Checklist for Graduating Students who are not in Japan

• (1)

  In order to terminate your rental or tenancy contract, you must notify your landlord, property manager, or real estate agent by the date stipulated in your contract. This is typically done one to three months prior to the date you wish to move out.

  【Note】

  • *Additional charges may be incurred if you do not give sufficient notice before moving out.
    Please read your rental agreement carefully before terminating your contract.
  • *If you can not contact your landlord, property manager, or real estate agent by email or telephone, please consult with the Student Office. (Email: apustu1@apu.ac.jp)
  • *You will not be able to enter Japan with your student visa or use the university guarantor system after you graduate.
• (2)

  Clean out your room You cannot leave any personal belongings behind when you move out.
  Make sure that you bring all furniture, appliances, bicycles, motorbikes, or any other personal belongings with you. Please consult with the Student Office if you are not in Japan and unable to ask a friend for assistance.

• (3)

  Return your room key
  Please return your room key to your real estate agent by post. Please consult with the Student Office if you are unable to do so.

• (1)

  Remember to cancel your electricity, water, gas, internet, cable, cell phone, and other services.
  Kyushu Electric Power：You can cancel your contract by phone or fax.
  Contact each respective company for information on how to cancel your service.

• (2)

  Mobile Phone
  au: Call the Customer Support Center and inquire about canceling your contract. (It is possible to call the au Customer Support Center from overseas.)
  https://www.au.com/english/support/?aa_bid=we-we-egn-1002
  docomo: It is possible to have a proxy apply to cancel your contract. The individual serving as your proxy will need to show ID and submit a copy of your ID as well.
  softbank: Call the SoftBank Global Call Center and inquire about canceling your contract.
  https://www.softbank.jp/support/faq/view/12226

• (1)

  Japan Post Bank：
  You must go to a Japan Post Bank to close your account. (It does not have to be the bank where you opened your account. You can close your account at any Japan Post Bank in the country.)
  (If you are not in Japan) It is possible to designate a proxy to apply to close your account on your behalf. Your proxy must submit a proxy letter filled out by the account holder as well as the account holder's bank book and bank card.
  https://www.jp-bank.japanpost.jp/tetuzuki/ininjo/tzk_inj_index.html

• (2)

  Oita Bank：
  It is not possible to cancel your Oita Bank account if you are not in Japan nor is it possible to designate a proxy to close your account for you.

• (3)

  Mirai Shinkin Bank：
  It is not possible to cancel your Mirai Shink Bank account if you are not in Japan nor is it possible to designate a proxy to close your account for you.

Please contact the bank directly if you need information on how to close your account at a bank other than those listed above.

You need to return your residence card to the Minister of Justice.

You will need to submit an organization notification to the Immigration Bureau after your graduation. Submission must be completed within two weeks of graduation. The University is unable to do it for you, so each student needs to deal with the Immigration Bureau directly. You can submit your notification using one of the three methods listed below.

• 1.

  Online.
  https://www.ens-immi.moj.go.jp/NA01/NAA01S/NAA01STransfer

• 2.

  Submit by post.
  Submit following two documents.

  • (1)

    Form: “Notification of the Accepting Organization” (活動機関に関する届出 参考様式1の2)
    Application form here

    *If you continue to study in Japan, you will need a different form. Please consult with the Student Office.

  • (2)

    a copy of both sides of your residence card

  Send to: Tokyo Immigration Services Bureau
  Visa Information Management Section, Notification Reception Desk
  14th floor Yotsuya Tower, 1-6-1, Shinjuku-ku, Tokyo 160-0004
  (Write "Notification Enclosed" in red on the front of the envelope.)

• 3.

  Submit directly.
  Take forms (1) and (2) listed above to the Immigration Bureau of your region.

You need to return your Student ID Card to the Student Office. If it is difficult to return your ID by post (individuals who live overseas, etc.), you may do so after returning to Japan.