1. New Student Orientation

English-basis Undergraduate Students (APS･APM･ST)

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We will hold several mandatory new student orientation sessions to help you proceed toward enrollment.

APU campus map

APU campus map

Classroom directory

Classroom directory

1. Issuance of APU Account (ID) and Password

You will need your APU account login details (APU user ID and password) to access all of APU’s systems, including your APU email, the university’s online noticeboard (Campus Terminal), Zoom, and for online course registration.
APU account user ID and password will be informed through the “Enrolment Procedures System” in the evening of Wednesday, March 27.
*Please note that the system to access is different for international and domestic admissions students.

International Admissions Students:
You can confirm your APU account user ID, password, and student ID number in the "Enrollment Procedures System".
Enrollment Procedures System: https://area18.smp.ne.jp/area/p/naqc2nendl1tdlfs8/gB9jIA/login.html
Sample email sent on March 4th and March 27th [for International Admissions Students]
(Image Screen) Notification of user ID and password in the "Enrollment Procedures System” [for International Admissions Students]

Domestic Admission Students:
You can confirm your APU account user ID, password, and student ID number in the "Enrollment Procedures System".
Enrollment Procedures System: https://exam-entry.52school.com/apu/enrollment/login?locale=en
Sample email sent on March 18th and 27th [for Domestic Admissions Students]
(Image Screen) Notification of user ID and password in the "Enrollment Procedures System" [for Domestic Admissions Students]

2. Student Life Information materials

3. On-demand guidance videos

The following guidance sessions will be delivered via on-demand videos. Please make sure to watch the following videos during the designated periods.

Information System Guidance

Please read the guidance material “BEGINNER'S GUIDE for Students” and video in advance, before attending the Information System Guidance in-person on March 28 (Thu).

0. Welcome to APU!! - Video Contents and ALRCS Students' Support –

Ready to navigate your new student environment? This video series by Academic & Learning Resource Core Staff (ALRCS) provides a clear roadmap for students and introduces you to the systems you will need for your APU life such as your APU e-mail, Campus Terminal, Campusmate, Moodle, and more!

1. Notification of APU user ID and password

To access the APU systems, you will need your APU Account. This video shows you where to find your user ID and password and gives a summary on which systems it can be used for.

2. Initial Set-up of the APU Account, MFA and Microsoft 365

Learn how to safeguard your APU (Microsoft 365) account with confidence and download the necessary tools you will need for classes like Zoom! In this video we will explain how to change and strengthen your password and how to enable Multi Factor Authentication!

3. Campus Terminal and Campusmate

Campus Terminal and Campusmate both have 'Campus' in the name, but their functions are very different! This video unveils the functionalities of Campus Terminal and Campus Mate, how to log-in, and essential functions you need to know.

4. APU Moodle

Where do you submit homework and find learning materials given by the professors in APU? That would be Moodle for most classes. This video introduces how to log-in to APU Moodle, your academic learning system for your APU life.

5. Connecting to the Wireless LAN (Wi-Fi)

To connect to APU's online system you will need to connect to the campus Wifi! This video explains how to connect to the Wifi for the first time on Campus and troubleshooting tips for a seamless online experience. We'll also cover key points to remember when the semester starts such as the BYOD (Bring Your Own Device) policy and loaner PC options.
Health Checkup and APU Health Clinic & Counseling Room
All new students must take a health checkup on April 2 (Tue) – 3 (Wed). Details will be explained during the Healthcare Guidance on March 26 (Tue) but please make sure to watch the health checkup video beforehand.
Health Checkup Video
APU Health Clinic & Counseling Room Video
〈International Students only〉VISA Guidance
This video will explain the procedures on how to extend your period of stay (visa renewal) and other important information related to student visa. You MUST watch this video during March 28 (Thu) to April 3 (Wed). If you DO NOT watch it during this period, it will have a negative influence on your extension of period of stay (visa renewal) in your 3rd year.
To see the video, please login to Moodle.
Log in to Moodle from here.
For operation instructions, please refer to here.
〈Domestic Students only〉JASSO Scholarship (Grant-Type/ Loan-Type) and Domestic Student Tuition Reduction Scholarship Application Guidance
On-demand video for domestic students that explains how to apply for the JASSO Scholarship (Grant-Type/ Loan-Type) and Domestic Student Tuition Reduction Scholarship. (Videos are in Japanese only.)
Scholarship details are available on the Student Office website:
JASSO Scholarship Reserved Candidates (Japanese only)
JASSO Scholarship （Grant type/Loan type）

JASSO予約採用候補者：手続き説明動画

国内学生を対象とする日本学生支援機構「給付奨学金」「貸与奨学金」また、「APU国内学生授業料減免制度」の手続きについて説明した動画です。高校等で予約採用候補者となっている奨学金の手続きが対象となります。予約した奨学金の変更、追加の場合は「JASSO定期採用：手続き説明動画」をご覧ください。

JASSO定期採用：申込説明動画

国内学生を対象とする日本学生支援機構「給付奨学金」「貸与奨学金」また、「APU国内学生授業料減免制度」の手続きについて説明した動画です。これから申請をする方、予約採用について変更・追加する方が対象となります。
高校等で予約採用候補者となっている奨学金の手続きについては「JASSO予約採用候補者：手続き説明動画」をご覧ください。
Introduction to AP language subjects: Course Overview and Enrollment Instructions
At APU, we offer six Asia-Pacific languages (Chinese, Korean, Malay-Indonesian, Spanish, Thai, and Vietnamese).
In this video, we will explain the overview and enrollment process for each AP language subject. If you are considering taking AP language courses, please be sure to watch this video.
Information on Off-campus Programs, e.g. Study Abroad Exchange Programs
View information videos on Off-campus programs such as exchange programs. Participating students' videos also included. Please also refer to the Off-campus Programs website.
Guidance materials and video
Information on Emergency Disasters
APU students worked with faculty to create a video for students that explains how to prepare for and react when an earthquake strikes.
Please also make sure to review the Emergency Disaster Response Handbook.

4. Orientation schedule

Orientation guidance sessions will be held at the designated dates and times below. Please see the Orientation Schedule below for more information. Please make sure to bring writing materials to all the guidance sessions.

* International student: Any student with a student visa.
Domestic student: Any student with Japanese nationality, and any foreign student who has any other type of visa.

Orientation schedule (PDF)

March 21 (Thu.)

Common to All Students

  • 13:30- FLAG Event: Shopping Tour / Voluntary / Meet at Millennium Hall

    We will show you where to shop in Beppu City! Transportation expenses are the responsibility of event participants. Tours will depart in the order participants arrive and the last tour departs at 15:30. Event details can be found at the social media accounts below.
    *It is recommended that you purchase an Oita Kotsu Triple Ticket at the Co-Op Shop (prepaid transportation IC cards are also accepted).

    Instagram apuflag Facebook APUFLAG

March 22 (Fri.)

Common to All Students

  • 13:30- FLAG Event: Shopping Tour / Voluntary / Meet at AP Hall - AP House 2, 1F

    We will show you where to shop in Beppu City! Transportation expenses are the responsibility of event participants. Tours will depart in the order participants arrive and the last tour departs at 15:30. Event details can be found at the social media accounts below.
    *It is recommended that you purchase an Oita Kotsu Triple Ticket at the Co-Op Shop (prepaid transportation IC cards are also accepted).

    Instagram apuflag Facebook APUFLAG

March 25 (Mon.)

Common to All Students

  • 10:00-17:30 Japanese Placement Test / Mandatory / FⅡ120, 121, 122, 127, 220, 221, 222

    A test to determine your level for Japanese Language Subjects.
    We will let you know In-person test time and location by late February to early March.

March 26 (Tue.)

Common to All Students

  • 11:00-12:30 Student Life Guidance Session / Mandatory / F Bldg 1F, Meet at the main entrance facing the fountain / Materials

    Important information and helpful advice on having a successful life at APU.

  • 13:30-14:10 Important Information from the University / Mandatory / F105

    The University will explain about important information you need to know while studying at APU.

  • 14:10-14:40 Healthcare Guidance / Mandatory / F105

    Information on healthcare and how to take the health check-up will be provided.

  • 14:40-15:10 Using the Co-op / Mandatory / F105

    Learn how to use the Co-op
    Please read Using the Co-op in advance.

    〈International students〉
    *Please bring your Residence card and Cash (CO-OP investment) if you wish to join the Co-op.
    *If you wish to purchase a SIM card on the same day, please also bring your passport.

    〈Domestic students〉
    If you are not a co-op member you may join through the Web system. (Please confirm with your parent/guardian if you are a co-op member.)

  • 15:50-17:50 FLAG Event: Explore our Campus - On campus social event / Voluntary / J102

    A fun event run by FLAG to help new students get to know each other and the APU campus. Event details can be found at the SNS below

    Instagram apuflag Facebook APUFLAG

March 27 (Wed.)

Common to All Students

  • 12:00-16:00 FLAG Event: Welcome Café / Voluntary / Near the cafeteria exit

    Here you can talk with the FLAG members about any aspect of your life here as a student at APU. Event details can be found at the SNS below.

    Instagram apuflag Facebook APUFLAG

  • 16:00-17:00 Information for Second Year Transfer Students / Mandatory / F112

    Information about credit transfer results and taking classes, graduation requirements for 2nd Year Transfer students.

  • 18:00-20:30 AP House Entrance Ceremony for Residents of AP House 1 & 5 and Welcome Party / Mandatory / Millennium Hall

    An Entrance Ceremony will be held to welcome residents of AP House 1 and 5.

APS
APM

  • 15:00-16:00 Information for Third Year Transfer Students / Mandatory / F112

    Information about credit transfer results and taking classes, graduation requirements for 3rd Year Transfer students.

APS
APM
ST

March 28 (Thu.)

Common to All Students

  • 10:30-13:00 FLAG Event: Welcome Café / Voluntary / Near the cafeteria exit

    Here you can talk with the FLAG members about any aspect of your life here as a student at APU. Event details can be found at the SNS below.

    Instagram apuflag Facebook APUFLAG

  • 13:00-14:00 Information System Guidance / Mandatory / F101-F103

    Explanations regarding the IT systems used at APU.
    * Please read the guidance material “BEGINNER'S GUIDE for Students” and videos in advance.
    * Please check your email registered with the university on the evening of March 27th for your APU user ID and password.
    *Please bring your APU account user ID, password, and laptop computer.

  • 14:30-16:00 Language Class Registration / Mandatory / F103

    Information about taking Japanese language classes at APU.

  • 18:00-20:30 AP House Entrance Ceremony for Residents of AP House 2 and Welcome Party / Mandatory / Millennium Hall

    An Entrance Ceremony will be held to welcome residents of AP House 2.

APS

  • 9:30-10:30 Library Orientation / Mandatory / F101-F103

    Information about APU Library and Study Support

APM
ST

  • 10:30-11:30 Library Orientation / Mandatory / F101-F103

    Information about APU Library and Study Support

March 29 (Fri.)

Common to All Students

  • 10:30-11:30 FIRST Program Guidance (conducted in Japanese only) / Voluntary / J103

    Information about the FIRST program (Only English-basis students who are exempted from Pre-Advanced Japanese are eligible to apply.)
    *Please view this video during the orientation period for information about other Off-campus Programs such as the student exchange program.

  • 13:00-14:00 Career Guidance / Mandatory / F104-F105 / Materials

    How to make the most out of your time at APU in preparing for your career. Please bring your smart phone or other device as a survey will be administered during the guidance.
    Introducing the Career Office’s services

  • 14:30-16:30 FLAG Event: Explore our Campus - On campus social event / Voluntary / J102

    A fun event run by FLAG to help new students get to know each other and the APU campus. Event details can be found at the social media accounts below.

    Instagram apuflag Facebook APUFLAG

  • 17:30-18:30 Residents of AP House 1, 2, & 5 Emergency Drill / Mandatory / Wait in your room

    Emergency drill for AP House residents. Please be in your room before the drill begins and follow the evacuation instructions.

April 1 (Mon.)

Common to All Students

  • 13:00-17:15 Entrance Ceremony / Mandatory / Millennium Hall

    Please refer to the Entrance Ceremony webpage for details.
    13:00-13:45: APS
    14:45-15:30: APM
    16:30-17:15: ST

  • 14:00-17:30 FLAG Event: Welcome Café (Special café for your entrance ceremony day!) / Voluntary / Near the cafeteria exit

    Here you can talk with the FLAG members about any aspect of your life here as a student at APU. Event details can be found at the social media accounts below.

    Instagram apuflag Facebook APUFLAG

April 2 (Tue.)

Common to All Students

  • 8:00-13:00 〈International Students only〉 Health checkups / Mandatory / APU→Oitaken Kouseiren Kenko-Kanri Center

    All new students must take the health checkup. Details will be explained during the "Healthcare Guidance" on March 26th. Before going to the health checkup, please make sure to watch the health checkup video in "3. On-demand guidance videos" above.
    *Please bring a screenshot of the screen showing your student ID number in the email which was sent to you on March 27th by the Admissions Office, Urine test kit, Health Exam Interview Card
    *Please check the Campus Terminal message under “Action Required” on April 1 as you will be notified of the time of your health checkup.

  • 9:30-12:30 〈Domestic Students only〉 Student ID Card Distribution / Mandatory / F106

    Student ID Cards will be distributed to English-basis domestic students.
    *Please bring your Student ID number given to you through the Online Enrolment Procedures System.

  • 13:00-17:00 〈Domestic Students only〉 Health checkups / Mandatory / APU→Oitaken Kouseiren Kenko-Kanri Center

    All new students must take the health checkup. Details will be explained during the "Healthcare Guidance" on March 26th. Before going to the health checkup, please make sure to watch the health checkup video in "3. On-demand guidance videos" above.
    *Please bring your Student ID card, Urine test kit, Health Exam Interview Card
    *Please check the Campus Terminal message under “Action Required” on April 1 as you will be notified of the date and time of your health checkup.

April 3 (Wed.)

Common to All Students

  • 8:00-13:00 〈Domestic Students only〉 Health checkups / Mandatory / APU→Oitaken Kouseiren Kenko-Kanri Center

    All new students must take the health checkup. Details will be explained during the "Healthcare Guidance" on March 26th. Before going to the health checkup, please make sure to watch the health checkup video in "3. On-demand guidance videos".
    *Please bring your Student ID card, Urine test kit, Health Exam Interview Card
    *Please check Campus Terminal message under “Action Required” on April 1 as you will be notified of the date and time of your health checkup.

APS
ST

  • 9:00-12:00 〈International Students only〉 Address registration (including enrolling in National Health Insurance system and local tax declaration), Student ID Card Distribution, Bank account applications / Mandatory / F104

    International students will register their address, enroll in Japan's National Health Insurance system, fill out local tax declaration forms and bank account application paperwork. All students (including those who do not live in the AP House, or students who have been living in Japan before enrolling at APU) MUST attend.

    For details, please refer to the following:

    1. 1.
      AP House residents, please refer to here.
    2. 2.
      Students who do not live in AP House, please refer to here.
    3. 3.
      Students who have been living in Japan before enrolling at APU, please refer to here.
APS

  • 14:00 -16:00 Course Registration Guidance *Excluding 2nd and 3rd year students / Mandatory / F202

    Understand the course registration system and actually put together your own timetable. Timetable (for filling in)
    When making your timetable, you need to check various documents and websites. We will go over how to best utilize these resources together. There will also be time to answer any questions you have about course registration.
    *Please bring your laptop, Course registration planning worksheet (1), Course registration planning worksheet (2) and writing utensils.

APM

  • 13:00-16:00 〈International Students only〉 Address registration (including enrolling in National Health Insurance system and local tax declaration), Student ID Card Distribution, Bank account applications / Mandatory / F104

    International students will register their address, enroll in Japan's National Health Insurance system, fill out local tax declaration forms and bank account application paperwork. All students (including those who do not live in the AP House, or students who have been living in Japan before enrolling at APU) MUST attend.

    For details, please refer to the following:

    1. 1.
      AP House residents, please refer to here.
    2. 2.
      Students who do not live in AP House, please refer to here.
    3. 3.
      Students who have been living in Japan before enrolling at APU, please refer to here.

  • 16:00 -18:00 Course Registration Guidance *Excluding 2nd and 3rd year students / Mandatory / F202

    Understand the course registration system and actually put together your own timetable. Timetable (for filling in)
    When making your timetable, you need to check various documents and websites. We will go over how to best utilize these resources together. There will also be time to answer any questions you have about course registration.
    *Please bring your laptop, Course registration planning worksheet (1), Course registration planning worksheet (2) and writing materials.

ST

  • 14:00 -16:00 Course Registration Guidance *Excluding 2nd year students / Mandatory / F204

    Understand the course registration system and actually put together your own timetable. Timetable (for filling in)
    When making your timetable, you need to check various documents and websites. We will go over how to best utilize these resources together. There will also be time to answer any questions you have about course registration.
    *Please bring your laptop, Course registration planning worksheet (1), Course registration planning worksheet (2) and writing materials.

April 4 (Thu.)

Common to All Students

  • 9:30-17:00 Course Registration / Mandatory / Online

    You can register for courses at home, AP House, or any other location with an internet connection on or off campus.
    If you want to register for courses on campus, you can use the open classrooms.
    Open classrooms will be announced under “Information” on the Campus Terminal. Please note that the number of open classrooms is limited.
    Campus Terminal: https://portal2.apu.ac.jp/campusp/top.do
    Campusmate: https://cmate2.apu.ac.jp/campusapu/top.do

  • 13:50 -16:30 FLAG Event: Hanami - Cherry blossom viewing (Off campus social event) / Voluntary / Beppu Park

    FLAG will be holding a Hanami event in Beppu Park for new students to socialize under the cherry blossom trees. Event details can be found at the social media accounts below.

    Instagram apuflag Facebook APUFLAG

April 5 (Fri.)

Common to All Students

  • 10:00-11:00 Extracurricular Activities Guidance / Voluntary / Online / Zoom MTG ID 974 6520 1982

    Information on extracurricular activities at APU and how you can get involved!
    Join via Zoom: https://weareapu.zoom.us/j/97465201982
    Facebook Livestream: APU Student Activities
    For more information on extracurricular activities, please check the social media account below.

    Instagram Extracurricular Activity Instagram

  • 11:00-14:00 Meet APU Clubs and Circles: Talk with members of APU student organizations / Voluntary / J102, J103, J105, J202

    Come meet members of APU's registered clubs, circles, and other student organizations to hear more about their activities. Feel free to come and go at your leisure.

  • 13:00-14:00 〈Domestic Students only〉 Student Exchange Café: Senpai Panel Discussion / Voluntary / J201

    At this event, senpai who went on exchange around the world will share their real experiences of living abroad. You can ask questions about their life as exchange students, get their advice, and learn more about student exchange! (This is a Japanese-only event.)

  • 14:15-15:15 〈International Students only〉 Scholarship Information (Tuition Reduction and JASSO for International Students, including 2nd and 3rd year students) / Mandatory / F104 (APS/ST), F105 (APM)

    Explanation of the scholarship requirements and assessment for continuation criteria for the APU Tuition Reduction Scholarship and JASSO scholarship for international students. Information will also be provided on scholarships students can apply for after enrollment.
    *Please bring your Student ID Card and Residence Card

  • 16:00-16:30 Domestic Students Academic Excellence Scholarship Guidance / Mandatory for recipients / Japanese Only / AP House 5 Community Lounge

    〈For Domestic Students Academic Excellence Scholarship recipients〉 Explanation of the Domestic Students Academic Excellence Scholarship requirements and assessment for continuation criteria.
    *Please bring your Student ID Card and writing materials.

  • 16:30-18:00 Self-Assessment Session / Mandatory / D Bldg. 3F, IPS2-IPS6, CAI1-12

    Assessment tests will be given to deepen the student's own understanding of your qualities and capabilities.
    Assessment results will be sent to each individual later and can be used for your self-assessment and self-branding.
    *Please bring your writing materials

April 8 (Mon.)

  • AY 2024 Spring Semester First Day of Classes

5. Where to direct your guidance inquiries:

Type of Support Offered Office in Charge Inquiries
Placement test, Language learning Academic Office cleac@apu.ac.jp
APU Account user ID and password,
APU email, Zoom, IT Systems		 Academic Office https://forms.office.com/r/BVb6EmQPGWh
Off-campus Programs Academic Office Click on the link on the left.
Course consultations,
Curriculum for Second and
Third Year Transfer Students		 Academic Office ac5971@apu.ac.jp
Course consultations,
Curriculum for first Year Students		 Academic Office
(APS)(APM)(ST)		 acsubmit@apu.ac.jp
Illness/injury,
health-related consultations		 Health Clinic booking@apu.ac.jp
Mental Health Counseling Room counseli@apu.ac.jp
Harassment-related consultations Harassment Officers Click on the link on the left
Dormitory life AP House Office (Student Office) ssc_bo@apu.ac.jp
Student status
(leave of absence, withdrawal, etc.).		 Student Office apustu1@apu.ac.jp
Status of residence (Student Visa),
work permits		 Student Office stuvisa@apu.ac.jp
Tuition Administration Office
Student Office		 adgaku@apu.ac.jp (invoices and payments)
t-fee@apu.ac.jp (Other)
Scholarships Student Office apusch@apu.ac.jp
djasso@apu.ac.jp (JASSO for domestic student)
Clubs/circles,
Student projects,
Local community exchange		 Student Office stueca@apu.ac.jp
Job-hunting, career development,
internships		 Career Office career2@apu.ac.jp
Self-Assessment Session Office of the President irteam@apu.ac.jp
Emergencies Central Security Office 0977-78-1150 (24 hours)

6. APU Portal Site

"APU Portal Site" is available with basic information about studying at APU and useful information about campus life.

You have probably been gathering information from the top page of each office's website.
However, basic information on student life, classes, and employment can now also be accessed from this portal site.

Please bookmark the "APU Portal Site" and make use of it in your student life.

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