Graduate School (GSAM・GSM・GSAD)
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We will hold several mandatory new student orientation sessions to ensure a smooth preparation for enrollment.
Required on-demand videos are uploaded on Moodle. Please make sure to watch all videos during the orientation period. Moodle also contains useful materials for student life, such as campus maps and information on bus passes.
Contents
1. Preparation for orientation
〈Issuance of APU Account (ID) and Password〉
You will need your APU account login details (APU user ID and password) to access all of APU’s systems, including your APU email, the university’s online noticeboard (Campus Terminal), Zoom, and for online course registration.
APU account user ID and password will be informed through the “Enrollment Procedures System” on the evening of September 9.
New Graduate Students:
You can confirm your APU account user ID, password, and student ID number in the "Enrollment Procedures System".
Sample email sent on September 9th [for International Admissions Students]
(Image Screen) Notification of user ID and password in the "Enrollment Procedures System"
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Some services (e.g., Campus Terminal) may not be available until after September 24.
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If you have any questions, please join the Information System Orientation on September 24.
Prepare for the Academic Writing Training
Attending the Academic Writing Training before beginning your studies is mandatory. The training aims to enhance your academic writing skills and provide knowledge and techniques necessary for completing a large research project (e.g. a thesis, dissertation, report, or case study). You will be sent preliminary readings and assignments for this training to the email address used for the Enrollment Procedures System, so please make sure that you check your email for a link to the materials.
2. On-demand guidance videos
Please login to Moodle and watch every guidance video within the period of orientation. Before using the Information Environment (IT services), be sure to read the “BEGINNER'S GUIDE for Students” as well. Additionally, please refer to the IT Support webpage for information on how to use Moodle and setting up Multi-Factor Authentication. In addition to the guidance videos, Moodle also contains many useful materials for student life such as the campus maps and bus pass information, so please be sure to take a look through the site.
3. Orientation schedule
Orientation guidance sessions will be held at the designated dates and times below. Please read the explanations for each guidance session carefully and check the materials you are required to prepare before the guidance session.
You can review the schedule details by clicking on the icon in the top right corner.
* Abbreviations:
GSAM: Graduate School of Asia Pacific Studies – Master’s Program
GSAD: Graduate School of Asia Pacific Studies – Doctoral Program
GSM: Graduate School of Management
Unless an event is explicitly noted as voluntary, all orientation sessions are mandatory, so be sure to include them in your schedule!
September 16 (Mon.)
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13:30- FLAG Event: Shopping Tour / Voluntary / Meet at AP Hall (AP House 2, 1st Floor)
We will show you where to shop in Beppu City! Transportation expenses are the responsibility of event participants. Tours will depart in the order participants arrive and the last tour departs at 15:30. It is recommended that you purchase an Oita Kotsu Triple Ticket at the CO-OP Shop (prepaid transportation IC cards are also accepted). Event details can be found at the social media accounts below.
apuflag
APUFLAG
September 17 (Tue.)
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13:30- FLAG Event: Shopping Tour / Voluntary / Meet at AP Hall (AP House 2, 1st Floor)
We will show you where to shop in Beppu City! Transportation expenses are the responsibility of event participants. Tours will depart in the order participants arrive and the last tour departs at 15:30. It is recommended that you purchase an Oita Kotsu Triple Ticket at the CO-OP Shop (prepaid transportation IC cards are also accepted). Event details can be found at the social media accounts below.
September 18 (Wed.)
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9:00-17:30 Japanese Placement Test / Only students who want to take Japanese Language Subjects / FⅡBldg
A test to determine your level for Japanese Language Subjects.
We will let you know In-person test time and location by the middle of September.
September 19 (Thu.)
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11:00-12:30 Student Life Guidance Session / Mandatory / F Bldg 1F, Meet at the main entrance facing the fountain
Important information and helpful advice on having a successful life at APU.
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16:30-18:00 Using the Co-op / Mandatory / F101, F102, F104
Learn how to use the Co-op.
Please read Using the Co-op in advance.〈International students〉
*Please bring your Residence card and Cash (CO-OP investment) if you wish to join the Co-op.
*If you wish to purchase a SIM card on the same day, please also bring your passport.〈Domestic students〉
If you are not a member of the Co-op, please visit the APU-COOP shop on weekdays between 11am and 3pm. We will process your membership.
*Please bring your student ID and Co-op contribution.
September 20 (Fri.)
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14:30-15:15 Entrance Ceremony / Mandatory / Millennium Hall
Welcome Events will be held on campus between 15:15 - 19:10.
Please refer to the Entrance Ceremony webpage for details.
September 21 (Sat.)
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13:00- FLAG Event: Youme Town Shopping Tour / Voluntary / Meet at AP Hall (AP House 2, 1st Floor)
We will show you where to shop in Youme Town! Transportation expenses are the responsibility of event participants. Tours will depart in the order participants arrive and the last tour departs at 15:00. It is recommended that you purchase an Oita Kotsu Triple Ticket at the CO-OP Shop (prepaid transportation IC cards are also accepted). Event details can be found at the social media accounts below.
September 24 (Tue.)
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10:00-11:00 AP House 3 Residents Emergency Drill/ Mandatory / To be announced after moving-in
Emergency drill for AP House residents. Please follow the evacuation instructions and RAs.
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10:00-15:00 Support Desk [Information System] / Voluntary / F107
*If you have any questions after reviewing the “BEGINNER'S GUIDE for Students” and the “On-Demand Guidance Video”, please be sure to contact the Support Desk.
*However, Support Desk will be closed during "Information System Guidance" from 13:00 to 14:00 on 9/24 (Tue.).
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13:00-14:00 Information System Guidance / Voluntary / F104
Explanations regarding the IT systems used at APU.
*Please read the guidance material “BEGINNER'S GUIDE for Students” and videos in advance.
* APU account user ID and password information was sent to your e-mail address registered with the university on the evening of September 9. Please check your email for notification instructions and confirm your user ID and password.
September 25 (Wed.)
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10:00-11:00 AP House 4 Residents Emergency Drill/ Mandatory / To be announced after moving-in
Emergency drill for AP House residents. Please follow the evacuation instructions and RAs.
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10:00-15:00 Support Desk [Information System] / Voluntary / F107
*If you have any questions after reviewing the “BEGINNER'S GUIDE for Students” and the “On-Demand Guidance Video”, please be sure to contact the Support Desk.
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13:00-14:00 Library Orientation / Mandatory / FⅡ122
Information about APU Library and Study Support
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14:00-16:00 Academic Writing Training Session Part 1 / Mandatory / J101
Introductory course on academic writing for graduate students. 4 sessions scheduled in total and attending all sessions is mandatory. This 1st session focuses on a research thesis.
*Please bring your Student ID number given to you through the Online Enrollment Procedures System.
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16:00-17:00 Career Guidance / Mandatory / J102
Reflect on why you entered APU and envision your ideal future. How to effectively build a personal brand and expand your potential using your expertise gained in graduate school.
Please bring your smart phone or other device as a questionnaire will be administered during the guidance.
Introducing the Career Support
September 26 (Thu.)
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9:30-10:30 Program Explanation / Mandatory / J201
The Associate Dean of GSM will explain about the academic contents of the Master's Program including the difference between Research Projects, Off-Campus Programs and other important information. We recommend that you check the Graduate School website for an outline of your graduate school and program.
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10:00-15:00 Support Desk [Information System] / Voluntary / F107
*If you have any questions after reviewing the “BEGINNER'S GUIDE for Students” and the “On-Demand Guidance Video”, please be sure to contact the Support Desk.
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10:00-11:30 Completion Requirements for GSAM / Mandatory / J202
Program overview and explanation of completion requirements. The orientation materials will be shared before the orientation session so please make sure that you read them in advance.
*Please bring your Student ID number given to you through the Online Enrollment Procedures System.
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10:45-12:15 Completion Requirements for GSM / Mandatory / J201
Program overview and explanation of completion requirements. The orientation materials will be shared before the orientation session so please make sure that you read them in advance. We recommend that you check the Graduate School website for an outline of your graduate school and program.
*Please bring your Student ID number given to you through the Online Enrollment Procedures System.
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13:00-16:00〈International Students only〉Address registration (including enrolling in National Health Insurance system and local tax declaration), Student ID Card Distribution, Bank account applications / Mandatory / F104, F105, F106
International students will register their address, enroll in Japan's National Health Insurance system, fill out local tax declaration forms and bank account application paperwork. All students (including those who do not live in the AP House, or students who have been living in Japan before enrolling at APU) MUST attend.
You will need Japan Post Bank (Yucho Bank) account to receive scholarship, pay tuition fee, as well as to make any other transactions for your everyday life such as receiving your part time job payment and paying for electricity bills, etc.
Please fill in the following survey by the deadline.
Deadline: Tuesday, September 24, 11:59pm
https://cw.apu.ac.jp/campusweb/SVA20D0.html?key=SUR20240110111914931813342
※You will be able to access this survey from noon of September 23.＜Things you need to bring on the day＞
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Passport
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Residence card
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A device which you can check your e-mail
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A screenshot of the screen showing your student ID number in the email which was sent to you on September 9 by the Admissions Office
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Black ballpoint pen (erasable pens are not acceptable)
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INKAN: Personal Seal (if you have one)
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Social Security Number (for U.S. citizen students only)
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Bankbook of your Yucho Bank account (if you already have an account)
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16:30-18:00 MBA Bootcamp Part 1 / Mandatory / J105
September 27 (Fri.)
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8:00-13:00 Health Checkups / Mandatory / AP House 3/4→Oitaken Koseiren Kenko Kanri Center
All new students must take the health checkup. Before going to the health checkup, please make sure to watch the health checkup video on Moodle.
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10:00-15:00 Support Desk [Information System] / Voluntary / F107
*If you have any questions after reviewing the “BEGINNER'S GUIDE for Students” and the “On-Demand Guidance Video”, please be sure to contact the Support Desk.
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14:00-16:00 Academic Writing Training Session Part 2 / Mandatory / J101
Introductory course on academic writing for graduate students. 4 sessions scheduled in total and attending all sessions is mandatory. This 2nd session focuses on research questions.
*Please bring your Student ID card.
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16:30-18:00 MBA Bootcamp Part 2 / Mandatory/ J201
September 30 (Mon.)
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9:30-17:00 Course Registration / Mandatory / Possible to use D Bldg. 3F, CAI1 classroom
You can register for courses at home, AP House, or any other location with an internet connection on or off campus. If you want to register for courses on campus, you can use the open classroom. Graduate School staff will be available to answer your questions and help between 9:30 and 10:30 am.
Open classrooms will be announced under “Information” on the Campus Terminal. Please note that the number of open classrooms is limited.
Campus Terminal: https://portal2.apu.ac.jp/campusp/top.do
Campusmate: https://cmate2.apu.ac.jp/campusapu/top.do
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11:00-12:00 Completion Requirements for GSAD / Mandatory / B Bldg. 2F RMR5
Program overview and explanation of completion requirements. The orientation materials will be shared before the orientation session so please make sure that you read them in advance.
*Please bring your Student ID card.
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14:00-16:00 Academic Writing Training Session Part 3 / Mandatory / J101
Introductory course on academic writing for graduate students. 4 sessions scheduled in total and attending all sessions is mandatory. This 3rd session focuses on what an argument is.
*Please bring your Student ID card.
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16:30-18:00 MBA Bootcamp Part 3 / Mandatory / J201
October 1 (Tue.)
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10:00-11:00 Extracurricular Activities Guidance / Voluntary / Online / Zoom MTG ID 916 3196 7758
Information on extracurricular activities at APU and how you can get involved!
Join via Zoom: https://weareapu.zoom.us/j/91631967758 (Meeting ID: 916 3196 7758)
Facebook Livestream: APU Student Activities
For more information on extracurricular activities, please check the social media account below.
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11:00-14:00 Meet APU Clubs and Circles: Talk with members of APU student organizations / Voluntary / J102, J103, J105, J202
Come meet members of APU's registered clubs, circles, and other student organizations to hear more about their activities. Feel free to come and go at your leisure.
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13:00-13:30〈International Students Only〉Scholarship Information (APU Tuition Reduction, JASSO for International Students, and external scholarships) / Mandatory / J204
Scholarship requirements and assessment for continuation for international students (APU Tuition Reduction and JASSO) and introduction of external scholarship information.
*Please bring your Student ID card and Residence card.
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14:00-16:00 Academic Writing Training Session Part 4 / Mandatory / D Bldg 3F, IPS2
Introductory course on academic writing for graduate students. 4 sessions scheduled in total and attending all sessions is mandatory. This final session focuses on research ethics and plagiarism. *Please bring your APU account user ID and password and Student ID card.
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16:30-18:00 MBA Bootcamp Part 4 / Mandatory / J201
October 2 (Wed.) Start of Classes, Fall Semester 1st Quarter
4. Contact
| Areas of Responsibility | APU Office | Inquiries |
|---|---|---|
| Graduate School Office Course registration, confirmation of completion requirements, inquiries about the course structure, inquiries about seminars and research. |
Academic Office |
Email: ac-grad@apu.ac.jp |
| Zoom | Academic Office | https://forms.office.com/r/BVb6EmQPGW |
| Class absences |
Email: acsubmit@apu.ac.jp |
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| TA job |
Email: ta-jobs@apu.ac.jp |
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| Library | Library |
Email: library9@apu.ac.jp |
| Student job placement support, internships | Student Office |
Email: career2@apu.ac.jp |
| Employment of graduates *We do not refer students for part-time work. | ||
| Ritsumeikan Center for Asia Pacific Studies (RCAPS) | Outreach and Research Office |
Email: rcaps@apu.ac.jp |
| Alumni Association | Alumni Association |
Email: apualumn@apu.ac.jp |
| System malfunctions | Information Systems Administrative Office |
Email: Inquiry Entry |
| Student status (leave of absence, withdrawal, etc.) |
Student Office |
Email: apustu1@apu.ac.jp |
| Status of residence (Student Visa), work permits | Student Office |
Email: stuvisa@apu.ac.jp |
| Tuition | Office of Institutional Planning |
Email: adgaku@apu.ac.jp (invoices and payments) |
| Student Office |
Email: t-fee@apu.ac.jp (Other) |
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| Scholarships | Student Office |
Email: apusch@apu.ac.jp |
| Clubs/circles, Student projects, Local community exchange | Outreach and Research Office |
Email: stueca@apu.ac.jp |
| Illness/injury, health-related consultations | Health Clinic |
Email: booking@apu.ac.jp |
| Mental Health | Counseling Room | counseli@apu.ac.jp |
| Harassment-related consultations | Harassment Officers | Click on the Harassment Officers link on the left |
| Dormitory life |
AP House Office (Student Office) |
Email: ssc_bo@apu.ac.jp |
