any special measures, such as allowing students to pay their tuition in installments?
A. Tuition cannot be paid in installments. Tuition must be paid in full every semester. Please pay your tuition in full by the designated tuition payment deadline.
Q4. I want to know the amount of my AY2020 Fall Semester tuition fees. Is it possible to have my tuition invoice reissued? (Updated on January 18, 2021)
A. Domestic Students living in Japan: The university sent out reissued tuition invoices to students living in Japan on January 7 and 8.
Domestic Students living outside of Japan and International Students: Please check your APU email account. The university sent you an email on January 7.
The university sent invoices in December 2020 with the revised tuition amount to domestic students who applied and were successfully accepted for the JASSO Grant-Type Scholarship or APU Tuition Reduction Scholarship in 2020 Fall Semester,.
Please direct inquiries concerning tuition payment methods and requests to have your tuition invoice reissued to the APU Administration Office. Email: adgaku@apu.ac.jp
Q5. I am not in Japan at the moment and am unable to deposit money in my Japan Post Bank account. How should I pay the tuition fees? (Updated on January 18, 2021)
A. Please transfer your payment through Western Union. Details have been sent to each international student’s APU email address on January 7, 2021. Please follow the instructions in the email. If you are a domestic student who wants to stop paying by domestic bank transfer and would instead prefer to pay from overseas through Western Union, please contact adgaku@apu.ac.jp by January 20, 2021.
Q6. I am currently residing in Japan. Is it possible to pay my tuition online?
A. Yes. Please transfer your tuition payment to APU’s Mitsui Sumitomo Bank account. Do not forget to include your name and student ID so the university will be able to identify who the payment is from.
APU Bank Account for Tuition Payments:https://en.apu.ac.jp/home/life/content61/
Q7. Is it possible to receive a certificate that proves I have paid my tuition through last semester?
A. Yes. Fill out and submit the “Proof of Tuition Payment” application form available at the link below.
https://en.apu.ac.jp/home/alumni/content4/

2.Scholarships

Q1. How do I open a bank account? (International students who enrolled in 2020 Spring or Fall and who will come to APU for the first time) (Updated on January 18, 2021)
A. APU helps international students open Japan Post Bank accounts. Please attend the Guidance Session for opening a bank account after you register your address. Refer to the Action Required section of Campus Terminal for further instructions. (These instructions are only sent to students whose arrival date in Japan has been confirmed.) It may take about one month from the guidance session to be able to use your account. Recipients of the MEXT Scholarship, JASSO Honors Scholarship, JICA Scholarship, or other government scholarships must open a Japan Post Bank account to begin receiving the scholarship payments.
Q2. I want to know more about scholarships.
A. Scholarship information can be found on the Student Office website. The website is updated frequently with the most recent scholarship information. Please check here regularly.
https://en.apu.ac.jp/studentsupport/
Q3. I want to know the application process for the JASSO Grant-Type/Loan Based Scholarship. (Domestic Students Only)
A. Send an inquiry to apusch@apu.ac.jp after referring to the websites below:
JASSO Grant-Type Scholarships:
https://en.apu.ac.jp/studentsupport/page/content0324.html/
JASSO Loan-Based Scholarships:
https://www.apu.ac.jp/studentsupport/page/content0276.html/
【JASSO Honors Scholarship Recipients】(International Students)
Q4. How can I sign the attendance sheet? (Current Students)
A. You will not need to sign the attendance sheet for the remainder of Fall Semester as long as you complete your course registration in Fall Semester and attend your online classes in earnestness. As for March, we will inform you later about what you should do.
Q5. How can I sign the attendance sheet? (New Students)
A. You will need to sign the attendance sheet only once after you arrive in Japan. You will not need to sign it again for the remainder of Fall Semester as long as you complete your course registration for Fall Semester and attend your online classes in earnestness. As for March, we will inform you later about what you should do.
Q6. I am a new student and not in Japan right now, but will I be able to receive the JASSO Honors Scholarship? (Updated on January 18, 2021)
A. According to JASSO policy, students must be in Japan to be able to receive this scholarship. To receive this scholarship, students need to open a Japan Post Bank account and the university needs to register your information with JASSO by February 15, 2021. Considering the time required to open an account and conduct the JASSO procedures coupled with the Japanese government’s restrictions on entering Japan, it would be difficult for students who plan to enter Japan from this point on to receive this scholarship during this academic year. (The 2020 academic year ends in March 2021.)

3.Change of Student Status (Leave of Absence, Reinstatement, Withdrawal, Readmission)

Q1. When is the application deadline to take a leave of absence, be reinstated, or readmitted in 2021 Spring Semester?
A. The deadline to apply for a leave of absence is February 15, 2021.
The deadline to apply for reinstatement or readmission is December 31, 2020 for international students, and February 15, 2021 for domestic students. The application deadline is earlier for international students because of the additional time needed for the student visa paperwork and application process.
Q2. What will happen to the leave of absence guidance sessions for students taking a leave of absence in 2021 Spring Semester to travel abroad or participate in an internship?
A. Face-to-face guidance sessions will not be held this semester. Information concerning leave of absence procedures will be posted to Campus Terminal after the start of the 2nd Quarter, so check Campus Terminal regularly. Students who want to take a leave of absence for reasons due to military service, illness, economic circumstances, or for other reasons should send an email to the address below:
apustu1@apu.ac.jp
Q3. How do I apply for leave of absence, reinstatement, or readmission?
A. First, read through the instructions on the Student Office website and in the Campus Life Handbook. Please send any individual questions to the email address below:
apustu1@apu.ac.jp

4.Student ID

Q1. How can I get my student ID card re-issued?
A. During the Fall Semester, students residing in Japan can have a re-issued card sent by postal mail. Please send your request to the e-mail address below. Cards cannot be posted to locations outside Japan.
apustu1@apu.ac.jp
Q2. How can I renew the validity date of my student ID card?
A. During the Fall Semester, students residing in Japan can have a renewed card sent by postal mail. Please send your request to the e-mail address below. Cards cannot be posted to locations outside Japan.
apustu1@apu.ac.jp
Q3. How can I get a new label for the back of my student ID card?
A. During the Fall Semester, students residing in Japan can have a new label sent by postal mail. Please send your request to the e-mail address below. Labels cannot be posted to locations outside Japan. Labels can also be obtained at the Tokyo Campus and Osaka Campus.
apustu1@apu.ac.jp

5.Certificates

Q1. How can I get a Certificate of Enrollment , Transcript of Academic Record, or other official document issued by the university? (Updated on January 28, 2021)
A. Information on how to request certificates can be found on the Student Office website.
●Details available here.

APU students with “regular enrolled student” or “study abroad” student status can apply online to obtain a Certificate of Enrollment or Transcript of Academic Record at convenience stores in Japan. It is also possible to apply to receive certificates by post.
●Certificate Issuing Service at Convenience Store details
※An APU ID and password are required to log in.

Certificates can also be obtained from the Automatic Certificate Dispenser in front of the APU Student Office and in the APU Library as well as the Automatic Certificate Dispensers on the Tokyo Campus, Osaka Campus, and Ritsumeikan University campus. Operating hours may differ for each campus. Please check the respective website in advance if you plan to use a certificate dispenser on another campus.

Certificates that are unable to be applied for via the online certificate issuing service, such as Certificate of Tuition Payment/Scheduled Payment, can be applied for via an online survey.
●Online survey here

Q2. Is it possible to receive Student Discount Certificates by post? (Updated on January 28, 2021)
A. As a general rule, students are only able to obtain Student Discount Certificates by using the Automatic Certificate Dispensers on campus. Contact the Student Office if you are unable to come to the APU campus or visit any of the other campuses with Automatic Certificate Dispensers (Tokyo Campus, Osaka Campus, and Ritsumeikan University campus).

6.Extracurricular Activities

Q1. Is it possible to participate in extracurricular activities? (Updated on January 18, 2021)
A. Students must submit an online application accompanied by a detailed activity plan to the Student Office to obtain permission in advance for all in-person activities regardless of whether they are on or off campus, however, there is no need to apply for permission to conduct online activities or events. The one stipulation for online activities is that all students must participate from their own homes. Congregating with other club/circle members in one place to participate in an online activity defeats the purpose of holding it online.
Refer to the page below for details on how to apply online to receive permission to hold an in-person activity and for information concerning use of on-campus facilities.
https://www.apu.ac.jp/studentsupport/page/content0338.html/
Information on how to apply for Project B can be found on the Student Office website.
Q2. Is it possible to use the Fitness Room in the Gymnasium and other on-campus facilities? (Updated on January 18, 2021)
A. As of the present time, the Fitness Room is the only on-campus facility that remains closed. The Student Office will make an announcement via Campus Terminal when it reopens.
Q3. Are there online events that I can take part in? (Updated on January 18, 2021)
A. Check our SNS accounts for information on online events hosted by APU as well as those hosted by our diverse student organizations.
Instagram: apu.student
Facebook: https://www.facebook.com/APUSelectedProjects
Q4. Will it be possible to participate in a homestay or local exchange program? (Updated on January 18, 2021)
A. Face-to-face programs such as the homestay program and local exchange program are currently suspended until further notice. The Student Office will post information on Campus Terminal if there are opportunities to participate in any online exchange events. Please direct any additional questions concerning homestays or local exchange to apukoryu@apu.ac.jp.

7.Status of Residence (Visa)

Q1. I left Japan with a special re-entry permit. Can I re-enter Japan?
A. On August 28, 2020, the Government of Japan announced its decision that all foreign nationals with a Status of Residence in Japan who left Japan before August 31, 2020 with a valid re-entry permit (including a special re-entry permit) are eligible to re-enter Japan from September 1, 2020, regardless of when they left Japan.
https://www.mofa.go.jp/mofaj/page1_000864.html

*If you plan to return to AP House, please contact the AP House office in advance.(ssc_bo@apu.ac.jp

Information is being updated on a daily basis, so be sure to check the following websites regularly.
Relevant web pages:
Ministry of Foreign Affairs, “Re-entry of foreign nationals who possess status of residence”:
https://www.mofa.go.jp/mofaj/page1_000864.html
Ministry of Foreign Affairs, “Process and Required Documents for Re-entry”:
https://www.mofa.go.jp/mofaj/ca/fna/page25_001994.html

Monitoring your health after entering Japan
As part of the Japanese government's border control measures, upon entering Japan you will need to undergo a PCR test at the airport and will be asked to remain at home and refrain from using public transportation for 14 days. Please refer to the following websites and exercise caution to ensure the health and safety of both yourself and those around you.

Relevant web pages:
Ministry of Health, Labour and Welfare Strengthened Quarantine Q&A page:
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/kenkou_iryou/covid19_qa_kanrenkigyou_00001.html

Ministry of Justice, “Regarding denial of landing to prevent the spread of COVID-19”:
http://www.moj.go.jp/hisho/kouhou/hisho06_00099.html

Prime Minister's Office Novel Coronavirus Response Headquarters:
https://www.kantei.go.jp/jp/singi/novel_coronavirus/taisaku_honbu.html
Q2. Can I return to my home country to take online classes?
A. You may return to your home country if you wish, provided there is still plenty of time before your Japanese student visa expires.
On and after September 7, persons temporarily leaving Japan with the intent to return must apply in advance via email to the Immigration Services Agency of Japan to receive a “Receipt for Request of Re-entry.”
If you leave Japan without undertaking this application procedure, you may be denied entry to Japan upon arrival.
Refer to the website below for detailed information on re-entry application procedures.
This information is updated regularly. Please be sure to check for the latest information.
http://www.moj.go.jp/nyuukokukanri/kouhou/nyuukokukanri07_00245.html

Students whose visa will expire sometime between November 2020 and February 2021 and who want to return home should inform the Student Office by email (apustu1@apu.ac.jp).
Q3. I am in Beppu right now and my student visa will expire in December 2020. How can I apply to have my visa renewed?
A. A message was sent via Campus Terminal in September to students who need to begin the visa renewal process. First, please fill in the required information for visa renewal on manaba. Visa interviews will be done over ZOOM for students who are in Beppu. The Student Office will send interview details and other important information to the “Action Required” section of Campus Terminal.
Q4. I am not in Japan at the moment and my student visa will expire in December 2020. How can I apply to have my visa renewed?
A. You will not be able to complete the process of renewing your visa if you are not in Japan.
You will need to apply for a new Certificate of Eligibility (COE) if you are unable to return to Japan before your visa expires.
A survey has been sent via manaba to students who need to begin the visa renewal process. Please answer this survey. The Student Office will send you instructions based on your survey answers.
Q5. What should I do about applying for a COE?
A. The Student Office will send instructions concerning the Certificate of Eligibility only to students for whom those instructions apply. Please wait to be notified by the Student Office.
Q6. Is it possible to apply for a work permit at the Student Office?
A. Please send an email to apustu1@apu.ac.jp to inquire about obtaining a work permit.
Q7. What is the difference between the visa sticker in my passport and the Status of Residence I am granted upon entering Japan?
A. The visa sticker in your passport is like a letter of recommendation to be used for obtaining a proper Status of Residence upon entering Japan. When you enter Japan using the visa and obtain your Status of Residence (Residence Card), the expiry date of your Status of Residence will be shown on the Residence Card. The visa itself basically becomes invalid after you have completed arrival procedures, so there is no need to worry about the expiry date shown on the sticker in your passport.

8.AP House

Q1. When is the AP House move-in deadline? (Updated January 28, 2021)
A. The move-in deadline differs depending on the semester you enrolled. Move-in deadlines for AY2020 Fall and 2021 Spring enrollees are as follows.

AY2020 Fall Enrollees
1st year undergraduate students/2nd year undergraduate transfer students: August 31, 2021
3rd year undergraduate transfer students: August 31, 2022
Graduate students (Master’s Program): August 31, 2022
Graduate students (PhD Program): August 31, 2023

AY2021 Spring Enrollees
1st year undergraduate students/2nd year undergraduate transfer students: February 28, 2022
3rd year undergraduate transfer students: February 28, 2022
Graduate School students (Master’s Program): February 28, 2023
Graduate School students (PhD Program): February 29, 2024

Q2. Where can I find more information about moving into AP House? (Updated January 28, 2021)
A. Detailed information for students moving in in March 2021 is available at the URL below. Information for students moving in in September 2021 will be available on the Student Office website at a later date.
https://www.apu.ac.jp/studentsupport/notice/article/?storyid=214
Q3. Where can I find information about AP House facilities? (Updated January 28, 2021)
A. Details on AP House facilities can be found at:
AP House 1-2:https://www.apu.ac.jp/studentsupport/page/content0046.html/
AP House 4:https://www.apu.ac.jp/studentsupport/page/content0310.html/
Q4. I have been accepted to the Student Exchange Program. I am currently residing in AP House, but my period of residence will come to an end and I will need to find housing for the semester before I leave for my program. Is there any way that I would be able to extend the period of residence I have been approved for? (Updated January 28, 2021)
A. Applications for residence extensions are accepted once every semester. If you are interested in applying to extend your period of residence, read through the application guidelines that will be made available prior to the application period, confirm that you meet the eligibility requirements, and submit your application by the deadline.
The extension application period is typically June for Spring Semester and November for Fall Semester.(Application schedule is subject to change.) Information about extension applications and the application guidelines will be posted on Campus Terminal. This information will also be sent directly to AP House residents’ APU email accounts.
※Only a limited number of applicants will be granted extensions. Please keep this in mind when applying.
※As a general rule, AP House 1-2 residents will be granted an extension for housing in AP House 1-2, however, there are cases where the extension will be granted for a room in AP House 3.
※Applications submitted after the deadline will not be accepted.
Q5. I was unable to pay my rent on time. When is the payment deadline and how should I pay? (Updated January 28, 2021)
A. You will receive a Campus Terminal message if you have not paid your rent by the deadline. Transfer the outstanding amount according to the payment instructions in the message.
Q6. My AP House rent payment was unable to be withdrawn from my bank account due to insufficient funds. What should I do? (Updated January 28, 2021)
A. You will receive a Campus Terminal message if your rent payment was unable to be withdrawn from your account. Transfer the payment according to the instructions in the message.
Q7. I am looking for housing after my period of residence at AP House is up. Would it be possible to move from AP House 1-2 to AP House 3? (Updated January 28, 2021)
A. We are not recruiting new residents for AP House 3 at the present time. Information will be posted on the Student Office website when we begin taking applications.

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