V. Absences Authorized by the University
Share on:
(1) Purpose of the System
This system aims to support students who are active both inside and outside the classroom by authorizing absences for activities that meet the requirements in (3). The activities must be deemed to be as beneficial as time spent in class and may only be used for activities that conflict with class time.
However, it is ultimately up to each individual professor to decide how to count the absence.
(2) Eligible Activities
In principle, this system is only eligible for activities of registered organizations that complete the designated application process at the Outreach and Research Office.
(3) Cases Eligible for Consideration under the Policy for Authorized Absences
- 1. Participation in international events, All-Japan national events, or other qualifying tournaments. (regional tournaments, prefectural tournaments, etc.)
- 2. When requested by the University to participate in an activity. (University exchange events, local exchange events, etc.)
- 3. Other activities deemed to be equivalent to the above.
(4) How to Apply
1. Once the schedule for competitions and other events is finalized, submit an application to the Outreach Research Office via WaWa (Applications must be submitted on an organizational basis).
- (1) On the WaWa participating in events hosted by non-APU organizations section, select “Apply” under the section for university-authorized leave of absence.
- (2) Attach a document that outlines the details of the event to the form.
- (3) Attach Form 48 Application for Absence from Class Due to Extra-Curricular Activities.
- *NOTE: Applications must be submitted 10 business days before the event. Please note that the Outreach and Research Office will reject applications that lack the information needed to make a decision even if they are submitted before this deadline. We strongly recommend that you submit your application as soon as you know the event date(s).
2. If approved, submit the application through the various application menus on Student Portal. (Applications must be submitted on an individual basis.)
Access the Student Portal is here.
3. Receive the approval notification from the Outreach and Research Office.
Once you receive an email from the Student Office titled "【Application for Class Absence/授業欠席申請】 Application Approved/申請承認のお知らせ”, please understand that your instructor has been notified. Additionally, please confirm in the Student Portal that the relevant application under Application Status is marked as “Completed”.
4. Regardless of whether university-authorized leave of absence is granted, please submit a "Report" via WaWa after the trip is completed.
- *Submitting this report does not ensure that your absence will be approved. The final decision to approve your absence will be left to the discretion of each instructor.
- *Clubs/circles that apply for approval must complete each procedure as quickly as possible.
Please be aware that even if the application paperwork is submitted 10 days prior to the event, the Outreach and Research Office will not stamp the form to be submitted to instructors if the clubs/circles do not promptly submit the other required documents.
