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You can use email and calendar services through the email address issued by APU.
APU's email system is provided via Microsoft365 a service from Microsoft.
Contents
※Note: There are multiple links to Ritsumeikan's Japanese pages on this page. From the "Select Language" (“言語を選択”) menu at the top of each manual, select English(“英語”) to display the translated page.
1. Usage Flow
STEP.1 Initial Login and Setup
Complete the initial setup according to the Email Initial Setup Manual.
STEP.2 Start Using Email
Important announcements from the university may be sent via email. Be sure to check your mailbox regularly.
How to Use the Email System
Microsoft 365 is a Microsoft service. If you have any questions about how to use it, please refer to the help section, official Microsoft documentation, or the Microsoft Community.
Microsoft Community
The Microsoft Community is a website managed by Microsoft, where users and experts exchange information on Microsoft products and related questions.
STEP.3 Termination of Use (e.g., Graduation or Resignation)
When your affiliation with APU ends (e.g., graduation or resignation), you will no longer be able to use your APU email account. Please migrate your data to an external email service.
Refer to the manual for detailed instructions on how to do this.
2. Rules
| Rule | Details |
|---|---|
| Eligible Users | Students, faculty, staff, and researchers |
| Usage Period | As long as you are affiliated with APU |
Important Notes
Do not use half-width katakana (1-byte katakana), as they can cause garbled characters.
Be cautious when handling emails from unknown senders. Never open attachments or click links carelessly.
Microsoft 365 services are used for email. For a list of available Microsoft 365 services, refer to the Microsoft 365 Service List.
3. Specifications
| Item Specification | Details |
|---|---|
| Mailbox Storage Capacity | 50GB |
| Number of Forwarding Addresses | 1 Possible via mail rule settings (see manual for details) |
| Sender Display Name | Cannot be changed |
| Character Encoding for Sent Emails | Cannot be specified |
| Max Number of Recipients per Email | 500 (including CC and BCC) |
| Max Email Size | 35 MB (including attachments) |
| Daily Send Limit | 10,000 emails |
| Per Minute Send Limit | 30 emails (automatically adjusted by the system) |
| Attachment Restrictions |
Files with extensions that may pose security risks are blocked
【Blocked File Extensions (Outlook on the Web)】
【Blocked File Extensions (Microsoft Outlook)】
※If a received email contains any of the above file types as attachments, access to those files will be restricted. |
| Mobile Phone Usage | Not available on feature phones (non-smartphones). |
| Emails Likely to Be Flagged as Spam |
※ No official Microsoft documentation available on this point |
4. Manuals
※ Note: In each manual, replace any instances of the email address “@xx.ritsumei.ac.jp” and the term “Ritsumeikan University” with “@apu.ac.jp” and “APU”, respectively.
5. Inquiries
Information Systems Administrative Office
Location: Building D, 3rd Floor
Hours: Mon-Fri, 10:00-16:30
Inquiry Form
