Registration Application (Flow of Activity)

① Submit registration documents to the Student Office 1 month prior to the start of your activities

• 1.

  Application for Registration of Autonomous Events (WORD)

• 2.

  Detailed Activity Plan (WORD)

• 3.

  Budget Planning and Financial Report Form (Excel)
  *Groups applying for Type A subsidies must be sure to read the Overview of the Autonomous Events (Type A) Subsidy System (PDF) before applying.

Submit your documents via the survey below:
Type A: Autonomous Event Application Survey
*If the information in the documents is insufficient, you may be asked to resubmit the Detailed Activity Plan and/or Budget Planning and Financial Report Form. If there are many items to confirm, a certain amount of time will be required before your organization is approved.

② Approval of the organization

The representative(s) of the organization will be informed via APU e-mail in regards to whether the approval has been granted usually within one week (excluding holidays) of the above documents being submitted.
In principle, subsidy results will be given at the time of organization approval, but if detailed information about the project is required, we may not be able to immediately announce the results of the subsidy.

③ Submit the following documents via Wawa Office, start activities

• 1.

  Member List*

• 2.

  apu-online (Your project will be introduced in the Student Activity Guide after you apply.)

*You will not be able to use campus facilities until your member list has been approved.

④ Apply 2 weeks before the day of the event

Submit an Event Application via Wawa Office, start activities.

⑤ Event day

⑥ Submit the following to the Student Office by e-mail within 2 weeks after your event

• 1.

  General Overview Report (WORD)

• 2.

  Budget Planning and Financial Report Form (Excel)

• 3.

  SNS Report
  Please prepare a report with photos in Japanese and English using the following format. After making the SNS report, please share a link of the editable version by e-mail to the Student Office.

  • ・

    For organizations which received a subsidy: Autonomous Events (Type A) SNS Report Format

  • ・

    For organizations which did not receive a subsidy: Autonomous Events (Type A) SNS Report Format

  The SNS Report submitted will be posted on the Student Office’s Instagram account.

Organizations that applied for a subsidy must also submit the following.

• 1.

  Bank Registration Form (Sample)

• 2.

  Bank book copy

• 3.

  Receipts
  *Click here for important receipt instructions
  *The University will not reimburse project costs if the required documents are not submitted by the deadline.

Submit to:
Student Office
Project A Team
project@apu.ac.jp