Absence from Class due to Job Hunting Activities

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What is a Job-Hunting Certificate?

The Student Office issues a “Job-Hunting Certificate” to certify that a student was absent from classes due to job-hunting activities (such as recruitment exams or interviews).
Absences from classes for the purpose of job hunting do not count as excused absences. In addition, the Job-Hunting Certificate does not automatically count an absence as attendance. Decisions regarding how absences are handled or accommodated are made by each course instructor.

Eligible and Ineligible Job Hunting Activities

Eligible Activities

Written examination and/or mandatory interview for screening
For activities taking place online, please only apply for class(es) during the event time.
*Absences for class(es) before/after due to preparation or travel cannot be applied for.
Company information session that constitutes one of the mandatory steps for screening (*1)
Job-Offer confirmation ceremony (Naitei-shiki)

*1 "Company information session that constitutes one of the mandatory steps for screening" means a required seminar event in the company's selection process, i.e. an event without attending which you cannot, for instance, obtain the company's entry sheet or proceed to the ensuing step.

Ineligible Activities

Company information session that is not mandatory in the company's screening process
Job Fairs with only company information sessions, excluding interviews
Participation in events held by your prospective employer, i.e. pre-training after receiving a job offer, gatherings intended to foster friendship among prospective employees, medical check-up, interviews for assigning prospective sections, company tours for prospective entrants
Internship
Time for travelling the day before or after the event
Job hunting activities abroad

Application Deadline

Applications must be submitted by 16:30 on the last class day (excluding final examination periods, Back-up class days and make-up class days) of the relevant subject.

*For session courses, the deadline is 16:30 on the last day of the course.
*Late applications will not be accepted.

AY2026 Spring Semester Courses

1st Quarter Subjects: Friday, May 22, 2026, 16:30
2nd Quarter and Semester Subjects: Tuesday, July 21, 2026, 16:30
Session Subjects: Monday, August 3, 2026, 16:30

AY2026 Fall Semester Courses

1st Quarter Subjects: Friday, November 20, 2026, 16:30
2nd Quarter and Semester Subjects: Friday, January 29, 2027, 16:30
Session Subjects: Friday, February 12, 2027, 16:30

For inquiries regarding class absences, please contact the Student Office (acsubmit@apu.ac.jp).

Application Procedures

	Absence from Class	Absence from Session classes	Absence from Final Examinations
Eligibility	Spring Semester Enrollees: 6th semester and above Fall Semester Enrollees: 7th semester and above
Procedure	1. When the interview slot overlaps with your classes or final examinations, try to request for the company to reschedule. 2. If rescheduling is not possible, inform the respective faculty that you are unable to attend class due to mandatory job hunting activities and kindly request to be excused from class. 3. Confirm whether the current job‑hunting activity is eligible for the issuance of the Job-Hunting Certificate. If it is eligible, submit the following required documents to the Student Office.
Required Documents	Please apply by attaching either A + C or B + C. A. Attach the Verification of Job Hunting Activity Form The document must be stamped or signed by the company. Verification of Job Hunting Activity for Regular Classes or Session Classes Verification of Job Hunting Activity for Final Examinations B. Attach all of the following documents: 1) A document with the company name, event date and time, and event location* (email from the company, screenshot of the MyPage, etc.) 2) A document confirming your attendance (Screening results email, a document issued by the company confirming your participation, email confirming that you participated, etc.) 3) A document confirming that attendance at the information session is mandatory 3) is required for students who have participated in an information session as a necessary step in the hiring process. (Document explaining that you cannot continue in the company’s screening without participating in the information session, clearly lists participating in an information session as a requirement, etc.) C.Copy of your Web Timetable Be sure to log in to the Student Portal on a computer, take a screenshot of the Web Timetable screen, and submit it. Please attach a copy that shows the days of the week and periods for all the courses you are applying for.
Document Submission	https://sp.apu.ac.jp/studentportal (Applications submitted at the Student Office front desk or by email will not be accepted.)		Application for Job Hunting Activity Certificate
Deadline	By 16:30 on the last day of class in the quarter (excluding the final exam period and Make-up classes)	By 16:30 on the last day of the session course	Please check the Make-up Exam Page on the Academic Office website
If you are unable to meet the deadline	Please make sure to immediately inform the Student Office in person or by email (career2@apu.ac.jp) ONLY. Late submissions will NOT be accepted under any circumstances, if you fail to notify us of such in advance.		Contact the Academic Office
Notification from the Student Office regarding approval or non-approval	Notification of will be sent to your Student Portal and APU email account 3 business days after submission (if there are no issues)	Notification of will be sent to your Student Portal and APU email account on the next business day after submission (if there are no issues)	Notification of will be sent to your APU email account on the next business day after submission (if there are no issues)
Upon receipt of approval	Your course instructor has been notified of the approval of your application. Be sure to contact your instructor directly to confirm how to make up for any missed classes.		The student uploads the documents to the Academic Office ‘Application Form for Make Up Examination’ to apply for the make-up exam

【Important Notes】

It is the student’s responsibility to collect and submit all required documents. Please refrain from requesting the company to send any documents to the Student Office.