Checklist for Graduating Students who are not in Japan

There are many students scheduled to graduate who are unable to enter Japan due to the coronavirus pandemic. Please refer to the following and start checking off the things you need to do before you graduate.

At Your Apartment

Moving Out

(1) In order to terminate your rental or tenancy contract, you must notify your landlord, property manager, or real estate agent by the date stipulated in your contract. This is typically done one to three months prior to the date you wish to move out.
Note) * Additional charges may be incurred if you do not give sufficient notice before moving out.
 Please read your rental agreement carefully before terminating your contract.
* If you can not contact your landlord, property manager, or real estate agent by email or telephone, please consult with the Student Office. (Email: apustu1@apu.ac.jp)
* You will not be able to enter Japan with your student visa or use the university guarantor system after you graduate.
(2) Clean out your room You cannot leave any personal belongings behind when you move out.
Make sure that you bring all furniture, appliances, bicycles, motorbikes, or any other personal belongings with you. Please consult with the Student Office if you are not in Japan and unable to ask a friend for assistance.
(3) Return your room key
Please return your room key to your real estate agent by post. Please consult with the Student Office if you are unable to do so.

Please email the Student Office with any questions.
Email: apustu1@apu.ac.jp

Utilities

Cancel Your Utilities
(1) Remember to cancel your electricity, water, gas, internet, cable, cell phone, and other services.
Kyushu Electric Power:You can cancel your contract by phone or fax.
Contact each respective company for information on how to cancel your service.
(2) Mobile Phone
au: Call the Customer Support Center and inquire about canceling your contract. (It is possible to call the au Customer Support Center from overseas.)
https://www.au.com/english/support/?aa_bid=we-we-egn-1002
docomo: It is possible to have a proxy apply to cancel your contract. The individual serving as your proxy will need to show ID and submit a copy of your ID as well.
softbank: Call the SoftBank Global Call Center and inquire about canceling your contract.
https://www.softbank.jp/support/faq/view/12226
Note) Please note that the University is unable to apply to cancel a student's utilities on their behalf.

At Your Bank

Close your bank account
(1) Japan Post Bank:You must go to a Japan Post Bank to close your account. (It does not have to be the bank where you opened your account. You can close your account at any Japan Post Bank in the country.)
(If you are not in Japan) It is possible to designate a proxy to apply to close your account on your behalf. Your proxy must submit a proxy letter filled out by the account holder as well as the account holder's bank book and bank card.
https://www.jp-bank.japanpost.jp/tetuzuki/ininjo/tzk_inj_index.html
(2) Oita Bank:It is not possible to cancel your Oita Bank account if you are not in Japan nor is it possible to designate a proxy to close your account for you.
(3) Mirai Shinkin Bank:It is not possible to cancel your Mirai Shink Bank account if you are not in Japan nor is it possible to designate a proxy to close your account for you.
Please contact the bank directly if you need information on how to close your account at a bank other than those listed above.

Residence Card (Student Visa)

Return your residence card to the Immigration Bureau

You need to return your residence card to the Minister of Justice.
Please send your residence card to the following office by mail:
Tokyo Port Bay Joint Office 9F, 2-7-11. Aomi, Koto-ku, Tokyo 135-0064
Tokyo Immigration Bureau, Odaiba Office
E http://www.immi-moj.go.jp/english/tetuduki/kanri/shyorui/24.html
J http://www.moj.go.jp/nyuukokukanri/kouhou/nyuukokukanri10_00020.html

APU Student ID

Return your Student ID Card to the Student Office

You need to return your Student ID Card to the Student Office. If it is difficult to return your ID by post (individuals who live overseas, etc.), you may do so after returning to Japan.
Address:
Ritsumeikan Asia Pacific University, Student Office
1-1 Jumonjibaru, Beppu, Oita 874-8577 Japan
Attn: Student Status Team

At City Hall

Submit a Departure Notification and Cancel National Health Insurance

You will need to submit a Departure Notification to Beppu City Hall. If you do not this, you will continue to be billed for National Health Insurance even if you are not in Japan.

Required documents

  • Departure Notification (You can download the form from the link below.)
  • A copy of your Residence Card (both sides)
  • A copy of your passport (ID photo page and the page with your most recent Japanese departure stamp)
  • Contact Information (name, email address, telephone number, address in your home country)

<Beppu City Hall>
Address: 1-15, Kaminoguchi, Beppu-shi, Oita-ken Beppu City Hall, Citizen's Section, 874-8511 Japan
(〒874−8511 大分県別府市上野口町1番15号 別府市役所 市民課 窓口サービス第1係・第2係)
Departure Notification:
https://www.city.beppu.oita.jp/files/01010040.pdf


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