Registration Application (Flow of Activity)

① Submit registration documents to the Outreach and Research Office 1 month prior to the start of your activities

• 1.

  Application for Registration of Autonomous Events (Word)

• 2.

  Detailed Activity Plan (Word)

• 3.

  Budget Planning and Financial Report Form (Excel)
  *Groups applying for Type A subsidies must be sure to read the Overview of the Autonomous Events (Type A) Subsidy System (PDF) before applying.

Submit your documents via the survey below:
Type A: Autonomous Event Application Survey
*If the information in the documents is insufficient, you may be asked to resubmit the Detailed Activity Plan and/or Budget Planning and Financial Report Form. If there are many items to confirm, a certain amount of time will be required before your application is approved.

② Approval of the organization

The representative(s) of the organization will be informed via APU e-mail in regards to whether the approval has been granted usually within one week (excluding holidays) of the above documents being submitted.
In principle, subsidy results will be given at the time of organization approval, but if detailed information about the project is required, we may not be able to immediately announce the results of the subsidy.

③ Submit the following documents via Wawa Office, start activities

• 1.

  Member List*

• 2.

  apu-online registration form (Your project will be introduced in the Student Activity Guide after you apply.)

*You will not be able to use campus facilities until your member list has been approved.
*Student organizations will submit receipts after their activities but please make sure to read the instructions regarding receipts on the webpage below:
Subsidies for student organizations (important receipt instructions)

④ Apply 2 weeks before the day of the event

Submit an Event Application via Wawa Office, start activities.

⑤ Event day

⑥ Submit the following to the Outreach and Research Office by e-mail within 2 weeks after your event

• 1.

  General Overview Report (Word)

• 2.

  Budget Planning and Financial Report Form (Excel)

• 3.

  SNS Report
  Please prepare a report with photos in Japanese and English using the following format. After making the SNS report, please share a link of the editable version by e-mail to the Outreach and Research Office.

  • ・

    For organizations which received a subsidy: Autonomous Events (Type A) SNS Report Format

  • ・

    For organizations which did not receive a subsidy: Autonomous Events (Type A) SNS Report Format

  The SNS Report submitted will be posted on the Outreach and Research Office’s Instagram account.

Organizations that applied for a subsidy must also submit the following.

• 1.

  Bank Registration Form (Sample)

• 2.

  Bank book copy

• 3.

  Receipts. Please submit receipts as PDF (color, resolution 200 dpi or higher).
  *Click here for important receipt instructions
  *The University will not reimburse project costs if the required documents are not submitted by the deadline.

Submit to:
Outreach and Research Office
Project A Team
project@apu.ac.jp