Application Documents and Procedure | Ritsumeikan Asia Pacific University

Application Documents and Procedure

Application Documents and Procedure

  1. Step 1

    Read “Information Sheet and the following Application Guidelines

  2. Step 2

    Prepare documents required to upload

  3. Step 3

    Complete Online Application

  4. Step 4

    Send us the original and official documents required.

The below describes the basic information regarding the application procedure and the documents that are needed. More detailed information regarding the application is available in the “Inbound Student Exchange Program Application Guidelines”. Please refer to the guidelines if you are unsure about anything below.

Nomination and Application Deadlines

Nomination Deadline Application Deadline
Spring Semester Enrollment October 1 October 22
Fall Semester Enrollment April 1 April 22

Application Procedure

  1. 1.Before starting online application, prepare the following documents digitally as you are required to upload them in the in online application. The documents must be written in English or Japanese.

    • (a)Valid Passport Copy

    • (b)ID photo

      • This will be used for your Certificate of Eligibility application to the Immigration Services Agency of Japan and must meet the requirements as detailed on their website.

    • (c)Financial Proof – Certificate of Deposit Balance issued by Bank, Scholarship Letter, etc.

      • Official and original document is required.

      • If the original document was issued electronically, an electronical version will suffice. If the original document was issued on paper, we require you to send us the original by post.

      • It must be dated within three months from the date of exchange program application.

      • Required minimum amount: 500,000 yen for one semester / 1,000,000 yen for one year

      • Balances of Mutual Fund accounts, Stock Market, and life insurance policies are not acceptable.

    • (d)Language proficiency score

      • Please make sure that your language proficiency score meets the requirement written in (iv) of 3. Application Eligibility. If you do not have a valid score sheet, we can instead accept an official letter certifying your English or Japanese proficiency issued by a professor or instructor at your home university who can evaluate your language ability.

      • Proof of English language proficiency will be exempted if applicants are from partner universities located in the following countries: Australia, Canada, Singapore, U.K. and U.S.A.

  2. 2.Complete online application

  3. 3.Send the original and official financial proof to the address below via international courier or registered mail. If the financial proof was issued digitally by the organization, there is no need to send it to us via courier or registered mail.

    Mailing address:
    Inbound Student Exchange Coordinators c/o Academic Office,
    Ritsumeikan Asia Pacific University
    1-1 Jumonjibaru, Beppu, OITA 874-8577 JAPAN
    TEL:+81-977-78-1101

Important Notes for Application

  1. 1.Only original documents that cannot be reissued will be returned to the applicants upon request. Proof of language ability, academic transcript, as well as notarized documents cannot be returned. Please note that if a request is not made within half a year after enrollment, submitted documents will be discarded under APU's Document Preservation Regulation. In addition, documents will not be returned under any condition after graduation.

  2. 2.Change of college will not be allowed.

  3. 3.For documents that are written in neither English nor Japanese, please attach an official translation with the translator’s name, contact details and signature.

  4. 4.In case where there is only one copy of the original document or if there are problems in submitting the original document, certified copies from the issuing institutions or organizations will also be accepted.

  5. 5.Your acceptance to APU will be revoked if any false information or forgeries are found within a submitted application, even after enrollment. Any evidence of plagiarism will result in rejection of the application.

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