Ⅰ. APU Club / Circle Activities

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（i）Basic Principles of Student Organizations

* Organizations must adhere to these principles when conducting activities.

1. International Mutual Understanding
It is desirable that a student organization will be comprised of students coming from different countries and regions in accordance with the APU philosophy of International Understanding.
2. Democracy
A student organization is required to establish its rules and conduct activities under the principles of democracy.
3. Prohibition of violence that threatens academic freedom and autonomy of the university
APU respects the freedom of each and every student to pursue their academic activities, and strives to create an environment for students to grow into talented people after graduation. Therefore, any violence or threat to the freedom of academic activities is prohibited on campus.

（ⅱ）Postal Mail/ Disclosure of Information

Postal Mail
Stored at the Outreach and Research Office
Any mail delivered to the university will be placed in the mail box at the reception desk in the Outreach and Research Office. Please check this from time to time. Any mail not picked up will be thrown out (each semester). In general, mail that is sent COD will not be accepted. Please be sure to inform the office in advance to explain the situation in the event that you need to receive items send COD. If you will have packages sent to the university, have it sent in your organization name. Mail sent to individual names will not be accepted. The Outreach and Research Office is not responsible for lost or stolen mail items.
Disclosure of Information
The Outreach and Research Office often receives requests from local communities and other offices at APU for performances by student groups. Please be aware that the Outreach and Research Office will share newly registered club/circle’s information from the “Application for Forming a Student Organization” Form 01 and the representative’s email address with third parties. Sections of the “Application for Continuing Club/Circle Activities” submitted by clubs/circles registered in the previous year will be shared. If you would like to get in touch with the representatives of a specific organization, please come to the office to check their contact information. Please inform the Office in advance if you do not want this information disclosed.

（ⅲ）Accounting

Student organizations that are registered with APU (Outreach and Research Office) are required to carry out appropriate accounting procedures. Please be sure to regularly update yearly budgets and accounting reports. You will be required to submit documents such as an accounting report together with the “Application for Continuing Club/Circle Activities” to confirm that money is being managed properly when you apply for re-registration. Club/circle activities will not be approved for the next academic year if the required documents are not submitted

（ⅳ）Communication

1. How the University Contacts Clubs/Circles
■ By personal message or announcements on Campus Terminal ■ Notices posted on the Outreach and Research Office website http://en.apu.ac.jp/studentsupport/notices/ ■ APU Email ※ Organization leaders must check the email and relay all information to their members.
2. How to contact the Outreach and Research Office
To contact the Club/Circle team in the Outreach and Research Office: ■Come to the counter in the Outreach and Research Office ■Send an email to stueca@apu.ac.jp

（ⅴ）Local Exchange

The University has actively embraced relationships with local residents and community events. While a mainstay of participation is performing in events, we are also involved in other forms of exchange with the goal of interacting with people in the community.

When a request comes to the Outreach and Research Office, the University considers the wishes of the person or organization making the request before contacting the most suitable organizations. Local exchange events are a valuable chance for clubs and circles to present the fruits of their daily activities to local residents. This is also a valuable chance for organizations to encounter unique local events, customs, and culture.

When participating in an event, organizations must submit the necessary forms via the online application system at least 10 days prior to the start of the event.

Organizations are required to apply for insurance coverage for the day(s) of the event, in the unlikely chance that an accident or incident occurs in the course of participating in the event.

This also applies if the request to participate comes directly from the event organizer and not the Outreach and Research Office. Be sure to submit these forms.