Student Life

Application Procedures

Certificates such as the Certificate of Enrollment and Transcript of Academic Record can be obtained from the 1) automatic certificate dispenser, 2) certificate issuing service at convenience stores or 3) digital certificate issuance service. Please fill out the Certificate Request Form (Student Office counter pick-up ) and send it as an e-mail attachment if you need a Certificate of Tuition Payment/Scheduled Payment, a Scholarship Certificate, or have other special certificate requests (need the university to fill in a form to be submitted to an external organization, etc.).

Email :shoumei@apu.ac.jp

Using the Automatic Certificate Dispenser

• Certificates Issued

*You must have a valid student ID to use the automatic certificate dispenser.
*Students who are in their 9th semester or above must renew their student ID card every semester. You cannot use the Automatic Certificate Dispenser to issue certificates if your student ID card has expired.
*Certificates can be issued using the automatic certificate dispensers located on the Ritsumeikan Tokyo Campus, Osaka Campus and Ritsumeikan University campus. Operating hours may differ for each campus. Please check the respective university website in advance if you plan to use a certificate dispenser on another campus.

[IMPORTANT]
The current automatic certificate dispenser will be out of use in mid-December. After mid-December, students will only be able to print out student discount certificates from the machine. If you would like to obtain certificates in paper, please use the certificate issuing service at convenience stores.

Certificate Issuing Service (Convenience Stores / Mail)

• Certificates Issued

This service allows students to print out certificates at will using the multifunctional copy machines in convenience stores in Japan (7-ELEVEN, FamilyMart, and Lawson).
*This service is not available at Japanese convenience stores located overseas.

Please request to have the certificate sent by mail in the following cases.

• You need APU to put the certificate in sealed envelope
• You need APU to send the certificate directly to an external organization or company by post.

Service Use

How to apply for a certificate

-Log in and select the type of certificate and your preferred method of receipt (either directly at a convenience store or by post). Pay the service charge.
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-If you choose to use the certificate issuing service at convenience stores, your certificate will be printed using the multifunctional copy machines in the convenience store you select.
*If you choose to receive a certificate by post, please wait for it to arrive. Certificates are sent out in the order we receive applications and may take some time.

*Please contact the Student Office before completing your application if you wish to have other certificates issued.
Contact：shoumei@apu.ac.jp Please title your email as “Application for Certificate Issuance”

Log in with your APU ID and password. Internet Explorer is not supported.

*Service Information

• Certificates, including the university seal, are printed in black and white, however, are considered by the university to be an official university-issued certificate. The words “copies prohibited” will appear if you attempt to make a copy of a certificate. Although the words may be somewhat visible on the original certificate itself, this does not indicate a printing problem.
• Service available 24 hours a day/365 days a year
  (Service will be temporarily suspended on April 1 and September 21. There may be additional cases where service is suspended due to system maintenance.)
• Printing Restrictions
  *Please check the printing deadline in the "Certificate ready to be issued" email you will receive after you apply.
• Sealed Envelopes
  Please choose to have the certificate mailed to you by post if you need it to be in a sealed envelope.
• Certificates to be Submitted to the Ministry of Foreign Affairs of Japan
  Previously, the Ministry of Foreign Affairs did not accept certificates issued at convenience stores. However, since February 2026, certificates issued at convenience stores have become acceptable. Therefore, certificates issued at convenience stores may be submitted directly to the Ministry of Foreign Affairs.
• Contact information and service manuals here.

Terms of Use

By using the certificate issuing service at convenience stores, you are deemed to have agreed to the following terms of use.
Terms of “Net Print” Service (7-ELEVEN)
* Available in Japanese only
Terms of “Network Print” Service (FamilyMart and LAWSON)
* Available in Japanese only

Inquiries

Please address any inquiries regarding use of the certificate issuing service (convenience store/postal mail) or how to use the multifunctional copy machines, etc to the help desk below.

Uchida Shomeishō Gakugai Hakkō Service Help Desk (Call Center)
0120-954-993　9:00~23:00 (Available weekdays as well as Saturdays, Sundays, and national holidays) *Assistance available in Japanese only.

You will be required to provide personal information when inquiring at the Help Desk (Call Center).
Please refer to the following link for details on how personal information is handled.
https://uchidayoko-gakugai.net/PrivacyPolicy/
* Available in Japanese only

How to Use the Multi-copy Machine at a Convenience Store

7-ELEVEN

details: ※Available in Japanese only

FamilyMart and LAWSON

details: ※Available in Japanese only

Please direct all other certificate-related inquiries to the Student Office.
Student Office Email: shoumei@apu.ac.jp

Digital Certificate Issuance Service

• Certificates Issued

Digital certificates can be issued through Parchment, a digital credential platform.
The authenticity of a digital certificate is verified through the university's electronic signature embedded in the PDF file. Please note that authenticity cannot be verified if the PDF is printed on paper.

How to Use the Service

Certificate Application Procedure

Log in with your APU ID and password. Internet Explorer is not supported.

*Notes on Using the Service

• Service Availability: 24 hours a day, 365 days a year. (The service will be unavailable on April 1 and September 21.The service may also be temporarily suspended due to system maintenance or other operational requirements.)
• For user manual, click here
  Current students should refer to Section 2.1 (Pages 4–10) for login instructions.

Certificates issued

*1 Transcript of academic record issued from January 2026 onward will no longer display courses marked as “E: Exemption.”
*2 Certificate of Prospective Graduation/Completion: Issued only to students who have met the graduation/completion assessment criteria.
*3 Only automatic certificate dispensers can issue Student Discount Certificates. Exchange students from Ritsumeikan University will be issued Student Discount Certificates issued by Ritsumeikan University. Student Discount Certificates cannot be issued to students on leave of absence or non-regular students.

Fees

*An additional fee will be charged for shipping.

• Domestic Mail (Letter Pack 430) 430 yen
• Overseas Mail (EMS etc.)
  First Zone – China, South Korea, Taiwan 1,450 yen
  Second Zone – Asia (excluding China, South Korea, Taiwan) 1,900 yen
  Third Zone – Oceania, Canada, Mexico, Middle East, Europe 3,150 yen
  Fourth Zone – U.S. (including Guam and other U.S. territories) 3,900 yen
  Fifth Zone – Central and South America (excluding Mexico), Africa 3,600 yen

[NOTE] If you would like to apply for special certificates, it will cost 500 yen per copy.

Payment Methods

*Cash and postal money orders will not be accepted.
*We are unable to refund the fee once you have paid. Be sure to confirm your application contents carefully before paying.