Ritsumeikan Asia Pacific University

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Student Life

Current Students (Regular/Study Abroad)

*Students on a leave of absence and those with non-regular student status can apply from here.

Application Procedures

Certificates such as the Certificate of Enrollment and Transcript of Academic Record can be obtained from the automatic certificate dispenser on campus or by using the certificate issuing service (convenience stores/postal mail). Apply via survey if you need a Certificate of Tuition Payment/Scheduled Payment, a Scholarship Certificate, or have other special certificate requests (need the university to fill in a form to be submitted to an external organization, etc.).

Using the Automatic Certificate Dispenser (regular students only; excluding students on LOA)

Certificates Issued

Locations Operating Hours
Building A, 1st floor Monday-Friday, 08:45 - 18:00
APU Library During opening hours http://www.apu.ac.jp/media/

Certificates can be issued using the auomatic certificate dispensers locaed on the the Ritsumeikan Tokyo Campus, Osaka Campus and Ritsumeikan University campus.
*Operating hours may differ for each campus. Please check the respective universiy website in advance if you plan to use a certificate dispenser on another campus.

Certificate Issuing Service (Convenience Stores / Mail)

Certificates Issued

The certificate issuing service launched on December 1, 2020.

This service allows students to print out certificates at will using the multifunctional copy machines in convenience stores in Japan (7-ELEVEN, FamilyMart, and Lawson).
*This service is not available at Japanese convenience stores located overseas.

Please request to have the certificate sent by mail if you need it in sealed envelope, require the university to send it directly to an external organization or company, or if you live overseas.

Service Use

How to apply for a certificate

-Log in and select the type of certificate and your preferred method of receipt (either directly at a convenience store or by post). Pay the service charge.

-If you choose to use the certificate issuing service at convenience stores, your certificate will be printed using the multifunctional copy machines in the convenience store you select.
*If you choose to receive a certificate by post, please wait for it to arrive. Certificates are sent out in the order we receive applications and may take some time.

Log in with your APU ID and password. Internet Explorer not supported.

*Service Information

■Certificates, including the university seal, are printed in black and white, however, are considered by the university to be an official university-issued certificate. The words “copies prohibited” will appear if you attempt to make a copy of a certificate. Although the words may be somewhat visible on the original certificate itself, this does not indicate a printing problem.

■Service available 24 hours a day/365 days a year
(Service will be temporarily suspended on the first day of each semester. There may be additional cases where service is suspended due to system maintenance.)

■Printing Restrictions
*Please check the printing deadline in the "Certificate ready to be issued" email you will receive after you apply.

■Sealed Envelopes
Please choose to have the certificate mailed to you by post if you need it to be in a sealed envelope.

■Certificates to be Submitted to the Ministry of Foreign Affairs of Japan
The Ministry of Foreign Affairs of Japan will not accept certificates printed at convenience stores. If you need to submit a certificate to the Ministry of Foreign Affairs, please choose to have the university send you the certificate by mail when applying. Additionally, leave a note in the comments section of the application to let the university know that you will be submitting the certificate to the Ministry of Foreign Affairs.

■Contact information and service manuals here.

Online Survey Applications

Certificates Issued

Application Procedures

Step1: Submit your application via the online survey

Step2: Pay (e-apply)

★★Tuition Payment Receipts (International Students Only) Click here★★

*You will need to complete separate payment procedures after submitting your application.

Certificates issued

Certificate Certificate Dispenser Certificate Issuing Service
(Convenience Store / Mail)
Online Survey
Certificate of Enrollment
Transcript of Academic Record
Certificate of Prospective Graduation/Completion
Health Certificate
Student Discount Certificates
Certificate of Payment/Scheduled Payment
Scholarship Certificate
Teaching Certificate Program
Special Request Certificates

*Certificate of Prospective Graduation/Completion : Issued only to students who have met the graduation/completion assesment criteria.
*Please refer to the Academic Handbook for assessment and crieria details.
*Certificate for Teaching Certificate Program Students:Issued only to students in the Teaching Certificate Progam.

Fees

Fees Certificate Dispenser Certificate Issuing Service
(Convenience Store)
Certificate Issuing Service (Mail) Online Survey
Issuance fee 200 yen/per copy 200 yen/per copy 200 yen/per copy 200 yen/per copy
System usage fee 250 yen/per use 250 yen/per use
Printing fee 20 yen/per copy
Postage fee Rates below Rates below

*An additional fee will be charged for shipping.

  • Domestic Mail (Letter Pack 370) 370 yen
  • Overseas Mail (EMS etc.) Asia 1,400 yen North America, Oceania 2,400 yen Europe 2,450 yen South America, Africa 2,400 yen

Beginning from June 1, 2021, some regions will be subject to a "tentative extra charge for EMS."
Refer to the Japan Post website below for details.

https://www.post.japanpost.jp/int/2021fee_change/ems_en.html

Payment Methods

Credit Card
Convenience Store *Your application will automatically be cancelled if you do not pay the fee by the deadline.

Terms of Use

By using the certificate issuing service at convenience stores, you are deemed to have agreed to the following terms of use.
Terms of “Net Print” Service (7-ELEVEN)
https://www.printing.ne.jp/support/bp/eula_bp.html
* Available in Japanese only
Terms of “Network Print” Service (FamilyMart and LAWSON)
https://networkprint.ne.jp/bot/terms.html
* Available in Japanese only

Inquiries

Please address any inquiries regarding use of the certificate issuing service (convenience store/postal mail) or how to use the multifunctional copy machines, etc to the help desk below.

Uchida Shomeishō Gakugai Hakkō Service Help Desk (Call Center)
0120-954-993 9:00~23:00 (Available weekdays as well as Saturdays, Sundays, and national holidays) *Assistance available in Japanese only.

You will be required to provide personal information when inquiring at the Help Desk (Call Center). Please refer to the following link for details on how personal information is handled.
https://uchidayoko-gakugai.net/PrivacyPolicy/
* Available in Japanese only

Please direct all other certificate-related inquiries to the Student Office.
Student Office Email: shoumei@apu.ac.jp

How to Use the Multi-copy Machine at a Convenience Store

7-ELEVEN

details: ※Available in Japanese only

FamilyMart and LAWSON

details: ※Available in Japanese only

Handling of Personal Information

Applicants will be asked to submit identity verification documents to show proof of identity and to confirm they are applying on their own will.
The documents submitted will be used solely for the purpose of issuing the requested certificate(s).

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