1. New Student Orientation

English-basis Undergraduate Students (APS･APM･ST)

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We will hold several mandatory new student orientation sessions to ensure a smooth preparation for enrollment.
Required on-demand videos are uploaded on Moodle. Please make sure to watch all videos during the orientation period. Moodle also contains useful materials for student life, such as campus maps and information on bus passes.

1. Issuance of APU Account (ID) and Password

You will need your APU account login details (APU user ID and password) to access all of APU’s systems, including your APU email, the university’s online noticeboard (Campus Terminal), Zoom, and for online course registration.
APU account user ID and password information was sent to your e-mail address registered with the university on the evening of September 9. Please check your email for notification instructions and confirm your user ID and password.
*Please note that the system to access is different for international and domestic admissions students.

International Admissions Students:
You can confirm your APU account user ID, password, and student ID number in the "Enrollment Procedures System".
Enrollment Procedures System: https://area18.smp.ne.jp/area/p/naqc2nendl1tdlfs8/gB9jIA/login.html
Sample email sent on September 9th [for International Admissions Students]
(Image Screen) Notification of user ID and password in the "Enrollment Procedures System” [for International Admissions Students]

Domestic Admission Students:
The user ID and password for your APU account, as well as your student ID number, can be found in the email (sample) below, which was sent to you on the evening of September 9.
Sample email sent on September 9th [for Domestic Admissions Students]

  • ＊
  • ＊
  • ＊

    Some services (e.g., Campus Terminal) may not be available until after September 24.

  • ＊

    If you have any questions, please join the Information System Orientation on September 24.

2. On-demand guidance videos

Please login to Moodle and watch every guidance video within the period of orientation. Before using the Information Environment (IT services), be sure to read the “BEGINNER'S GUIDE for Students” as well. Additionally, please refer to the IT Support webpage for information on how to use Moodle and setting up Multi-Factor Authentication. In addition to the guidance videos, Moodle also contains many useful materials for student life such as the campus maps and bus pass information, so please be sure to take a look through the site.

3. Orientation schedule

Orientation guidance sessions will be held at the designated dates and times below. Please read the explanations for each guidance session carefully and check the materials you are required to prepare before the guidance session.

more-btn You can review the schedule details by clicking on the icon in the top right corner.

* International students: Any student with a student visa.

* Domestic students: Any student with Japanese nationality, and any foreign students with visas other than a student visa.

September 16 (Mon.)

Common to All Students

  • 13:30- FLAG Event: Shopping Tour / Voluntary / Meet at AP Hall (AP House 2, 1st Floor)

    We will show you where to shop in Beppu City! Transportation expenses are the responsibility of event participants. Tours will depart in the order participants arrive and the last tour departs at 15:30. It is recommended that you purchase an Oita Kotsu Triple Ticket at the CO-OP Shop (prepaid transportation IC cards are also accepted). Event details can be found at the social media accounts below.

    Instagram apuflag Facebook APUFLAG

September 17 (Tue.)

Common to All Students

  • 13:30- FLAG Event: Shopping Tour / Voluntary / Meet at AP Hall (AP House 2, 1st Floor)

    We will show you where to shop in Beppu City! Transportation expenses are the responsibility of event participants. Tours will depart in the order participants arrive and the last tour departs at 15:30. It is recommended that you purchase an Oita Kotsu Triple Ticket at the CO-OP Shop (prepaid transportation IC cards are also accepted). Event details can be found at the social media accounts below.

    Instagram apuflag Facebook APUFLAG

September 18 (Wed.)

Common to All Students

  • 9:00-17:30 Japanese Placement Test / Mandatory / FⅡBldg

    A test to determine your level for Japanese Language Subjects.
    We will let you know In-person test time and location by the middle of September.

September 19 (Thu.)

Common to All Students

  • 11:00-12:30 Student Life Guidance Session / Mandatory / F Bldg 1F, Meet at the main entrance facing the fountain

    Important information and helpful advice on having a successful life at APU.

Common to All Students

  • 13:30-16:00 FLAG Event: Explore our Campus - On campus social event- 1 / Voluntary / J202

    A fun event run by FLAG to help new students get to know each other and the APU campus. Event details can be found at the social media accounts below.

    Instagram apuflag Facebook APUFLAG

Common to All Students

  • 16:30-18:00 Using the Co-op / Mandatory / F101, F102, F104

    Learn how to use the Co-op.
    Please read Using the Co-op in advance.

    〈International students〉
    *Please bring your Residence card and Cash (CO-OP investment) if you wish to join the Co-op.
    *If you wish to purchase a SIM card on the same day, please also bring your passport.

    〈Domestic students〉
    If you are not a member of the Co-op, please visit the APU-COOP shop on weekdays between 11am and 3pm. We will process your membership.
    *Please bring your student ID and Co-op contribution.

Common to All Students

  • 18:40-21:00 FLAG Event: Explore our Campus - On campus social event – 2 / Voluntary / J202

    A fun event run by FLAG to help new students get to know each other and the APU campus. Event details can be found at the social media accounts below.

    Instagram apuflag Facebook APUFLAG

September 20 (Fri.)

Common to All Students

  • 14:30-15:15 Entrance Ceremony / Mandatory / Millennium Hall

    Welcome Events will be held on campus between 15:15 - 19:10. Please refer to the Entrance Ceremony webpage for details.

September 21 (Sat.)

Common to All Students

  • 13:00- FLAG Event: Youme Town Shopping Tour / Voluntary / Meet at AP Hall (AP House 2, 1st Floor)

    We will show you where to shop in Youme Town! Transportation expenses are the responsibility of event participants. Tours will depart in the order participants arrive and the last tour departs at 15:00. It is recommended that you purchase an Oita Kotsu Triple Ticket at the CO-OP Shop (prepaid transportation IC cards are also accepted). Event details can be found at the social media accounts below.

    Instagram apuflag Facebook APUFLAG

September 24 (Tue.)

APM

  • 9:00-10:30 Learning About APM *Excluding 3rd year transfer students / Mandatory / H101

    The Dean and Associate Deans of APM will explain about studies at APM. *Excluding 3rd year transfer students

APS

  • 9:30-11:00 Learning About APS *Excluding 3rd year transfer students / Mandatory / J102

    APS faculty members will explain how to study for APS. *Excluding 3rd year transfer students

ST

  • 9:30-12:00 Learning About ST / Mandatory / J101

    ST faculty members will explain how to study for ST.

Common to All Students

  • 10:00-11:00 AP House 3 Residents Emergency Drill / Mandatory / To be announced after moving-in

    Emergency drill for AP House residents. Please follow the evacuation instructions and RAs.

Common to All Students

  • 10:00-15:00 Support Desk [Information System] / Voluntary / F107

    *If you have any questions after reviewing the “BEGINNER'S GUIDE for Students” and the “On-Demand Guidance Video”, please be sure to contact the Support Desk.
    *However, Support Desk will be closed during "Information System Guidance" from 13:00 to 14:00 on 9/24 (Tue.).

Common to All Students

  • 11:00-15:00 FLAG Event: Welcome Café 1 / Voluntary / Near the Cafeteria exit

    Here you can talk with the FLAG members about any aspect of your life here as a student at APU. Event details can be found at the social media accounts below.

    Instagram apuflag Facebook APUFLAG

Common to All Students

  • 13:00-14:00 Information System Guidance / Voluntary / F104, F105, F106

    Explanations regarding the IT systems used at APU.
    * Please read the guidance material “BEGINNER'S GUIDE for Students” and videos in advance.
    * APU account user ID and password information was sent to your e-mail address registered with the university on the evening of September 9. Please check your email for notification instructions and confirm your user ID and password.

Common to All Students

  • 14:30-16:00 Language Class Registration / Mandatory / Millennium Hall

    Information about taking Japanese language classes at APU.

Common to All Students

  • 17:00-18:00 Residents of AP House 1, 2, & 5 Emergency Drill / Mandatory / Wait in the kitchen on your floor

    Emergency drill for AP House residents. Please follow the evacuation instructions and RAs.

September 25 (Wed.)

APM

  • 9:00-12:00〈International Students only〉Address registration (including enrolling in National Health Insurance system and local tax declaration), Student ID Card Distribution, Bank account applications / Mandatory / F104, F105, F106

    International students will register their address, enroll in Japan's National Health Insurance system, fill out local tax declaration forms and bank account application paperwork. All students (including those who do not live in the AP House, or students who have been living in Japan before enrolling at APU) MUST attend.

    For details, please refer to the following:

    1. 1.
      AP House residents, please refer to here.
    2. 2.
      Students who do not live in AP House, please refer to here.
    3. 3.
      Students who have been living in Japan before enrolling at APU, please refer to here.
Common to All Students

  • 9:00-12:00〈Domestic Students only〉Student ID Card Distribution / Mandatory / In front of F106

    Student ID Cards will be distributed to English-basis domestic students.
    *Please bring your Student ID number given to you through the Online Enrollment Procedures System.

APS
ST
Common to All Students

  • 10:00-11:00 AP House 4 Residents Emergency Drill / Mandatory / To be announced after moving-in

    Emergency drill for AP House residents. Please follow the evacuation instructions and RAs.

Common to All Students
APS
ST

  • 11:00-12:00 Library Orientation / Mandatory / FⅡ121, FⅡ122

    Information about APU Library and Study Support

Common to All Students

  • 12:00-17:00 FLAG Event: Welcome Café 2 / Voluntary / Near the Cafeteria exit

    Here you can talk with the FLAG members about any aspect of your life here as a student at APU. Event details can be found at the social media accounts below.

    Instagram apuflag Facebook APUFLAG

APS

  • 13:00-16:00 〈International Students only〉 Address registration (including enrolling in National Health Insurance system and local tax declaration), Student ID Card Distribution, Bank account applications / Mandatory / F104, F105, F106

    International students will register their address, enroll in Japan's National Health Insurance system, fill out local tax declaration forms and bank account application paperwork. All students (including those who do not live in the AP House, or students who have been living in Japan before enrolling at APU) MUST attend.

    For details, please refer to the following:

    1. 1.
      AP House residents, please refer to here.
    2. 2.
      Students who do not live in AP House, please refer to here.
    3. 3.
      Students who have been living in Japan before enrolling at APU, please refer to here.
APM

  • 13:00-14:00 Library Orientation / Mandatory / FⅡ121, FⅡ122

    Information about APU Library and Study Support

APM
Common to All Students

  • 18:00-20:30 AP House Entrance Ceremony for Residents of AP House 1, 2 & 5 and Welcome Party / Mandatory / Millennium Hall

    An Entrance Ceremony will be held to welcome residents of AP House 1, 2 and 5.

September 26 (Thu.)

ST

  • 9:00-12:00〈International Students only〉Address registration (including enrolling in National Health Insurance system and local tax declaration), Student ID Card Distribution, Bank account applications / Mandatory / F104, F105, F106

    International students will register their address, enroll in Japan's National Health Insurance system, fill out local tax declaration forms and bank account application paperwork. All students (including those who do not live in the AP House, or students who have been living in Japan before enrolling at APU) MUST attend.

    For details, please refer to the following:

    1. 1.
      AP House residents, please refer to here.
    2. 2.
      Students who do not live in AP House, please refer to here.
    3. 3.
      Students who have been living in Japan before enrolling at APU, please refer to here.
Common to All Students
APM

  • 11:00-12:00 Information on Off-campus Programs, e.g. Study Abroad Exchange Programs, Field Studies / Voluntary / J101

    This session provides an overview of Off-campus Programs, such as exchange programs and Field Studies, so you can plan four years of study. Please see short movies from here as well.

APM

  • 13:00-16:00 〈International Students only〉 Address registration (including enrolling in National Health Insurance system and local tax declaration), Student ID Card Distribution, Bank account applications / Mandatory / F104, F105, F106

    International students will register their address, enroll in Japan's National Health Insurance system, fill out local tax declaration forms and bank account application paperwork. All students (including those who do not live in the AP House, or students who have been living in Japan before enrolling at APU) MUST attend.

    For details, please refer to the following:

    1. 1.
      AP House residents, please refer to here.
    2. 2.
      Students who do not live in AP House, please refer to here.
    3. 3.
      Students who have been living in Japan before enrolling at APU, please refer to here.
APS
ST

  • 13:30-14:30 Information on Off-campus Programs, e.g. Study Abroad Exchange Programs, Field Studies / Voluntary / J101

    This session provides an overview of Off-campus Programs, such as exchange programs and Field Studies, so you can plan four years of study. Please see short movies from here as well.

Common to All Students

  • 16:00-17:00 Career Guidance / Mandatory / Millennium Hall

    How to make the most out of your time at APU in preparing for your career. Please bring your smart phone or other device as a survey will be administered during the guidance.
    Introducing the Career Support

September 27 (Fri.)

APM

  • 8:00-13:00 Health checkups / Mandatory / Oitaken Kouseiren Kenko-Kanri Center

    All new students must take the health checkup. Before going to the health checkup, please make sure to watch the health checkup video on Moodle.

APS

  • 10:00 -12:00 Course Registration Guidance / Mandatory / F201

    Understand the course registration system and actually put together your own timetable. Timetable (for filling in)
    When making your timetable, you need to check various documents and websites. We will go over how to best utilize these resources together. There will also be time to answer any questions you have about course registration.
    *Please bring your laptop, Course registration planning worksheet (1), Course registration planning worksheet (2) and writing materials.
    *2nd and 3rd year transfer students should contact "common-p@apu.ac.jp" if they have questions or would like individual advising, as some course registration requirements are different.

ST

  • 10:00 -12:00 Course Registration Guidance / Mandatory / F203

    Understand the course registration system and actually put together your own timetable. Timetable (for filling in)
    When making your timetable, you need to check various documents and websites. We will go over how to best utilize these resources together. There will also be time to answer any questions you have about course registration.
    *Please bring your laptop, Course registration planning worksheet (1), Course registration planning worksheet (2) and writing materials.
    *2nd and 3rd year transfer students should contact "common-p@apu.ac.jp" if they have questions or would like individual advising, as some course registration requirements are different.

Common to All Students
APS
ST

  • 13:00-17:00 Health checkups / Mandatory / APU→Oitaken Kouseiren Kenko-Kanri Center

    All new students must take the health checkup. Before going to the health checkup, please make sure to watch the health checkup video on Moodle.

APM

  • 14:00 -16:00 Course Registration Guidance / Mandatory / F202

    Understand the course registration system and actually put together your own timetable. Timetable (for filling in)
    When making your timetable, you need to check various documents and websites. We will go over how to best utilize these resources together. There will also be time to answer any questions you have about course registration.
    *Please bring your laptop, Course registration planning worksheet (1), Course registration planning worksheet (2) and writing materials.
    *2nd and 3rd year transfer students should contact "common-p@apu.ac.jp" if they have questions or would like individual advising, as some course registration requirements are different.

September 30 (Mon.)

Common to All Students

  • 9:30-17:00 Course Registration / Mandatory / Online

    You can register for courses at home, in AP House, or anywhere else either on or off campus that has an internet connection.

    Also, APU has a BYOD (Bring Your Own Device) policy that encourages students to use their own PC or other device at university. We also encourage students to use their own device for course registration.

    However, there are some new students who may not be able to prepare their own device by Course Registration Period. For those students, we will open the PC classrooms on campus. New students who do not have their own device yet are encouraged to use the PC classrooms. Please note that there are a limited number of PC classrooms, so there is possibility that you will be unable to use them. We ask for your understanding. Open PC classrooms will be announced under “Information” on the Campus Terminal. Please note that the number of open classrooms is limited.
    Campus Terminal: https://portal2.apu.ac.jp/campusp/top.do
    Campusmate: https://cmate2.apu.ac.jp/campusapu/top.do

October 1 (Tue.)

Common to All Students
Common to All Students

  • 11:00-14:00 Meet APU Clubs and Circles: Talk with members of APU student organizations / Voluntary / J102, J103, J105, J202

    Come meet members of APU's registered clubs, circles, and other student organizations to hear more about their activities. Feel free to come and go at your leisure.

Common to All Students

  • 14:15-15:45 〈International Students only〉 Scholarship Information (Tuition Reduction and JASSO for International Students, including 2nd and 3rd year transfer students) / Mandatory / F104 (APS/ST), F105 (APM)

    Explanation of the scholarship requirements and assessment for continuation criteria for the APU Tuition Reduction Scholarship and JASSO scholarship for international students. Information will also be provided on scholarships students can apply for after enrollment.
    *Please bring your Student ID Card and Residence Card

October 2 (Wed.) AY 2024 Fall Semester First Day of Classes

*Post-orientation guidance

Common to All Students

  • 14:20-15:20 Student Exchange Café: Senpai Panel Discussion / Voluntary / Venue T.B.A.

    At this event, senpai who went on exchange around the world will share their real experiences of living abroad. You can ask questions about their life as exchange students, get their advice, and learn more about student exchange!

4. Where to direct your guidance inquiries:

Type of Support Offered Office in Charge Inquiries
Placement test, Language learning Academic Office cleac@apu.ac.jp
APU Account user ID and password,
APU email, Moodle, Zoom, IT Systems		 Academic Office https://forms.office.com/r/BVb6EmQPGWh
Off-campus Programs Outreach and Research Office Click on the link on the left.
Course consultations,
Curriculum for Second and
Third Year Transfer Students		 Academic Office common-p@apu.ac.jp
Course consultations,
Curriculum for first Year Students		 Student Office
(APS)(APM)(ST)		 acsubmit@apu.ac.jp
Illness/injury,
health-related consultations		 Health Clinic booking@apu.ac.jp
Mental Health Counseling Room counseli@apu.ac.jp
Harassment-related consultations Harassment Officers Click on the link on the left
Dormitory life AP House Office (Student Office) ssc_bo@apu.ac.jp
Student status
(leave of absence, withdrawal, etc.).		 Student Office apustu1@apu.ac.jp
Status of residence (Student Visa),
work permits		 Student Office stuvisa@apu.ac.jp
Tuition Office of Institutional Planning
Student Office		 adgaku@apu.ac.jp (invoices and payments)
t-fee@apu.ac.jp (Other)
Scholarships Student Office apusch@apu.ac.jp
djasso@apu.ac.jp (JASSO for domestic student)
Clubs/circles,
Student projects,
Local community exchange 		Outreach and Research Office stueca@apu.ac.jp
Job-hunting, career development,
internships		 Student Office career2@apu.ac.jp
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