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  4. How to Request Certificates / Transcripts

How to Request Certificates / Transcripts

Students graduating in September 2025

Graduating students will receive a free copy of their Certificate of Graduation/Completion and Transcripts of Academic Record in both Japanese and English at the graduation ceremony on Friday, Sep19, 2025.

  • Students attending the in-person ceremony → Certificates will be distributed at the ceremony along with your diploma.
  • Students not attending the in-person ceremony → Apply to have your certificates and diploma mailed to you.

*Please note that you will be charged postage.
*Refer to the Receiving Your Diploma after Graduation below for details.

Students who need more than two copies of their Certificate of Graduation/Completion and/or transcript (Application for additional certificates):

Follow the instructions below to apply for additional copies. Applications will only be accepted by email. Please note that applications will not be accepted by phone or at the Student Office counter.
*Applicants will be charged 300 yen for each additional certificate requested in addition to postage.

①New Graduates: Email the “Certificate Request Form (Additional)” and copy of an ID to verify your identity.
Email Address: shoumei@apu.ac.jp
*Please title your email as “Application for Additional Certificates.”
↓
②Pay via “e-apply”(external third-party website)
E-apply Payment Site: Select Apply Online→Certificates→Former Students (Regular)→
Graduated / Completion of studies→Select the total number of documents you need→Select your preferred delivery method
*Example: Request for one copy of a Certificate of Graduation and one copy of a Transcript of Academic Record sent by domestic mail: E-apply screen image

If you wish to pay with a certificate stamp, please buy a certificate stamp for the amount you need from the automatic certificate dispenser and submit it at the Student Office counter.
Please be sure to present the "Certificate Request Form (Additional) with the certificate stamp.

※Please note that any additional certificates will NOT be sent together with the diploma for those who did not attend the graduation ceremony in person.

＜Additional Certificate Request Period and Method of Receipt＞

Application Deadlines Method of Receipt
Applications received by Friday, September 5 (4:30 pm) *Receive at Graduation Ceremony: to be received at the graduation ceremony (Friday, Sept. 19)
*Receive by mail: Certificates will be posted after the graduation ceremony (after Monday, Sept. 22). *Additional certificates will NOT be mailed separately (not in the same envelope as the diploma).
*Receive at Student Office counter: Certificates to be received from Monday, Sept. 22. *Certificates cannot be received at the Student Office on the day of ceremony.
Applications received during Sept. 6 (Sat) ~Sept. 18(Thurs) 4:30 pm *Receive by mail: Certificates will be posted from Monday, Sept.22.
*Receive at Student Office counter: Certificates to be received from Monday, Sept. 22.
From Sept. 22 (Mon) pm Please click here to apply.

Changes to your name on the diploma

*Please consult with the Student Office by August 27, 2025. (Office closes at 4:30 pm.)
We will not be able to accommodate name change requests after this date.
Inquiries: apustu1@apu.ac.jp

Notices

There are no announcements at this time.

  • We would appreciate it if you would send us an email in order for us to better understand the exact nature of your inquiry. Please check here for frequently asked questions.
  • It is now possible for currently enrolled international students to issue a tuition payment receipt for their 2nd semester at APU onward. (Not possible for the first semester at APU.) Receipts may be issued for tuition paid after the 2020 Spring Semester. Click here for details.
  • Certificate issuing service at convenience stores
    APU’s certificate issuing service makes it possible to print APU certificates at convenience stores in Japan or receive them by mail.
  • It is possible to issue your Transcript of Academic Record that shows your grades up to the last semester (not the most recent one) from the date grades are released up to the start of the next semester. It will not be possible to issue an updated Transcript of Academic Record that has your grades from the most recent semester on it until the new semester begins.
  • Students who are in their 9th semester or above must renew their student ID card every semester. You cannot use the Automatic Certificate Dispenser to issue certificates if your student ID card has expired.

Current Students

Former students
(graduated/completed, withdrew, registry removed, former exchange students)

Education Verification Requests

FAQ

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