REMIX (REsident organized MIX): Event Planning initiated by Residents

• Spring Semester: June 1 (Thurs) ～ August 31 (Thurs)

• Fall Semester: November 1 (Weds) ～ February 28 (Weds)

*Excluding the period before final exams when events/activities are prohibited and the final exam period itself.

Students who are residents of AP House 1, 2, or 5 on the day of the event.

Maximum of 50,000 yen per event

Notes
Please check the “Implementation Guidelines” for items eligible for subsidies and payment.
Payment of the subsidy will be made after the event has been held and all the required documents listed in 『4. Documents』 in the above-mentioned guidelines are approved by AP House Office.

Points will be awarded to residents who implemented an event under this program, as well as to students who participate in the events, as follows:

• Core member: 5 points

• Non-core member: 2 points

• Participant: 1 point

Notes

• Only one of the points will be awarded.
• Points will only be awarded after implementation, submission of the required documentation to the House Office, and approval.

Choose one of the 4 categories shown above and provide a detailed explanation of your event.

Clearly define the goals, objectives, and outcomes you hope to achieve through your event.

• Possible to apply on your own (only 1 applicant) or to apply as a team (In case of applying as a team, a team representative must be appointed).
• The number of core members including the representative is limited to 3, and the number of non-core members is limited to 10.

• Events are open to all AP House residents. It is possible to make the event open to non-residents as well.
• Plan your event with a bare minimum of at least 5 participants or more, and limit the maximum number of participants to ensure the event will be well managed and run smoothly.

• Use of campus and AP House facilities and equipment is free of charge.
  ⇒ For campus facilities and equipment: “University Facilities & Equipment” on the Student Office website
• Think about whether you are able to procure or make any of the things you need for the event yourselves.
• If you plan on inviting a speaker/lecturer from either on or off-campus for your event.
  ⇒ Refer to the “Note on Inviting Lecturers”.
• It is possible to charge an admission fee or crowdfund, however, your event profits must be equivalent to your event expenses.
• Not possible to purchase expensive prizes/participation gifts to attract event participants
  ⇒Refer to “Note on Prizes and Gifts for Participants”.

• Events cannot be held during the week before the final exam period in addition to the final exam period itself.
  Schedule your event for a day that does not overlap with a university sponsored event (Tenku Festival, etc.) or a House Event.
• Make sure that the event ends within the time you have reserved the event facility for. (Have a clear idea of the amount of time you will need to run the event and include both the time it will take to set up before the event and clean up afterwards when you reserve the facility.)
• Have a plan in case of bad weather: Decide if you will hold the event as planned, postpone it, or change venues and notify event participants.

• It is possible to get the word out about your event by hanging event posters and flyers in AP House kitchens and lobbies, making event announcements at floor meetings, and putting up event announcements on Campus Terminal.
• All materials must be submitted to the AP House Office for approval prior to the event.

• Insurance coverage is required for participants if you will be holding a sports event or an event that requires participants to be physically active. (The university will handle insurance coverage procedures.)
• Have measures in place to be able to appropriately respond to accidents and participants who suddenly become ill during the event in addition to infection prevention measures.

• a) Facilities in AP House: Check the website for AP House 1-2 Facility information, AP House 5 Facility information」

• b) Note on Inviting Lecturers

• c) Note on Prizes and Gifts for Participants

• d) Note on How to submit receipts and ryoshu-sho