Ritsumeikan Asia Pacific University

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Student Life

How to Request Certificates / Transcripts

Notice

Automatic Certificate Dispenser Use Temporarily Suspended During the New Year Holidays

Automatic Certificate Dispensers will not be able to be used from December 26, 2020 (Sat) to January 5, 2021 (Tues) while administrative offices are closed for the New Year holidays.

  1. Usage Suspension Period
    <Automatic Certificate Dispenser in front of the Student Office>
    Usage suspended from 18:00 on Friday, December 25, 2020 until 9:00 on Wednesday, January 6, 2021.

    <Automatic Certificate Dispenser in the APU Library>
    Usage suspended from 18:00 on Friday, December 25, 2020 until 10:00 on Monday, January 4, 2021.
  2. The following chart shows the dates the Student Office will mail certificates based on the date the certificate request was received by email, survey, or via the online system. This only applies to students who request to receive their certificate by postal mail.
    Date Received Student Office Mailing Date
    (1) Received by Dec. 23 Mailed by December 25
    (2) Received on Dec. 24 Mailed on Jan. 6, 2021
    (3) Received on Dec. 25 Mailed on Jan. 7, 2021
    (4) Received during the New Year Holidays Mailed on or after Jan. 8, 2021
  3. Certificate Issuing Service at Convenience Stores
    The certificate issuing service at convenience stores is able to be used throughout the New Year holidays. Apply online to print out certificates using the multifunction copy machine at convenience stores.
  4. Student Discount Certificates
    Student Discount Certificates can only be obtained via an Automatic Certificate Dispenser. Be sure to print out the Student Discount Certificates before Automatic Certificate Dispenser use is temporarily suspended if you intend to use a Student Discount Certificate during the New Year holidays.

■Certificate issuing service at convenience stores to commence from December 2020
Beginning from December 1, 2020 it will be possible for students (those with “regular enrolled student” or “study abroad” student status) to obtain certificates (“Certificate of Enrollment” “Transcript of Academic Record” “Certificate of Prospective Graduation/Completion” “Health Certificate”) at convenience stores.
To use this service, you will need to apply online in advance and either pay with a credit card or at the convenience store.
Certificates will be issued using the multifunctional copy machines at convenience stores throughout Japan.
Please note that this service is only able to be used by students with a student status of either "regular enrolled student" or "study abroad” for the time being.
We plan to make this service available to a wider range of students, such as students taking a leave of absence and alumni, in the future.

■In principle, students will not be able to apply in-person for certificates at the Student Office counter during 2020 fall semester.
Regular enrolled students who need to apply for a certificate are encouraged to apply by post or email. Please refer to "How to Request Certificates/Transcripts" below for instructions on how to apply for certificates by post or email.
Thank you for your cooperation.
Please refer here for information on student discount certificates.

■It is possible to issue your Transcript of Academic Record that shows your grades up to the last semester (not the most recent one) from the date grades are released up to the start of the next semester. Please be aware that your updated Transcript of Academic Record that has your grades from the most recent semester will not be able to be issued until the new semester begins.

■Students who are in their 9th semester or above must renew their student ID card every semester. If your student ID card is expired, you cannot use the Automatic Certificate Dispenser.

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